Agenda and minutes

Apologies for absence were received from Councillors Rona Burt and Michael Jefferys.

There were no substitutes at the meeting.

To confirm the minutes of the meeting held on 28 January 2015 (copy attached).

The minutes from the meeting held on 28 January 2015 were unanimously confirmed as a correct record and signed by the Chairman.

Report No: LOP/FH/15/004 (to follow)

(Report No LOP/FH/15/004)

Members received this report which explained that the Working Group had previously agreed to proceed with a 'combined' Single Issue Review (SIR) and Site Specific Allocation (SSA) Local Plan document.  However, at this stage, the documents needed to be advanced separately, to allow the emerging SIR to influence the content of the draft SSA.

Working Paper 1 was a technical report which considered the housing distribution options that represented the first stage of preparing the Forest Heath Core Strategy Policy CS7 Single Issue Review (Further) Issues and Options (2nd Regulation 18 stage) Consultation Document. This document looked at the level of housing to be provided within the district to 2031 and possible options for its distribution between towns and villages. 

The Working Group considered the eight options, as contained within Working Paper 1 and Members expressed their general support for these options.  Whilst considering Distribution Option 6 (Sustainable distribution in accordance with spatial strategy), Members requested as to whether specific reference should also be made to the constraints of the horseracing industry.  Officers initially stated that, in their view, the horseracing industry would not be considered as a disadvantage to this specific Option, but agreed to consider this request further.

Officers also explained that the Sustainability Appraisal (SA) was a tool for appraising policies to ensure they reflected sustainable development objectives. Sustainability Appraisals were required for all local development documents. Strategic Environmental Assessment (SEA) was a procedure (set out in the Environmental Assessment of Plans and Programmes Regulations 2004) which required the formal environmental assessment of certain plans and programmes which were likely to have significant effects on the environment.

Therefore, consultants had been appointed to undertake the SA and SEA work in relation to the emerging SIR and SSA consultation documents. This work had not been completed and the Working Group noted that Working Paper 1 may be subject to amendment on receipt of the appraisals. The SA and SEA process could not be prejudged especially in relation to the assessment of options and reasonable alternatives in the SIR. A full report setting out the findings of the SA and SEA and the proposed SIR and SSA Regulation 18 consultation documents would be presented to Cabinet on 2 June 2015.   

Following approval of the consultation documents by Cabinet, it was envisaged that consultation on the SIR and SSA documents would take place for a minimum of six weeks commencing in June 2015 for consideration and amendments made where appropriate.   The Site Specific Allocations Local Plan Document would undergo a further Regulation 18 consultation in November/December 2015, putting forward the Council’s preferred sites and other land use allocations.

The Local Development Scheme (LDS) anticipated the following timeline:

·         Pre-submission (Regulation 19) consultation for both documents taking place in April/May 2016

·         Submission to the Secretary of State in July 2016

·         Examination in Public in November 2016, and

·         Adoption in 2017.   

Members asked whether the Working Group would have the opportunity to comment on the finalised consultation documents prior  ...  view the full minutes text for item 12.

There were no items of Other Business raised.