Agenda and minutes

Apologies for absence were received from Councillors Ian Houlder and Clive Pollington.

The following substitution was declared:

Councillor Susan Glossop substituting for Councillor Clive Pollington.

Members were advised that Councillor Glossop had been appointed as a substitute on a temporary basis only and that the substitution applied to this meeting only.

To confirm the minutes of the meeting held on 5 September 2016 (copy attached).

The minutes of the meeting held on 5 September 2016 were confirmed as a correct record and signed by the Chairman.

No further meetings have been arranged for the 2016/2017 civic year.  Subject to the agreement of the outgoing Chairman, meetings will be arranged for 2017/2018 in due course and the Grant Working Party will be duly notified of confirmed dates and times accordingly.

No further meetings had been arranged for the 2016/2017 civic year.  Subject to the agreement of the outgoing Chairman, meetings would be arranged for 2017/2018 in due course and the Grant Working Party would be duly notified of confirmed dates and times accordingly.

Report No: GWP/SE/16/003

Members are invited to read through the applications using the scoring matrix, matching them against the community chest criteria, prior to the meeting which may aid discussion

(Councillor Sarah Broughton declared a local non-pecuniary interest in Appendix 31: Application from 'Our Special Friends' as she was an acquaintance of the applicant. Councillor John Burns declared a local non-pecuniary interest in Appendix 41: Application from 'Haverhill Community Trust' , as a trustee of this organisation in his capacity as a Haverhill Town Councillor. In respect of Appendix 38: Application from 'Creative Arts East (Rural Touring Scheme)’, in the interests of openness and transparency, Councillor Jim Thorndyke wished it to be recorded that he was involved with the operation of Stanton Village Cinema; however, he considered the applicant was not connected to this initiative, as stated in the application.  All three Members remained in the meeting for the consideration of these items.)

The Working Party considered Report No: GWP/SE/16/003, which sought approval for a number of applications submitted for Community Chest funding in the 2017/2018 financial year.  The recommendations of the Grant Working Party would be considered by Cabinet on 8 December 2016 for approval.

Applications for Community Chest funding for 2017/2018 closed on 30 September 2016.  A total of 39 applications were received from a wide variety of organisations as detailed in Appendix 1 attached to the report. Applicants could apply for a maximum of three years, and if applicable, this was also summarised in Appendix 1.

The Community Chest budget for 2017/2018  was £332,147, as follows:

As indicated above, £44,834 had previously been allocated in 2016/2017 for 2017/2018,  as part of two-year funding agreements, as follows:

These allocations were noted by the Working Party and no further discussion was held on these grants.

There were a number of potential synergies between the applications and as such they were grouped in the following categories for consideration by the Working Party:

·         Health

·         Young People

·         Counselling

·         Advice, Advocacy and Support

·         Arts

·         Events

Each application had been summarised in Appendix 1 within the appropriate category listed above, with the full applications attached as appendices to the report.  Members confirmed that they had received copies of the following appendices, which had been slightly amended due some minor factual or formatting errors since their circulation with the agenda and papers.  In each case, no changes had been made to the amount of funding applied for by the relevant organisation:

(a)     HomeStart (Honington)

(b)     Creative Arts East (Rural Touring Scheme)

(c)     Creative Arts East (Our Day Out)

Each application was required to be evaluated in accordance with the eligibility and selection criteria set out in Appendix 2, and was considered in turn.

Following due consideration, the following was agreed:

The Working Party considered the following applications fully met the  ...  view the full minutes text for item 49.