Agenda and minutes

Any Member who is substituting for another Member should so indicate, together with the name of the relevant absent Member.

The following substitution was declared:

Councillor Susan Glossop for Councillor Jane Midwood.

To confirm the minutes of the meeting held on 31 January 2018 (copy attached).

The minutes of the meeting held on 31 January 2018 were unanimously accepted by the Committee as an accurate record of the meeting and signed by the Chairman.

Apologies for absence were received from Councillors Beccy Hopfensperger, Jane Midwood, Karen Richardson, David Roach, Barry Robbins and Peter Thompson. 

Members of the public who live or work in Forest Heath are invited to put one question/statement of not more than 3 minutes duration relating to items to be discussed in Part 1 of the agenda only.  If a question is asked and answered within 3 minutes, the person who asked the question may ask a supplementary question that arises from the reply.

A person who wishes to speak must register at least 15 minutes before the time the meeting is scheduled to start.

There is an overall limit of 15 minutes for public speaking, which may be extended at the Chairman’s discretion.

Public participation had been undertaken within the previous informal joint discussions and there had been no questions/statements from members of the public.

Report No: PAS/SE/18/009

(For reference purposes, Forest Heath District Council’s Report Number is PAS/FH/18/011)

Further to the informal joint discussions held prior to the meeting with Forest Heath District Council’s Performance and Audit Scrutiny Committee, the Committee formally considered Report No: PAS/SE/18/009.

Members had scrutinised the report in detail and asked questions, to which responses were provided.

With there being no decision required, the Committee noted the contents of the External Quality Assessment of Internal Audit.

Report No: PAS/SE/18/010

(For reference purposes, Forest Heath District Council’s Report Number is PAS/FH/18/012)

Further to the informal joint discussions held prior to the meeting with Forest Heath District Council’s Performance and Audit Scrutiny Committee, the Committee formally considered Report No: PAS/SE/18/010.

Members had scrutinised the report in detail and asked questions, to which responses were provided.

Councillor Patricia Warby moved the recommendation, this was duly seconded by Councillor Andrew Smith, and with the vote being unanimous, it was:

          RESOLVED:

          That:

(1)         The contents of the Annual Internal Audit Report 2017-2018 and the Managing the Risk of Fraud, Theft and Corruption Report, as set out in Appendices A and C to Report No: PAS/SE/18/010, be noted.

(2)         The conclusion drawn in respect of the annual review of the effectiveness of internal audit, be endorsed.

Report No: PAS/SE/18/011

(For reference purposes, Forest Heath District Council’s Report Number is PAS/FH/18/013)

Further to the informal joint discussions held prior to the meeting with Forest Heath District Council’s Performance and Audit Scrutiny Committee, the Committee formally considered Report No: PAS/SE/18/011.

Members had considered report then Councillor Patricia Warby moved the recommendation, this was duly seconded by Councillor Andrew Smith, and with the vote being unanimous, it was:

          RESOLVED:

That the Internal Audit Plan for 2018-2019 attached as Appendix A to Report No: PAS/SE/18/011, be approved.

Report No: PAS/SE/18/012

(For reference purposes, Forest Heath District Council’s Report Number is PAS/FH/18/014)

Further to the informal joint discussions held prior to the meeting with Forest Heath District Council’s Performance and Audit Scrutiny Committee, the Committee formally considered Report No: PAS/SE/18/012.

Members had scrutinised the report in detail and asked questions, to which responses were provided.

With there being no decision required, the Committee noted the Council’s performance using the Balanced Scorecards for the final quarter of 2017-2018.

Report No: PAS/SE/18/013

(For reference purposes, Forest Heath District Council’s Report Number is PAS/FH/18/015)

Further to the informal joint discussions held prior to the meeting with Forest Heath District Council’s Performance and Audit Scrutiny Committee, the Committee formally considered Report No: PAS/SE/18/013.

Members had scrutinised the report in detail and asked questions, to which responses were provided.

With there being no decision required, the Committee noted the Council’s performance indicators to be used in 2018-2019.

Report No: PAS/SE/18/014

(For reference purposes, Forest Heath District Council’s Report Number is PAS/FH/18/016)

Further to the informal joint discussions held prior to the meeting with Forest Heath District Council’s Performance and Audit Scrutiny Committee, the Committee formally considered Report No: PAS/SE/18/014.

Members considered the report and with there being no decision required, the Committee noted the contents of the Quarter 4 West Suffolk Strategic Risk Register Monitoring Report 2017-2018.

Report No: PAS/SE/18/015

(For reference purposes, Forest Heath District Council’s Report Number is PAS/FH/18/017)

Further to the informal joint discussions held prior to the meeting with Forest Heath District Council’s Performance and Audit Scrutiny Committee, the Committee formally considered Report No: PAS/SE/18/015.

Members had considered the report and with there being no decision required, the Committee noted the 2017-2018 outturn revenue and capital positions, attached as Appendices G and  I to Report No: PAS/SE/18/015.

Report No: PAS/SE/18/016

(For reference purposes, Forest Heath District Council’s Report Number is PAS/FH/18/018)

Further to the informal joint discussions held prior to the meeting with Forest Heath District Council’s Performance and Audit Scrutiny Committee, the Committee formally considered Report No: PAS/SE/18/016.

Members had scrutinised the report in detail and asked questions, to which responses were provided.

With there being no decision required, the Committee noted the External Audit indicative fees for 2018-2019, attached as Appendix A to Report No: PAS/SE/18/016.

Report No: PAS/SE/18/017

(For reference purposes, Forest Heath District Council’s Report Number is PAS/FH/18/019)

Further to the informal joint discussions held prior to the meeting with Forest Heath District Council’s Performance and Audit Scrutiny Committee, the Committee formally considered Report No: PAS/SE/18/017.

Members had scrutinised the report and the verbal changes made to the work programme for its July 2018 meeting. 

With there being no decision required, the Committee noted the contents of its forward work programme for 2018-2019 and changes made by officers to its July 2018 meeting.