St Edmundsbury Council
Tuesday 26 September 2017 7.00 pm

Venue: Conference Chamber, West Suffolk House, Western Way, Bury St Edmunds, IP33 3YU

Contact: Claire Skoyles  Email:

No. Item

Sebclogo-1Public Information





Conference Chamber

West Suffolk House

Western Way

Bury St Edmunds

Suffolk IP33 3YU

Tel: 01284 757176




Access to agenda and reports before the meeting:

Copies of the agenda and reports are open for public inspection at the above address at least five clear days before the meeting. They are also available to view on our website.


Attendance at meetings:

The Borough Council actively welcomes members of the public and the press to attend its meetings and holds as many of its meetings as possible in public.

Public questions:

Members of the public may ask questions of Members of the Cabinet or any Committee Chairman at ordinary meetings of the Council. 30 minutes will be set aside for persons in the public gallery who live or work in the Borough to ask questions about the work of the Council. 30 minutes will also be set aside for questions at special or extraordinary meetings of the Council, but must be limited to the business to be transacted at that meeting.


A person who wishes to speak must register at least fifteen minutes before the time the meeting is scheduled to start.  This can be done online by sending the request to or telephoning 01284 757176 or in person by telling the committee administrator present at the meeting.


Written questions, detailing the full question to be asked, may be submitted by members of the public to the Service Manager (Democratic Services) no later than 10.00 am on the previous working day to the meeting of the Council.

Email: Phone: 01284 757162

Disabled access:

West Suffolk House has facilities for people with mobility impairments including a lift and wheelchair accessible WCs. However in the event of an emergency use of the lift is restricted for health and safety reasons.


Visitor parking is at the car park at the front of the building and there are a number of accessible spaces.

Induction loop:

An Induction loop is available for meetings held in the Conference Chamber. 

Recording of meetings:

The Council may record this meeting and permits members of the public and media to record or broadcast it as well (when the media and public are not lawfully excluded).


Any member of the public who attends a meeting and objects to being filmed should advise the Committee Administrator who will instruct that they are not included in the filming.





Procedural Matters



Page No



Minutes pdf icon PDF 213 KB

To confirm the minutes of the meeting held on 13 June 2017 (copy attached).


Mayor's announcements


Apologies for Absence

To receive announcements (if any) from the officer advising the Mayor (including apologies for absence)


Declarations of Interests

Members are reminded of their responsibility to declare any pecuniary or local non pecuniary interest which they have in any item of business on the agenda no later than when that item is reached and, when appropriate, to leave the meeting prior to discussion and voting on the item.


Part 1 - Public


Leader's Statement pdf icon PDF 183 KB

Paper No: COU/SE/17/012


(Council Procedure Rules 8.1 – 8.3)  Members may ask the Leader questions on the content of both his introductory remarks and the written statement itself.


A total of 30 minutes will be allowed for questions and responses. There will be a limit of five minutes for each question to be asked and answered. A supplementary question arising from the reply may be asked so long as the five minute limit is not exceeded.


Public Participation

(Council Procedure Rules Section 6) Members of the public who live or work in the Borough are invited to put one question of not more than five minutes duration. A person who wishes to speak must register at least fifteen minutes before the time the meeting is scheduled to start.*


(Note: The maximum time to be set aside for this item is 30 minutes, but if all questions are dealt with sooner, or if there are no questions, the Council will proceed to the next business.


Each person may ask one question only. A total of five minutes will be allowed for the question to be put and answered. One further question will be allowed arising directly from the reply, provided that the original time limit of five minutes is not exceeded.


Written questions may be submitted by members of the public to the Service Manager (Democratic Services) no later than 10.00 am on Monday 25 September 2017.  The written notification should detail the full question to be asked at the meeting of the Council.)*


*For further information, see Public Information Sheet attached to this agenda.


Referrals report of recommendations from Cabinet

Due to the expected extensive length of time required to consider Item 8 on this Council agenda, the following referrals from Cabinet, as recommended at its meetings on 27 June and 19 September 2017, will be considered by Council at its extraordinary meeting arranged for 17 October 2017:


(A)    Referrals from Cabinet: 27 June 2017



West Suffolk Joint Pay Policy Statement 2017/2018


Portfolio Holder: Cllr Ian Houlder


(B)    Referrals from Cabinet: 19 September 2017



Annual Treasury Management Report 2016/2017 and Investment Activity: 1 April to 30 June 2017


Portfolio Holder: Cllr Ian Houlder


Council is requested to NOTE this position.


A Single Council for West Suffolk: Business Case pdf icon PDF 217 KB

Report No: COU/SE/17/013

Additional documents:


Review of Political Balance and Appointment to Politically Balanced Bodies pdf icon PDF 233 KB

Report No: COU/SE/17/014  

Additional documents:


Questions to Committee Chairmen

Members are invited to ask questions of committee Chairmen on business transacted by their committees since the last ordinary meeting of Council on 13 June 2017.




Dates of meetings

Overview and Scrutiny Committee

Cllr Diane Hind

19 July 2017

13 September 2017

Performance and Audit Scrutiny Committee

Cllr Sarah Broughton

27 July 2017

20 September 2017

Development Control Committee

Cllr Jim Thorndyke

6 July 2017

19 July 2017 (special meeting)

3 August 2017

7 September 2017

21 September 2017 (special meeting) 

Licensing and Regulatory Committee

Cllr Frank Warby

20 June 2017




Urgent Questions on Notice

The Council will consider any urgent questions on notice that were notified to the Service Manager (Democratic Services) by 11am on the day of the meeting.


Reporting of a Cabinet Decision Exempt from Call-in: Discretionary Rate Relief Scheme Following Revaluation - Development of a Local Scheme 2017/2018

Part 4, Overview and Scrutiny Committee Procedural Rules, of the Constitution (paragraph 14.4) requires decisions taken by the Cabinet as a matter of urgency and have not been subject to call-in, to be reported to the next available meeting of the Council, together with the reasons for urgency. 


Under these provisions of the Constitution, it states that:


‘A decision will be urgent if any delay likely to be caused by the call-in process would seriously prejudice the Council’s or the public’s interest’.




Discretionary Rate Relief Scheme Following Revaluation – Development of a Local Scheme 2017/2018


Decision Taken by Cabinet on 27 June 2017

(Report No: CAB/SE/17/037):





(1)     the principles of the proposed Discretionary Rate Relief Scheme 2017/2018 (following revaluation) and the guidelines as set out in Report No: CAB/SE/17/037 and its appendices, be approved; and


(2)     delegated authority be given to the Assistant Director (Resources and Performance), in consultation with the Portfolio Holders for Planning and Growth, and for Resources and Performance to agree the scheme guidance for 2018/2019 onwards, in line with the funding available and any feedback from businesses from the 2017/2018 scheme.


Reason why decision could not reasonably be subject to call-in


In accordance with the Access to Information Procedure Rules of the Constitution, the matter had previously been published on the Decisions Plan for consideration by Cabinet on 27 June 2017 and the corresponding report (Report No: CAB/SE/17/037) had been published on the Council’s website for public inspection prior to the meeting.  However, in order to provide certainty to businesses following the April 2017 business rate revaluation, the Cabinet considered it was in the public interest (business in particular) to take this decision as a matter of urgency and therefore make it exempt from the call-in process.


As provided for under Part 4 of the Constitution under the Overview and Scrutiny Rules paragraph 14.4, the Chairman of the Overview and Scrutiny Committee had agreed that:


        the decision taken was reasonable in all the circumstances; and


        given the reasons regarding providing certainty for businesses that have been most affected by the business rate revaluation and may therefore be eligible for the Local Discretionary Rate Relief Scheme 2017/2018,  the decision was warranted to be treated as a matter of urgency and not reasonably be subject to call-in.


Council is requested to NOTE the taking of the above executivedecision under the exemption from call-in provisions of the Constitution.


Report on Special Urgency

Part 4, Access to Information Procedural Rules, of the Constitution (paragraph 18.3) requires the Leader of the Council to submit quarterly reports to the Council on the Executive decisions taken (if any) in the circumstances set out in Rule 17, Special Urgency in the preceding three months (the reporting of matters under these Rules, differs from the reporting of the matter detailed under Agenda Item 12. above.)


Accordingly, the Leader of the Council reports that no executive decisions have been taken under the aforementioned Special Urgency provisions of the Constitution.


Part 2 – Exempt