Agenda for St Edmundsbury Grant Working Party on Monday 6 November 2017, 5.00 pm

Agenda and minutes

Venue: GFR-14, West Suffolk House, Western Way, Bury St Edmunds IP33 3YU

Contact: Claire Skoyles  Email: claire.skoyles@westsuffolk.gov.uk

Items
No. Item

57.

Apologies for Absence

Minutes:

No apologies for absence had been received.

58.

Substitutes

Minutes:

No substitutions were required.

59.

Minutes pdf icon PDF 120 KB

To confirm the minutes of the meeting held on 4 September 2017 (copy attached).

Minutes:

The minutes of the meeting held on 4 September 2017 were confirmed as a correct record and signed by the Chairman.

60.

Consideration of Community Chest Funding 2018/2019 pdf icon PDF 228 KB

Report No: GWP/SE/17/002

Additional documents:

Minutes:

(Councillor Sarah Broughton declared a local non-pecuniary interest in Appendix 15: Application from 'Our Special Friends' as she was an acquaintance of the applicant. In respect of Appendix 17: Application from ‘Suffolk Cinema Network’, in the interests of openness and transparency, Councillor Jim Thorndyke wished it to be recorded that he was involved with the operation of Stanton Village Cinema; however, he considered the applicant was not connected to this initiative. Councillor John Burns declared a local non-pecuniary interest in Appendix 20: Application from 'Haverhill Community Trust' , as a trustee of this organisation in his capacity as a Haverhill Town Councillor. All three Members remained in the meeting for the consideration of these items.)

 

The Working Party considered Report No: GWP/SE/17/002, which sought approval for a number of applications submitted for Community Chest funding in the 2018/2019 financial year.  The recommendations of the Grant Working Party would be considered by Cabinet on 5 December 2017 for approval.

 

Applications for Community Chest funding for 2018/2019 closed on 29 September 2017.  A total of 18 applications were received from a wide variety of organisations as detailed in Appendix 1 to the report. Applicants could apply for a maximum of two years, and if applicable, this was also summarised in Appendix 1.

 

As indicated above, £7,000 had previously been allocated in 2016/2017 for 2018/2019,  as part of two-year funding agreements, as follows:

 

 

(a)     Suffolk Accident Rescue Service (SARS):

£2,000

(b)     Theatre Royal (Bury St Edmunds):

£5,000

 

 

These allocations were noted by the Working Party and no further discussion was held on these grants.

 

There were a number of potential synergies between the applications and as such they were grouped in the following categories for consideration by the Working Party:

 

·         Health

·         Family Support

·         Counselling

·         Advice, Advocacy and Support

·         Arts, Sports and Young People

 

Each application was required to be evaluated in accordance with the eligibility and selection criteria set out in Appendix 2, and was considered in turn.

 

Following due consideration, the following was agreed:

 

The Working Party considered the following applications fully met the eligibility and selection criteria and supported the allocation of the full amount for each project in 2018/2019, as applied for:

 

 

(a)     Mentis Tree CIC; and

(b)     Haverhill Community Trust.

 

The Working Party considered that the following applications met the eligibility and selection criteria; however as the Council had not previously granted Community Chest funding to these organisations before, Members felt that the allocation should be granted for one year only and not for two years, as applied for, in order that these organisations could firstly be given the opportunity to adequately demonstrate the benefits and success of their individual projects, or seek alternative funding sources in future years, as appropriate:

 

(a)     Anglia Care Trust (for a reduced amount of £5,000, see below);

(b)     St Nicholas’ Hospice Care (Barrow); and

(c)     Sporting 87.

 

The Working Party considered that the following applications met the eligibility and selection criteria and were satisfied that funding should be recommended to be allocated for  ...  view the full minutes text for item 60.

61.

Dates of Future Meetings

No further meetings have currently been arranged for the 2017/2018 civic year. 

 

Subject to the agreement of the outgoing Chairman, meetings will be arranged for 2018/2019 in due course and the Grant Working Party will be duly notified of confirmed dates and times accordingly.

Minutes:

No further meetings had been arranged for the 2017/2018 civic year.  Subject to the agreement of the outgoing Chairman, meetings would be arranged for 2018/2019 in due course and the Grant Working Party would be duly notified of confirmed dates and times accordingly.

 

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