Agenda and minutes

It was proposed, seconded and

RESOLVED:

That Councillor Ian Houlder be elected Chairman for 2017/2018.

Apologies for absence were received from Councillor Bob Cockle.

The following substitution was declared:

Councillor Diane Hind substituting for Councillor Bob Cockle.

To confirm the minutes of the meeting held on 31 March 2016 (copy attached).

The minutes of the meeting held on 31 March 2016 were confirmed as a correct record and signed by the Chairman.

To agree start times and confirm venue for Freedom of the Borough and Mayor Making ceremonies, and Annual Council on Thursday 18 May 2017.

Please see table below for information, which shows recent historical timings and venues and may assist the discussion:

The Committee considered a narrative item which sought agreement for the venue and timings for the Honorary Freedom of the Borough and Mayor Making ceremonies, and the Annual Meeting of Council on Thursday 18 May 2017.

Consideration was given to the venue and timings in recent years, which included the timings agreed for 15 May 2014 when the last Freedom of the Borough was conferred.

The following was agreed, that:

(1)    Venue

The venue in 2017 for all three events would be The Apex, Charter Square, Bury St Edmunds.

(2)    Timings

Procession

Subject to its availability during its refurbishment works, Members would assemble at 11.30 am at The Guildhall and start to process to the Apex by 11.45 am.

Honorary Freedom of the Borough

The start time would be 12 noon.

Mayor Making

The start time would be 12.30 pm (or at the conclusion of the conferment of the Honorary Freedom of the Borough, whichever was the later).

Annual Meeting of Council    

The start time would be 2.00 pm (or at the conclusion of the 45 minute adjournment, whichever was the later) and it was anticipated that it would conclude by 2.45 pm.

RESOLVED:

That the decisions taken in respect of the venue and timings for the three events being held on Thursday 18 May 2017 be as detailed in (1) and (2) above.

(Subsequent to the meeting, it was established that The Guildhall would not be available to facilitate the procession, therefore alternative arrangements would need to be made.)

Members are asked to NOTE that the next meeting will be held on Monday 13 March 2017 at 4.00pm in the Mayor’s Parlour.

Members noted that the next meeting would be held on Monday 13 March 2017 at 4.00pm in the Mayor’s Parlour.

To consider whether the press and public should be excluded during the consideration of the following items because it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the items, there would be disclosure to them of exempt categories of information as prescribed in Part 1 of Schedule 12A of the Local Government Act 1972, and indicated against the item and, in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

It was proposed, seconded and

RESOLVED:

That under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 1 of Part 1 of Schedule 12(A) of the Act.

To determine nominations for the offices of

(a)     Mayor; and

(b)     Deputy Mayor

of the Borough for 2017/2018 for formal submission to the Annual Meeting of the Council on 18 May 2017.

The Committee considered nominations for the selection of Members of the Council for the Offices of Mayor and Deputy Mayor of the Borough for 2017/2018, and it was

RESOLVED: That

(1)     Councillor Terry Clements be nominated for election as Mayor for 2017/2018;

(2)     Councillor Margaret Marks be nominated for election as Deputy Mayor for 2017/2018; and

(3)     the aforementioned names be formally submitted to the Annual Meeting of the Council on 18 May 2017, subject to them formally consenting to such nominations.

(Councillor Margaret Marks left the meeting during the consideration of the nomination for the office of Deputy Mayor 2017/2018 and did not vote.)