Agenda and minutes

Any Member who is substituting for another Member should so indicate, together with the name of the relevant absent Member.

There were substitutes declared.

Apologies for absence were received from Councillors Jane Midwood and Barry Robbins.

Councillor Peter Thompson was also unable to attend the meeting.

Members of the public who live or work in Forest Heath are invited to put one question/statement of not more than 3 minutes duration relating to items to be discussed in Part 1 of the agenda only.  If a question is asked and answered within 3 minutes, the person who asked the question may ask a supplementary question that arises from the reply.

A person who wishes to speak must register at least 15 minutes before the time the meeting is scheduled to start.

There is an overall limit of 15 minutes for public speaking, which may be extended at the Chairman’s discretion.

Public participation had been taken within the previous informal joint discussions and there had been no questions statements from member of the public.

Report No: PAS/SE/18/021

(For reference purposes, Forest Heath District Council’s Report Number is PAS/FH/18/020)

Further to the informal joint discussions held prior to the meeting with Forest Heath District Council’s Performance and Audit Scrutiny Committee, the Committee formally considered Report No: PAS/SE/18/021.

Members had considered the report and with there being no decision required, the Committee noted the year end forecast financial position.

Report No: PAS/SE/18/022

(For reference purposes, Forest Heath District Council’s Report Number is PAS/FH/18/021)

Further to the informal joint discussions held prior to the meeting with Forest Heath District Council’s Performance and Audit Scrutiny Committee, the Committee formally considered Report No: PAS/SE/18/022.

Members had considered the report and with there being no decision required, the Committee noted the updated West Suffolk Strategic Risk Register, attached at Appendix 1 to Report No: PAS/SE/18/022.

Report No: PAS/SE/18/023

(For reference purposes, Forest Heath District Council’s Report Number is PAS/FH/18/022)

Further to the informal joint discussions held prior to the meeting with Forest Heath District Council’s Performance and Audit Scrutiny Committee, the Committee formally considered Report No: PAS/SE/18/023.

Members had considered the report and with there being no decision required, the Committee noted the contents of its forward work programme for 2018-2019.

Report No: PAS/SE/18/024

(For reference purposes, Forest Heath District Council’s Report Number is PAS/FH/18/023)

Further to the informal joint discussions held prior to the meeting with Forest Heath District Council’s Performance and Audit Scrutiny Committee, the Committee formally considered Report No: PAS/SE/18/024.

Members had considered the report in detail, and there being no decision required, the Committee noted the approach and timescales for the 2019-2020 budget setting process and medium term plans as we head into the new West Suffolk Council.

Report No: PAS/SE/18/025

(For reference purposes, Forest Heath District Council’s Report Number is PAS/FH/18/024)

Further to the informal joint discussions held prior to the meeting with Forest Heath District Council’s Performance and Audit Scrutiny Committee, the Committee formally considered Report No: PAS/SE/18/025.

The Committee considered the report and noted the arrangements for appointing External Auditors for the new West Suffolk Council and Shadow West Suffolk Council. 

Councillor David Roach moved the recommendation, this was duly seconded by Councillor Patricia Warby and with the vote being unanimous, it was

          RECOMMENDED

That subject to the approval of the West Suffolk Shadow Council,  Option 3, to ‘opt-in’ to the sector led body (Public Sector Audit Appointments Limited) for the independent appointment of the Council’s External Auditor, beginning with responsibilities for the financial year 2019-2020, be approved.