Agenda and decisions

Cabinet - Tuesday 9 February 2021 6.00 pm

Venue: Virtual Meeting via MS TeamsLive Meeting Platform

Contact: Claire Skoyles: Democratic Services Officer  Email: claire.skoyles@westsuffolk.gov.uk

Media

Items
No. Item

1.

Apologies for absence

2.

Minutes pdf icon PDF 144 KB

To confirm the minutes of the meeting held on 8 December 2020 (copy attached).

3.

Declarations of interest

Members are reminded of their responsibility to declare any pecuniary or local non pecuniary interest which they have in any item of business on the agenda, no later than when that item is reached and, when appropriate, to leave the meeting prior to discussion and voting on the item.

4.

Open forum

At each Cabinet meeting, up to 15 minutes shall be allocated for questions or statements from and discussion with, non-Cabinet members. As this meeting is being held virtually, members wishing to speak during this session must notify Democratic Services by 9am on the day of the meeting that they wish to attend. Who speaks and for how long will be at the complete discretion of the person presiding.

5.

Public participation

Members of the public who live or work in the district are invited to put one question or statement of not more than three minutes duration relating to items to be discussed in Part 1 of the agenda only. If a question is asked and answered within three minutes, the person who asked the question may ask a supplementary question that arises from the reply.

 

As the meeting is taking place virtually, a person who wishes to speak must register by 9am on Monday 8 February 2021 to ensure that there is time to brief them on how they can speak at the meeting. This can be done by sending the request to democratic.services@westsuffolk.gov.uk

or by telephoning one of the numbers provided on the Public Information Sheet at the start of this agenda. Members of the public will either be set up as a ‘Guest Speaker’ or be provided with a telephone number they can call when prompted to do so during the meeting to enable them to participate.

 

If a member of the public cannot attend the meeting remotely, they may submit a written question or statement to Democratic Services by midday at the very latest on the day of the meeting and this will be read out on their behalf during the meeting.

 

There is an overall time limit of 15 minutes for public speaking, which may be extended at the Chair’s discretion.

6.

Report of the Anglia Revenues and Benefits Partnership Joint Committee: 8 December 2020 (Report number: CAB/WS/21/002) pdf icon PDF 210 KB

Report number:     CAB/WS/21/002

Portfolio holder: Councillor Sarah Broughton

Lead officer: Rachael Mann

7.

Report of the Overview and Scrutiny Committee: 14 January 2021 (Report number: CAB/WS/21/003) pdf icon PDF 130 KB

Report number:     CAB/WS/21/003

Chair of the Committee: Councillor Ian Shipp

Lead officer: Christine Brain

8.

Report of the Performance and Audit Scrutiny Committee: 28 January 2021 (Report number: CAB/WS/21/004) pdf icon PDF 147 KB

Report number:     CAB/WS/21/004

Chair of the Committee: Councillor Ian Houlder

Portfolio holder: Councillor Sarah Broughton

Lead officer: Christine Brain

9.

Recommendation of the Performance and Audit Scrutiny Committee: 28 January 2021: Delivering a Sustainable Medium-Term Budget (Report number: CAB/WS/21/005) pdf icon PDF 253 KB

Report number:     CAB/WS/21/005

Portfolio holder: Councillor Sarah Broughton

Lead officer: Rachael Mann

 

Decision:

Recommended to Council, as part of the budget setting process (23 February 2021):

 

That the proposals as detailed in Section 2 and Table 1 at Appendix B of Report number: PAS/WS/21/003, be included in the medium-term financial plans.

10.

Recommendation of the Performance and Audit Scrutiny Committee: 28 January 2021: Financial Resilience (December 2020) (Report number: CAB/WS/21/006) pdf icon PDF 124 KB

Report number:     CAB/WS/21/006

Portfolio holder: Councillor Sarah Broughton

Lead officer: Rachael Mann

Decision:

Recommended to Council (23 February 2021):

 

That the Financial Resilience Report (December 2020), as contained in Report number: FRS/WS/21/001, be approved.

11.

Recommendations of the Performance and Audit Scrutiny Committee: 28 January 2021: Financial Resilience - Strategy Statement 2021 to 2022 and Treasury Management Code of Practice (Report number: CAB/WS/21/007) pdf icon PDF 124 KB

Report number:     CAB/WS/21/007

Portfolio holder: Councillor Sarah Broughton

Lead officer: Rachael Mann

Decision:

Recommended to Council (23 February 2021):

That:

 

1.       the Financial Resilience Strategy Statement 2021 to 2022 as set out in Appendix 1 to Report number: FRS/WS/21/002, be approved; and

 

2.       the Treasury Management Code of Practice, as set out in Appendix 2 to Report number: FRS/WS/21/002, be approved.

12.

Budget and Council Tax Setting 2021 to 2022 and Medium Term Financial Strategy 2021 to 2025 (Report number: CAB/WS/21/008) pdf icon PDF 288 KB

Report number:     CAB/WS/21/008

Portfolio holder: Councillor Sarah Broughton

Lead officer: Rachael Mann

Additional documents:

Decision:

Recommended to Council (23 February 2021):

That:

 

1.       the revenue and capital budget for 2021 to 2025, plus 2020 to 2021 capital projects that subsequently require to be carried forward at the year end, attached at Attachment A and as detailed in Attachment D (Appendices 1-5), Attachment E (Appendices 1-3) and Attachment F to Report number: CAB/WS/21/008, be approved.

 

2.       Having taken into account the conclusions of the Assistant Director’s (Resources and Performance) report on the adequacy of reserves and the robustness of budget estimates (Attachment C) and the Medium Term Financial Strategy (MTFS) (Attachment D), particularly the Scenario Planning and Sensitivity Analysis (Attachment D, Appendix 5) and all other information contained in Report number: CAB/WS/21/008, the Cabinet recommends an average £4.99 increase in Band D council tax across both predecessor areas of St Edmundsbury and Forest Heath.  This assumption is based on the option to harmonise the two predecessor areas by April 2022.  The level of Band D council tax for 2021 to 2022, therefore, be recommended to be set at £185.40 for the predecessor area of St Edmundsbury and £175.59 for the predecessor area of Forest Heath. (The level of council tax beyond 2021 to 2022 will be set in accordance with the annual budget process for the relevant financial year).

 

3.       The Assistant Director (Resources and Performance), in consultation with the Portfolio Holder for Resources and Performance, be authorised to vire funds between existing Earmarked Reserves (as set out at Attachment D, Appendix 3) as deemed appropriate throughout the medium term financial planning period.

 

4.       Approval be given to the Flexible Use of Capital Receipts Strategy (as set out in Attachment G).

13.

Decisions Plan: 1 February 2021 to 31 May 2021 pdf icon PDF 237 KB

To consider the most recently published version of the Cabinet’s Decisions Plan

 

Report number:     CAB/WS/21/009

Portfolio holder: Councillor John Griffiths

Lead officer: Ian Gallin

14.

Recommendations from the Grant Working Party - January 2021: Community Chest 2021 to 2022 (Report number: CAB/WS/21/010) pdf icon PDF 239 KB

Report number:     CAB/WS/21/010

Portfolio holder: Councillor Robert Everitt

Lead officer: Davina Howes

 

Additional documents:

Decision:

Resolved:

That:

 

1.       the allocation of Community Chest funding for 2021 to 2022, as previously approved in 2019 to 2020 as part of two-year funding agreements, be noted, (Report number: CAB/WS/20/007 refers) namely:

 

a.       Reach Community Projects, Haverhill (separate project to that listed in 2a. below) £10,000

 

b.       Relate, West Suffolk (separate project to that listed in 2m.below) £5,000

 

2.       The allocation of Community Chest funding for 2021 to 2022, be approved, namely:

 

a.       Reach Community Projects, Haverhill   £10,000

b.       West Suffolk Citizens Advice, West Suffolk    £204,000

c.       Friends of Priory School, Bury St Edmunds    £5,304

d.       Haverhill Community Trust, Haverhill   £6,900

e.       Student Life, West Suffolk         £5,000

f.       Greener Growth CIC, West Suffolk      £2,660

g.       Suffolk Accident And Rescue Service (SARS), West Suffolk          £10,000

h.       Risby Village Hall, Risby   £1,340

i.        St John’s Church, Beck Row       £2,000

j.        Alumah CIO, Brandon      £5,880

k.       Bury Women’s Aid, West Suffolk £6,280

l.        Fresh Start New Beginnings, West Suffolk     £10,000

m.      Relate, West Suffolk        £5,000

n.       Suffolk Cruse Bereavement, West Suffolk      £5,738

o.       Suffolk Rape Crisis, West Suffolk         £5,625

p.       Best Before Project, Bury St Edmunds £8,740

q.       Epic Dads CIC, West Suffolk      £14,500

r.       Homestart in Suffolk, West Suffolk      £7,000

s.       Homestart Mid and West Suffolk – Forest School, West Suffolk   £9,510

t.       Sharing Parenting – Family Outreach, West Suffolk £13,000

u.       St Peter’s Church, Brandon       £9,623

v.       Art Branches CIC, West Suffolk £9,600

w.      Headway, West Suffolk    £6,240

x.       Millennium Farm Trust, West Suffolk   £6,480

y.       St Nicholas Hospice Trust, West Suffolk        £13,158

z.       Suffolk Mind, West Suffolk         £5,360

aa.     The Shed, West Row        £1,139

bb.     Bury Drop In, Bury St Edmunds £11,996

cc.     Gatehouse, Bury St Edmunds    £15,000

dd.     Lightwave, Red Lodge and Beck Row   £6,000

ee.     Our Special Friends, West Suffolk        £10,660

ff.      The Voluntary Network, West Suffolk  £12,000

gg.     West Suffolk Vineyard Church, Bury St Edmunds    £6,000

 

 

3.       No Community Chest funding be awarded for two years for the reasons outlined in paragraph 3.3 of Report number: CAB/WS/21/010

 

4.       No Community Chest funding for 2021 to 2022 be awarded to:

 

a.    Babylon Arts West Suffolk

b.    Bury Cricket Club, Bury St Edmunds

c.    Bury Scout Group, Bury St Edmunds

d.    Haverhill Running Club, Haverhill

e.    Ipswich Town Football Club, Brandon

f.     Kinetic Science, West Suffolk

g.    M&L Arts, West Suffolk

h.   Mildenhall Girl Guides, Mildenhall

i.     Mildenhall Sea Scouts, Mildenhall

j.     Newmarket Swimming Club, Newmarket

k.    St Edmundsbury Sailing and Canoe Club, Lackford Lakes

l.     The Racing Centre, Newmarket

m.  The Suffolk Foundation, West Suffolk

n.   Theatre Royal, Bury St Edmunds (separate project to 5. below)

o.    Bardwell Allotments, Bardwell

p.    Brandon in Bloom, Brandon

q.    Bury Water Meadows Project, Bury St Edmunds

r.    Pakenham Water Mill, Pakenham

s.    Radio West Suffolk, Bury St Edmunds

t.     SOS Bus, Newmarket

u.   West Suffolk Hive, West Suffolk

v.    All Saints Church, Newmarket

w.   Honington and Sapiston Village Hall

x.    Jiggens Memorial Hall and Playing Field, Ixworth

y.    Ousden Village Hall, Ousden

z.    Stansfield Village Hall, Stansfield  ...  view the full decision text for item 14.

15.

Revenues Collection Performance and Write-Offs (Report number: CAB/WS/21/011) pdf icon PDF 134 KB

Report number:     CAB/WS/21/011

Portfolio holder: Councillor Sarah Broughton

Lead officer: Rachael Mann

Decision:

Resolved:

That:

 

The write-off of the amounts detailed in the exempt appendices to Report number: CAB/WS/21/011, be approved, as follows:

                                     

1.       Exempt Appendix 1: business rates totalling £29,946.61

2.       Exempt Appendix 2: West Suffolk Council sundry debts totalling £43,656.53

16.

Exclusion of press and public

To consider whether the press and public should be excluded during the consideration of the following items because it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the items, there would be disclosure to them of exempt categories of information as prescribed in Part 1 of Schedule 12A of the Local Government Act 1972, and indicated against each item and, in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

17.

Exempt Appendices: Revenues Collection Performance and Write-Offs (paragraphs 1 and 2) (Report number: CAB/WS/21/011)

Exempt Appendices 1 and 2 to Report number:       CAB/WS/21/011

Portfolio holder: Councillor Sarah Broughton

Lead officer: Rachael Mann