Agenda for St Edmundsbury Grant Working Party on Monday 5 November 2018, 5.00 pm

Agenda and draft minutes

Venue: GFR-13, West Suffolk House, Western Way, Bury St Edmunds, IP33 3YU

Contact: Claire Skoyles  Email: claire.skoyles@westsuffolk.gov.uk

Items
No. Item

69.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Sarah Broughton.

70.

Substitutes

Minutes:

No substitutions were declared.

71.

Minutes pdf icon PDF 82 KB

To confirm the minutes of the meeting held on 3 September 2018 (copy attached).

Minutes:

The minutes of the meeting held on 3 September 2018 were confirmed as a correct record and signed by the Chairman.

72.

Consideration of Community Chest Funding 2019/2020 (Report No; GWP/SE/18/002) pdf icon PDF 102 KB

Report No: GWP/SE/18/002

 

Members are invited to read through the applications using the scoring matrix, matching them against the community chest criteria, prior to the meeting which may aid discussion.

Additional documents:

Minutes:

(Councillor John Burns declared a local non-pecuniary interest in Appendix 22: Application from 'Haverhill Community Trust', as a trustee of this organisation in his capacity as a Haverhill Town Councillor. In addition, in the interests of openness and transparency, Councillor Burns wished it to be recorded that he was involved with PIM:JAM Festival in Haverhill which was raising money for ‘Suffolk Accident and Rescue Service' (Application as Appendix 5). Councillor Margaret Marks declared a local non-pecuniary interest in Appendix 15: Application from 'REACH’, as she was named as a referee for the application.  Both Members remained in the meeting for the consideration of these items.)

 

The Working Party considered Report No: GWP/SE/18/002, which sought approval for a number of applications submitted for Community Chest funding in the 2019/2020 financial year.  The recommendations of the Grant Working Party would be considered by the Shadow Executive (Cabinet) on 27 November 2018 for approval.

 

Applications for Community Chest funding for 2019/2020 closed on 28 September 2018.  A total of 21 applications were received from a wide variety of organisations as detailed in Appendix 1 to the report.  The total value of the applications received was £240,744.35.

 

The Community Chest budget for 2019/2020 was £281,483. There was £95,139.20 also available for allocation through carried over unspent funds from previous years.  £231,942.00 of the 2019/2020 budget was committed in 2017 for second year funding, as listed in Appendix 1 and noted by the Working Party. The remaining budget available for 2019/2020 was therefore £144,680.20.  Applicants could apply for a maximum of two years.

 

There were a number of potential synergies between the applications and as such they were grouped in the following categories for consideration by the Working Party:

 

  • Health
  • Family Support
  • Counselling
  • Advice, Advocacy and Support
  • Arts, Sports and Young People
  • Community Activities

 

Each application was required to be evaluated in accordance with the eligibility and selection criteria set out in Appendix 2, and was considered in turn.

 

Following due consideration, the following was agreed.

 

The Working Party considered the following applications fully met the eligibility and selection criteria and supported the allocation of the full amount for each project in 2019/2020, as applied for:

 

(a)     Bury St Edmunds Concert Youth Band;

(b)     Millennium Farm Trust – Artful Farm;

(c)     Honington and Sapiston Village Hall; and

(d)     Stradishall Village Review Group (for a reduced amount of £13,926, see below).

 

The Working Party considered that the following applications met the eligibility and selection criteria and were satisfied that funding should be recommended to be allocated for 2019/2020 and 2020/2021, as applied for:

 

(a)     Gatehouse;

(b)     Suffolk Accident Rescue Services (SARS);

(c)     Bury Drop in;

(d)     REACH Community Projects;

(e)     The Voluntary Network – Community Transport; and

(f)      Haverhill Community Trust.

 

In respect of the above organisations, they would be asked to submit an evidence-based report (in addition to the usual monitoring reporting), detailing the benefits and success of their individual project in 2019/2020 so a re-assessment can be made before releasing funding for 2020/2021.  ...  view the full minutes text for item 72.

73.

Dates of Future Meetings

No further meetings have currently been arranged for the 2018/2019 civic year.

 

Minutes:

No further meetings had been arranged for the 2018/2019 civic year. As this was the last meeting of the Grant Working Party as St Edmundsbury Borough and Forest Heath District Councils were to be abolished following the creation of West Suffolk Council on 1 April 2019, the Portfolio Holder paid tribute to the work of the Working Party and its valuable contribution to the awarding of grants over previous years.

 

 

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