Agenda, decisions and minutes
Venue: Conference Chamber West, West Suffolk House, Western Way, Bury St Edmunds, IP33 3YU
Contact: Claire Skoyles (Democratic Services Officer)
Email: claire.skoyles@westsuffolk.gov.uk
Note: **Please note that this meeting has been arranged in place of the previously scheduled Joint Executive (Cabinet) Committee meeting**
Items
No. |
Item |
32. |
Apologies for Absence
Minutes:
Apologies for absence were received from
Councillor Ian Houlder.
|
33. |
Minutes PDF 200 KB
To confirm the minutes of the meeting held on
27 November 2018 (copy attached).
Minutes:
The minutes of the meeting held on 27 November
2018 were confirmed as a correct record and signed by the
Chairman.
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34. |
Open Forum
At each Shadow Executive (Cabinet) meeting, up
to 15 minutes shall be allocated for questions from and discussion
with, non-Shadow Executive members. Members wishing to speak during
this session should if possible, give notice in
advance. Who speaks and for how long
will be at the complete discretion of the person presiding.
Minutes:
No non-Cabinet Members in attendance wished to
speak under this item.
|
35. |
Public Participation
Members of the public who live or work in the
area of the Shadow Council are invited to put one question or
statement of not more than three minutes duration relating to items
to be discussed in Part 1 of the agenda only. If a question is
asked and answered within three minutes, the person who asked the
question may ask a supplementary question that arises from the
reply.
A person who wishes to speak must register at
least 15 minutes before the time the meeting is scheduled to
start.
There is an overall time limit of 15 minutes
for public speaking, which may be extended at the Chairman’s
discretion.
Minutes:
There were no members of the public in
attendance.
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36. |
Recommendations of the Forest Heath and St Edmundsbury Performance and Audit Scrutiny Committees: 28 November 2018 - Approach to Delivering a Sustainable West Suffolk Budget 2019-2020 and Medium Term Plan (Report No: EXC/SA/19/001) PDF 131 KB
Report No: EXC/SA/19/001
Shadow Executive (Cabinet)
Members: Stephen Edwards and Ian Houlder
Chairmen of the Committees:
FHDC Cllr Louis Busuttil and SEBC Cllr Sarah Broughton
Lead Officer: Christine
Brain
Decision:
RECOMMENDED TO SHADOW COUNCIL:
(19 February 2019):
That, subject to the approval
of Shadow Council as part of the budget setting process, the
proposals detailed in Section 2 and Table 1
and Table 2 of Report Nos: PAS/SE/18/ 035 and PAS/FH/18/039, be
included in securing a balanced budget for 2019/2020.
Minutes:
The Shadow Executive (Cabinet)
considered the above report, which sought approval for budget
proposals for inclusion to secure a balanced budget for
2019/2020.
Councillor Stephen Edwards, one
of the Shadow Executive (Cabinet) Members with the responsibility
for Resources and Performance drew relevant issues to the attention
of the Shadow Executive, including that a range of budget proposals
had been assessed and updated following previous consideration by
both Forest Heath and St Edmundsbury
Performance and Audit Scrutiny Committees and the Shadow Executive
in September/October 2018. The update was to reflect developing
trends and revised information as it became available as far as
possible.
Table 1 and Table 2, that had
been considered by the Performance and Audit Scrutiny Committees
and reproduced in Report No: EXC/SA/19/001, provided a set of
proposed actions and solutions to reduce the identified budget gaps
between 2019-2023.
Work would continue to monitor
the trends included in Table 1, including driving to agree the
assumptions that would close the remaining budget gap for 2019/20
and 2020/21 for presentation to Shadow Council on 19 February 2019.
The budget assumed no change to the seven-year council tax
harmonisation plan between Forest Heath and St Edmundsbury.
RECOMMENDED TO
SHADOW COUNCIL: (19 February 2019):
That, subject to the approval
of Shadow Council as part of the budget setting process, the
proposals detailed in Section 2 and Table 1
and Table 2 of Report Nos: PAS/SE/18/ 035 and PAS/FH/18/039, be
included in securing a balanced budget for 2019/2020.
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37. |
West Suffolk Statement of Licensing Policy 2019-2022 (Report No: EXC/SA/19/002) PDF 113 KB
Report No: EXC/SA/19/002
Shadow Executive (Cabinet)
Members: Susan Glossop and Lance Stanbury
Lead Officer: David
Collinson
Additional documents:
Decision:
RECOMMENDED TO SHADOW COUNCIL:
(19 February 2019)
That:
(1) the West
Suffolk Statement of Licensing Policy 2019-2022, attached at
Appendix A to Report No: EXC/SA/19/002, be adopted; and
(2) the Cumulative
Impact Assessments for Newmarket and Bury St Edmunds as contained
within the West Suffolk Statement of Licensing Policy, be
adopted.
Minutes:
The Shadow Executive (Cabinet)
considered the above report, which sought approval for a new West
Suffolk Statement of Licensing Policy to cover the period
2019-2022.
All councils were
required to have a Statement of Licensing Policy and to update it
at least every five years. Forest Heath’s Statement of
Licensing Policy was last renewed in December 2018; St
Edmundsbury’s was last updated in December 2017. The policy
content of both documents was identical.
The Shadow
Council needed to adopt a Statement of Licensing Policy for West
Suffolk Council before 1 April 2019. The document attached
at
Appendix Acontained the same wording
as the Forest Heath and St Edmundsbury Council documents, but with
proposed changes set out in paragraph 1.1.2 of the
report.
Councillor Lance
Stanbury, one of the Shadow Executive (Cabinet) Members with the
responsibility for Planning and Growth, drew relevant issues to the
attention of the Shadow Executive, including that in order to abide
by the requirement for Statements of Licensing Policy to be renewed
every five years, West Suffolk Council would need to adopt a new
policy by December 2022. This would be preceded by consultation,
allowing consultees in St Edmundsbury the opportunity to give
comments and feedback within five years of the previous policy
covering the area being adopted.
Attention was also drawn to the
revised guidance, adoption and publication of the two Cumulative
Impact Assessments in West Suffolk, namely Newmarket and Bury St
Edmunds, which were required to be renewed every three
years.The Bury St Edmunds Cumulative Impact
Assessment was adopted in December 2017, and would therefore
require renewal in December 2020.
RECOMMENDED TO SHADOW COUNCIL: (19 February 2019)
That:
(1) the West
Suffolk Statement of Licensing Policy 2019-2022, attached at
Appendix A to Report No: EXC/SA/19/002, be adopted; and
(2) the Cumulative
Impact Assessments for Newmarket and Bury St Edmunds as contained
within the West Suffolk Statement of Licensing Policy, be
adopted.
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38. |
Interim West Suffolk Street Trading and Vending Policy (Report No: EXC/SA/19/003) PDF 131 KB
Report No: EXC/SA/19/003
Shadow Executive (Cabinet)
Members: Susan Glossop and Lance Stanbury
Lead Officer: David
Collinson
Additional documents:
Decision:
RESOLVED:
That:
(1) the harmonised
interim Street Trading and Vending Policy for West Suffolk Council,
as contained in Appendix A to Report No: EXC/SA/19/003, be adopted;
and
(2) it be agreed
that the West Suffolk Council reviews the Street Trading and
Vending policy within two
years to ensure there is a consistent approach to consent areas
across West Suffolk.
Minutes:
The Shadow Executive (Cabinet)
considered the above report, which sought approval for an interim
Street Trading and Vending Policy for West Suffolk
Council.
Members noted the background to
street trading (selling goods on the street) and vending (serving
at tables and chairs on the public highway) and the need to have a
street trading and vending policy in place to ensure such definable
activities could be appropriately licensed by the licensing
authority (the Council.)
Forest Heath District Council
(FHDC) and St Edmundsbury Borough Council (SEBC) recognised the
importance of street trading and vending and valued the
contributions of businesses that sought licences for such
activities to the local economy.
The Street Vending and Trading
Policy was one of a number of policies that were being reviewed and
harmonised in advance of the creation of West Suffolk Council on 1
April 2019.
Councillor Lance Stanbury,
Shadow Executive (Cabinet) Member with the responsibility for
Planning and Growth, drew relevant issues to the attention of the
Shadow Executive, including that differences in the policies
covering street trading and vending presently existed between the two policies covering FHDC and SEBC. The new interim policy for the West Suffolk
Council, as attached as Appendix A to the report which had been
subject to consultation, was considered to adequately align these
differences where they were minor and could be changed without
significant impact.
Members agreed this was a sensible approach
and also considered it pragmatic to retain the different approaches
that currently applied in the different geographical areas so as to
minimise disruption until a more fundamental review could be
undertaken by the new Council within two years, as summarised in
Section 1.3 of the report.
RESOLVED:
That:
(1) the harmonised
interim Street Trading and Vending Policy for West Suffolk Council,
as contained in Appendix A to Report No: EXC/SA/19/003, be adopted;
and
(2) it be agreed
that the West Suffolk Council reviews the Street Trading and
Vending policy within two
years to ensure there is a consistent approach to consent areas
across West Suffolk.
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39. |
West Suffolk Council Overarching Enforcement Policy (EXC/SA/19/004) PDF 123 KB
Report No: EXC/SA/19/004
Shadow Executive (Cabinet)
Members: Susan Glossop and Lance Stanbury
Lead Officer: David
Collinson
Additional documents:
Decision:
RESOLVED:
That the West Suffolk Council
Enforcement Policy, as contained in Appendix A to Report No:
EXC/SA/19/004, be adopted to take effect from 1 April
2019.
Minutes:
The Shadow Executive (Cabinet)
considered the above report, which sought approval for an
overarching Enforcement Policy for West Suffolk Council.
Members noted the background to
the West Suffolk Councils currently operating as regulator and
enforcement agency for a wide range of legal duties and powers in
order to protect the public, individuals and the
environment.
The Enforcement Policy was one
of a number of policies that were being reviewed and harmonised in
advance of the creation of West Suffolk Council on 1 April
2019. The new policy
detailed overarching enforcement actions across services with
enforcement duties.
Councillor Lance Stanbury,
Shadow Executive (Cabinet) Member with the responsibility for
Planning and Growth, drew relevant issues to the attention of the
Shadow Executive, including that the proposed new policy for West
Suffolk Council, which was attached as Appendix A to the report,
aimed to align the key principles across West Suffolk, as outlined
in paragraphs 1.1.4 and 1.1.5, and
included similar principles to those of the current Forest
Heath and St Edmundsbury policies.
Members acknowledged the good practice covered
within the proposed policy, which included reducing the regulatory
burden, risk-led enforcement and supporting the local economy. The
policy proposed to follow a new structure which
aimed to guide the reader through the key principles and
enforcement actions where consistency was desired to all council
services. This included the omission some details summarised in
paragraph 1.3.3, alongside the rationale.
The draft policy, which had
been subject to consultation, details of which were provided in
Section 2 and Appendix B, was supported by the Shadow Executive
(Cabinet) for adoption.
RESOLVED:
That the West Suffolk Council
Enforcement Policy, as contained in Appendix A to Report No:
EXC/SA/19/004, be adopted to take effect from 1 April
2019.
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40. |
Shadow Executive (Cabinet) Decisions Plan: 1 January 2019 to 6 May 2019 (EXC/SA/19/005) PDF 111 KB
To consider the most recently published
version of the Shadow Executive (Cabinet) Decisions Plan.
Report No: EXC/SA/19/005
Shadow Executive (Cabinet)
Member: James Waters
Lead Officer: Ian
Gallin
Minutes:
The Shadow Executive (Cabinet) considered the
above report, which was the Shadow Executive (Cabinet) Decisions
Plan covering the period 1 January 2019 to 6 May 2019.
Members took the opportunity to review the
intended forthcoming decisions of the Shadow Executive (Cabinet).
However, no further information or amendments were requested on
this occasion.
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In this section
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