The Committee considered report MAC/SE/16/002,
which sought approval for various roles/decisions in respect of the
Civic Dinner for the outgoing Mayor and Mayoress on 19 May 2016.
The following decisions were made:
(1) Date and Time:
Tuesday 19 May 2016. The Mayor’s
Secretary would confirm the time and communicate this to invitees
in due course accordingly.
(2) Venue: The
Athenaeum
(3) Seating: Round
tables of 8 or 10
(4) Style: Formal
civic dinner
(5) Dress: Dinner
jacket or dark lounge suit, uniform and decorations
(6) Caterer: West
Suffolk College
(7) Bar: Sodexo
(8) Reception: Chief
Executive, Mayor and Mayoress
(9) Table
Arrangements: Mayor’s Secretary to arrange.
(10)
Table Flowers: Mayor’s Secretary to
arrange.
(11)
Grace: New Mayor’s Chaplain
(12)
PA: SFA (Simon Foster Associates)
(13)
Ticket Price: provisionally £40.00.
(14)
Toasts:
(a) The Queen to be proposed by the
Mayor;
(b) The guests to be proposed by a
serving councillor (to be confirmed); and
(c) Response by a guest (to be
confirmed).
(15) National Anthem: One verse – accompanied
(16) Vote of Thanks: to be confirmed
(17) Music: County Upper School, Bury
St Edmunds (to be played during dinner)
(18) VIP Guest List (non-paying) (Appendix
A): It was considered that as in
previous years, Community Business Representatives should continue
to remain on the VIP Guest List as it was recognised that
appropriate business leaders positively promoted the mayoralty
function, economic growth and prosperity of the Borough. The
majority of Members felt that the following should be allocated
accordingly:
(a) 1 x ticket to the Chairman of
New Anglia Local Enterprise Partnership (LEP);
(b) 1 x ticket to the Chairman of
Greater Cambridge Greater Peterborough LEP;
(c) 2 x tickets to appropriate
business representatives located in Bury St Edmunds; and
(d) 2 x tickets to appropriate
business representatives located in Haverhill.
Those referred to
in (c) and (d) above would be selected following discussion between
the outgoing Mayor, Chairman of the Mayoral Advisory Committee
(MAC) (upon consultation with other Members of MAC, as appropriate)
and the Mayor’s Secretary. It was
also agreed that no separate donations would be given to County
Upper School or King Edward VI School if the Head Teachers (or
appropriate representatives) were to accept the VIP Guest tickets,
as proposed.
Subject to the
above, the guest list, contained in Appendix A was approved.
RESOLVED:
That the decisions taken in respect of the
2016 Civic Dinner for the outgoing Mayor and Mayoress, as detailed in (1) to (18) above, be
approved and implemented.