Agenda and minutes

(Prior to the start of the meeting, the Democratic Services Officer explained that following the publication of the agenda and papers for this meeting, with the agreement of Councillor Ian Houlder, Councillor Carol Bull had been appointed to the Committee on the nomination of the Leader of the Council, to replace Councillor Houlder.  This was primarily because Councillor Bull had now taken responsibility for the Civic Office from Councillor Houlder following her recent appointment as Portfolio Holder for Future Governance.) 

It was proposed, seconded and

RESOLVED:

That Councillor Carol Bull be elected Chairman of the Committee for the 2017/2018 year.

Councillor John Griffiths wished to place on record his thanks to Councillor Ian Houlder, outgoing Chairman of the Committee, for his sterling chairmanship of the Committee during previous years.  This sentiment was supported by other Committee Members present. 

Apologies for absence were received from Councillors Jason Crooks and Sara Mildmay-White.

No substitutions were declared; however Councillor John Griffiths, Leader of the Council, nominated Councillor Ian Houlder to fill the vacancy for a substitute Member from the Conservative Group.  This was verbally accepted by the Monitoring Officer, and would be formally confirmed following the meeting.

To confirm the minutes of the meeting held on 13 March 2017 (copy attached).

The minutes of the meeting held on 13 March 2017 were confirmed as a correct record and signed by the Chairman.

Whilst not questioning the accuracy of the minutes, a brief discussion was held on the outcome of the options considered at the time regarding arrangements for the civic car.

Members are asked to NOTE that the next meeting will be held on Wednesday 21 March 2018 at 3.30pm in Conference Chamber West, West Suffolk House.

Members noted that the next meeting would be held on Wednesday 21 March 2018 at 3.30pm in Conference Chamber West.

To consider whether the press and public should be excluded during the consideration of the following items because it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the items, there would be disclosure to them of exempt categories of information as prescribed in Part 1 of Schedule 12A of the Local Government Act 1972, and indicated against the item and, in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

It was proposed, seconded and

RESOLVED:

That under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involved the likely disclosure of exempt information as defined in paragraph 1 of Part 1 of Schedule 12(A) of the Act.

To determine nominations for the offices of:

(a)     Mayor; and

(b)     Deputy Mayor

of the Borough for 2018/2019 for formal submission to the Annual Meeting of the Council on 17 May 2018.

It should be noted that, subject to the creation of West Suffolk Council in April 2019, the councillor nominated for Deputy Mayor is unable to be nominated for the office of Mayor of St Edmundsbury in 2019/2020.

The Committee considered nominations for the selection of Members of the Council for the Offices of Mayor and Deputy Mayor of the Borough for 2018/2019, and it was

RESOLVED: That

(1)     Councillor Margaret Marks be nominated for election as Mayor for 2018/2019;

(2)     consideration of nominations for the Office of Deputy Mayor for 2018/2019, be deferred until the next meeting of the Committee arranged for 21 March 2018; and

(3)     once both nominations are determined by the Committee and ratified by Council on 24 April 2018, these be formally submitted to the Annual Meeting of the Council on 17 May 2018, subject to them formally consenting to such nominations.