Agenda

Annual Council, Council - Tuesday 17 May 2022 7.00 pm

Venue: Conference Chamber, West Suffolk House, Western Way, Bury St Edmunds, IP33 3YU

Contact: Claire Skoyles: Democratic Services Officer  Email: claire.skoyles@westsuffolk.gov.uk

Items
No. Item

West Suffolk Council logoPublic information

 

 

Venue

Conference Chamber, West Suffolk House, Bury St Edmunds

Contact information

Telephone: 01284 757176 / 07776 254986

Email: democratic.services@westsuffolk.gov.uk

Website: www.westsuffolk.gov.uk

 

Access to agenda and reports before the meeting

The agenda and reports will be available to view at least five clear days before the meeting on our website.

 

Attendance at meetings

This meeting is being held in person in order to comply with the Local Government Act 1972. We may be required to restrict the number of members of the public able to attend in accordance with the room capacity. If you consider it is necessary for you to attend, please inform Democratic Services in advance of the meeting.

 

As a local authority, we have a corporate and social responsibility for the safety of our staff, our councillors and visiting members of the public. We therefore request that you exercise personal responsibility and do not attend the meeting if you feel at all unwell.

 

West Suffolk Council continues to promote good hygiene practices with hand sanitiser and wipes being available in the meeting room. Attendees are also able to wear face coverings, should they wish to.

 

Public participation

There is no provision for public participation during the Annual Meeting of Council.

 

Accessibility

If you have any difficulties in accessing the meeting, the agenda and accompanying reports, including for reasons of a disability or a protected characteristic, please contact Democratic Services at the earliest opportunity using the contact details provided above in order that we may assist you.

 

Recording of meetings

The Council may record this meeting and permits members of the public and media to record or broadcast it as well (when the media and public are not lawfully excluded).

 

Any member of the public who attends a meeting and objects to being filmed should advise the Committee Administrator who will instruct that they are not included in the filming.

 

Personal information

Any personal information processed by West Suffolk Council arising from a request to speak at a public meeting under the Localism Act 2011, will be protected in accordance with the Data Protection Act 2018.  For more information on how we do this and your rights in regards to your personal information and how to access it, visit our website: https://www.westsuffolk.gov.uk/Council/Data_and_information/howweuseinformation.cfm or call Customer Services: 01284 763233 and ask to speak to the Information Governance Officer.

 

 

Agenda

 

Procedural matters

Pages

Part 1 – public

 

1.

Election of Chair of the Council for 2022 to 2023

The outgoing Chair will call for nominations for the election of Chair for the ensuing year.

 

Following the seeking of other nominations, a vote will be taken on the nomination of the Chair.

 

The retiring Chair will acknowledge their year in office, before inviting the incoming Chair to take the chair.

 

The incoming Chair will apply the Chain of Office, take the chair and sign their Declaration of Acceptance of Office, in the presence of the Monitoring Officer.

2.

Chair's announcements

To receive announcements (if any) from the Chair, which will include acknowledging their forthcoming year in office.

 

Tributes will be paid to the retiring Chair, together with making a presentation of their past Chair’s badge.

3.

Apologies for absence

To receive announcements (if any) from the officer advising the Chair (including apologies for absence).

 

4.

Election of Vice Chair of the Council for 2022 to 2023

The Chair will make a nomination for the election of Vice Chair of the Council for the ensuing year.

 

Following the seeking of other nominations, a vote will be taken of the nomination of Vice Chair.

 

The incoming Vice Chair will apply the Chain of Office, acknowledge their forthcoming year in office, and sign their Declaration of Acceptance of Office, in the presence of the Monitoring Officer.

 

5.

Appointment of Cabinet members

Having regard to the provisions of the Constitution, the Chair will invite the Leader of the Council to announce (if practicable):

 

a.       Up to nine members whom he will be appointing to form the Cabinet (alongside the Leader)

b.       The name of a member of the Cabinet to act as Deputy Leader

c.       The portfolios, and which members of the Cabinet will be portfolio holders

6.

Review of the political balance and appointment to committees 2022 to 2023 (Report number: AGM/WS/22/001) pdf icon PDF 137 KB

Report number: AGM/WS/22/001 TO FOLLOW

Additional documents:

7.

Appointment of Chair and Vice Chair of scrutiny committees

In accordance with the Constitution, the Council will appoint the Chair and Vice Chair of the:

 

a.       Overview and Scrutiny Committee

b.       Performance and Audit Scrutiny Committee

8.

Representation on outside bodies 2022 to 2023 (Report number: AGM/WS/22/002) pdf icon PDF 127 KB

Report number: AGM/WS/22/002 TO FOLLOW

Additional documents: