Agenda, decisions and minutes

Apologies for absence were received from Councillor Robin Millar.

To approve as a correct record the minutes of the Cabinet meeting held on 20 June 2017 (attached).

The minutes of the meeting held on 20 June 2017 were unanimously confirmed as a correct record and signed by the Chairman.

At each Cabinet meeting, up to 15 minutes shall be allocated for questions from and discussion with, non-Cabinet members.  Members wishing to speak during this session should if possible, give notice in advance.  Who speaks and for how long will be at the complete discretion of the person presiding.

No non-Cabinet Members in attendance wished to speak under this item.

Members of the public who live or work in the District are invited to put one question/statement of not more than three minutes duration relating to items to be discussed in Part 1 of the agenda only.  If a question is asked and answered within three minutes, the person who asked the question may ask a supplementary question that arises from the reply.

A person who wishes to speak must register at least 15 minutes before the time the meeting is scheduled to start.

There is an overall time limit of 15 minutes for public speaking, which may be extended at the Chairman’s discretion.

There were no questions/statements from members of the public.

Report No: CAB/FH/17/040

Chairman of Committee: Simon Cole         Lead Officer: Christine Brain

RESOLVED:

That the contents of Report No: CAB/FH/17/040, being the report of the Overview and Scrutiny Committee, be noted.

(Report No: CAB/FH/17/040)

Councillor Simon Cole, Chairman of the Overview and Scrutiny Committee, presented this report which informed the Cabinet of the following items discussed by the Committee on 20 July 2017 and also drew relevant issues to the attention of the Cabinet:

(1)     Annual Presentation by the Lead Portfolio Holder for Housing.

(2)     Effective Member Development.

(3)     Use of Directed Surveillance Powers by the Anglian Revenues Partnership.

(4)     Work Programme Update.

It was proposed, duly seconded and with the vote being unanimous, it was

RESOLVED:

That the contents of Report No: CAB/FH/17/040, being the report of the Overview and Scrutiny Committee, be noted.

Report No: CAB/FH/17/041

Portfolio Holder: Stephen Edwards            Lead Officer: Christine Brain

Chairman of Committee: Louis Busuttil

RESOLVED:

That the contents of Report No: CAB/FH/17/041, being the report of the Performance and Audit Scrutiny Committee, be noted.

(Report No: CAB/FH/17/041)

Councillor Louis Busuttil, Chairman of the Performance and Audit Scrutiny Committee, presented this report which informed the Cabinet of the following items which had been discussed by the Committee on 27 July 2017:

(1)        Balanced Scorecards Quarter 1 Performance Report 2017-2018.

(2)        West Suffolk Strategic Risk Register Quarterly Monitoring Report – June 2017.

(3)        Work Programme Update.

(4)        Internal Audit Charter.

(5)        Internal Audit Annual Report (2016-2017) and Outline Internal Audit Plan (2017-2018).

(6)        Financial Performance Report (Revenue and Capital) 2017-2018 (Quarter 1).

(7)        Annual Treasury Management Report 2016-2017 and Investment Activity (April – June 2017).

Councillor Busuttil also drew relevant issues to the attention of the Cabinet, including that recommendations emanating from Item (7) above, would be the subject of a separate report later on the Cabinet agenda.

It was proposed, duly seconded and with the vote being unanimous, it was

RESOLVED:

That the contents of Report No: CAB/FH/17/041, being the report of the Performance and Audit Scrutiny Committee, be noted.

Report No: CAB/FH/17/042

Portfolio Holder: Stephen Edwards            Lead Officer: Rachael Mann

Chairman of the Committee: Louis Busuttil

RECOMMENDED TO COUNCIL: (18 October 2017)

That, subject to the approval of Council, the Annual Treasury Management Report 2016-2017, attached as Attachment 1 to Report No: PAS/FH/17/023, be approved.

(Report No: CAB/FH/17/042)

Councillor Stephen Edwards, Portfolio Holder for Resources and Performance, presented this report which explained that the Cabinet was required to consider the Annual Treasury Management Report for 2016-2017 prior to seeking its approval by Council.

The report also summarised the investment activities for the year 2016-2017 and provided a summary of the investment activities for the first three months of the 2017-2018 financial year.

It was proposed, duly seconded and with the vote being unanimous, it was

RECOMMENDED TO COUNCIL: (18 October 2017)

That, subject to the approval of Council, the Annual Treasury Management Report 2016-2017, attached as Attachment 1 to Report No: PAS/FH/17/023, be approved.

Report No: CAB/FH/17/043

To consider the most recently published version of the Cabinet’s Decisions Plan

Portfolio Holder: James Waters                Lead Officer: Ian Gallin

(Report No: CAB/FH/17/043)

The Cabinet considered Report No: CAB/FH/17/043, which was the Cabinet Decisions Plan covering the period September 2017 to May 2018.

Members took the opportunity to review the intended forthcoming decisions of the Cabinet.  However, no further information or amendments were requested on this occasion.

Report No: CAB/FH/17/044

Portfolio Holder: Stephen Edwards            Lead Officer: Rachael Mann

RESOLVED:

That the write-offs of the amounts detailed in exempt Appendices 1 and 2 to Report No: CAB/FH/17/044, be approved as follows:

1.           Exempt Appendix 1: Council Tax totalling £3,255.64.

2.           Exempt Appendix 2: Business Rates totalling £34,339.67.

(Report No: CAB/FH/17/044)

Councillor Stephen Edwards, Portfolio Holder for Resources and Performance, presented this report which sought approval for the write-off of uncollectable amounts in respect of Council Tax and Business Rates.

The Portfolio Holder also referred to paragraphs 3.2 and 3.3 of the report which set out the collection rates for the National Non Domestic Rates (NNDR) and Council Tax as at 31 July 2017.

It was proposed, duly seconded and with the vote being unanimous, it was

RESOLVED:

That the write-offs of the amounts detailed in exempt Appendices 1 and 2 to Report No: CAB/FH/17/044, be approved as follows:

1.           Exempt Appendix 1: Council Tax totalling £3,255.64.

2.           Exempt Appendix 2: Business Rates totalling £34,339.67.

To consider whether the press and public should be excluded during the consideration of the following items because it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the items, there would be disclosure to them of exempt categories of information as prescribed in Part 1 of Schedule 12A of the Local Government Act 1972, and indicated against each item and, in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

See Minute Number 354. below.

Exempt Appendices 1 and 2 to Report No: CAB/FH/17/044

Portfolio Holder: Stephen Edwards            Lead Officer: Rachael Mann

(This item is to be considered in private under paragraphs 1 and 2 of Schedule 12A of the Local Government Act 1972, as it contains information relating to an individual(s) and information which is likely to reveal the identity of an individual)

(No representations have been received from members of the public regarding this item being held in private)

(Report No: CAB/FH/17/044)

The Cabinet considered Exempt Appendices 1 and 2 to Report No: CAB/FH/17/044.  However, no reference was made to specific detail and, therefore, this item was not held in private session.