Agenda and minutes
Venue: To be held remotely via video conferencing facilities (Microsoft TeamsLive)
Contact: Christine Brain: Democratic Services Officer
Email: christine.brain@westsuffolk.gov.uk
Note: This will be a non-decision making virtual meeting of the Overview and Scrutiny Committee.
Media
Items
No. |
Item |
118. |
Remembrance
Minutes:
Before commencing business, all members were
asked to ensure their microphones were muted and observe a
minute’s silence in remembrance of Councillor John Smith who
had sadly died recently. A statement of condolence was given by
Councillor Ian Shipp, reflecting Councillor Smith’s
contribution during his time on the Council.
|
119. |
Substitutes
Any member who is substituting for another
member should so indicate, together with the name of the relevant
absent member.
Minutes:
No substitutions were declared.
|
120. |
Apologies for absence
Minutes:
Apologies for absence were received from
Councillors Simon Brown and Tony Brown.
|
121. |
Declaration of interest
Members are reminded of their responsibility
to declare any pecuniary or local non pecuniary interest which they
have in any item of business on the agenda, no later than when
that item is reached and, when appropriate, to leave the
meeting prior to discussion and voting on the item.
Minutes:
Members’ declarations of interest are
recorded under the item to which the declaration relates.
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122. |
Announcements from the Chair regarding responses from the Cabinet to reports of the Overview and Scrutiny Committee
Minutes:
The Chair informed members he attended Cabinet
on 29 June 2021and presented the Committee’s report from its
meeting held on 10 June 2021. The Chair
updated Cabinet on the report presented
by Councillor Joanna Spicer, Chair of the Western
Suffolk Community Safety Partnership, Paul Corney, Head of Anglia
Revenues Partnership on the collection of council tax and business
rates, the findings from the Website Working Group and the
Councillor Call for Action submission, which
were noted by Cabinet.
The Chair
also updated the Committee on two matters discussed at its last
meeting. Firstly, four members came
forward to serve on the markets review, but we were missing
representatives from Newmarket and Brandon. The Chair was tasked
with approaching Councillor Michael Anderson, who was unable to
attend the June meeting, as to whether he would represent
Newmarket. The Chair was pleased to
confirm Councillor Michael Anderson was happy to do so, whilst
Councillor David Palmer had come forward to represent
Brandon.
Secondly, the Committee
discussed the scheduling of the Councillor Call for Action
(CCfA). As noted at the previous
meeting, Suffolk County Council had a Council meeting on 8 July
which presented a potential clash with the Overview and Scrutiny
Committee. There had also been a change
of Portfolio Holder at Suffolk County Council. The Chair had
written to the new Portfolio Holder, Councillor Richard Smith, who
had responded to indicate he wanted to get up to speed on the
issues raised in the CCfA. The Chair very much hoped that meant the
CCfA could be scheduled to be considered on 2 September
2021.
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123. |
Public participation
Members of the public who live or work in the
district are welcome to speak and may ask one question or make a
statement of not more than three minutes duration relating to items
to be discussed in Part 1 of the agenda only. If a question is asked and answered within three
minutes, the person who asked the question may ask a supplementary
question that arises from the reply.
As this meeting is being held virtually and to
allow persons sufficient time to be briefed on procedures
accordingly, a person who wishes to speak must register by 9am
on the last working day before the meeting (7 July 2021).
There is an overall limit of 15 minutes for
public speaking, which may be extended at the Chair’s
discretion.
Minutes:
No members of the public had registered to
speak.
|
124. |
Draft West Suffolk Annual Report (2020-2021) PDF 126 KB
Report number: OAS/WS/21/012
Additional documents:
Minutes:
[Councillor Margaret Marks joined the meeting
at 5.24pm during the consideration of this item.]
The Leader of the Council, Councillor John
Griffiths thanked the Committee for the opportunity to present
Report No: OAS/WS/21/012, which outlined the draft West Suffolk
Councils’ Annual Report (2020-2021) and was before the
Overview and Scrutiny Committee for their comments.
It had been an unprecedented year and the
Council had seen its communities and businesses experience immense
change, challenges, and pain.
Throughout this the Council had seen dedication, support and
community spirt which makes West Suffolk such a very special place
to live and work.
West Suffolk Council had been at the forefront
as it responded to and began to recover from the impact of
Covid-19. The Council had worked across
Suffolk, and with partners, as never before and developed working
relationships that would benefit all as we look to the
future. Staff and Councillors had risen
to many unexpected and difficult challenges and worked in ways and
at a pace that had been impressive, flexible, and
innovative. The Council had also played
its role in the national response, delivering what Government had
asked, and much more.
As part of the response to COVID-19, the
Council had administered grants to local businesses and enforcement
teams had helped make sure business owners had the right advice and
support to operate safely. The Home but
Not Alone initiative had supported local vulnerable people and the
Council responded to the government’s ‘Everyone
In’ initiative which saw rough sleepers receive accommodation
and support. At the same time, the
Council never lost sight of its core values of supporting our
communities and businesses whilst delivering high quality
services. As an organisation the
Council continued to run the critical services of waste and
recycling, determined planning applications and the families and
communities work continued to help local organisations and
lifelines such as Life Link. A number
of significant projects had also been delivered, including the
refurbishment of Newmarket Leisure Centre and the final stages of
the completion of the Mildenhall Hub, which would provide better
services for local people.
During 2020 to 2021
Suffolk’s Public Sector, including West Suffolk Council,
worked together to agree a strategic approach for how Suffolk would
recover from the coronavirus pandemic. Suffolk Public Sector
Leaders’ priorities were physical and mental health, town
centres, housing and homelessness, young people and climate and
environment. The proposals would work alongside individual
organisations plans to support recovery among Suffolk
residents and businesses.
The draft West Suffolk Council Annual Report
(Appendix A) before the Committee provided highlights of all the
work that all members and staff had achieved over the past
year. The annual report was a small
insight into the good work and positive outcomes which the Council
delivers day in and day out. The Leader
wished to thank everyone involved on delivering another excellent
year of achievements during a difficult time which was fast-moving
and ever-changing. The Council had
never been busier or had greater challenges to face.
The Council ...
view the full minutes text for item 124.
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125. |
Appointments to Outside Scrutiny Bodies (2021-2022) PDF 138 KB
Report number: OAS/WS/21/013
Additional documents:
Minutes:
The Committee received Report No:
OAS/WS/21/013, which sought nominations (annually), for one full
member and one substitute member to serve on the Suffolk County
Council’s Health Scrutiny Committee for
2021-2022.
The Health Scrutiny Committee was responsible
for scrutinising wellbeing and health services across the County
and meets four times a year. The
Committee had 10 members in total: five county councillors and one
co-opted representative from each of the district and borough
councils in Suffolk. Attached at
Appendix 1 to the report was an extract from the SCC’s
constitution, setting out the role of the Health Scrutiny
Committee.
The Committee considered the report for the
position of the West Suffolk Council’s nominated
representative on the Suffolk County Council Health Scrutiny
Committee. One nomination was received
from Councillor Joe Mason for Councillor Margaret Marks to continue
on the Health Scrutiny Committee, which was supported by Councillor
Patrick Chung.
Councillor Joe Mason explained why he felt
Councillor Margaret Marks was an excellent full representative on
the Health Scrutiny Committee for West Suffolk Council given her
extensive background in the health profession and participation in
various health organisations and initiatives over many
years.
The Committee then considered the substitute
position on the Health Scrutiny Committee. Councillor Mike Chester advised he was happy to
act as the interim substitute, which was supported by Councillor
Margaret Marks.
At the conclusion of its
discussions, the Committee requested that Council be
asked to confirm at its next meeting the appointments of Councillor
Margaret Marks as the full representative and Councillor Mike
Chester as the interim substitute representative to the Suffolk
County Council Health Scrutiny Committee for
2021-2022.
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126. |
Cabinet Decisions Plan: 1 July 2021 to 31 May 2022 PDF 152 KB
Report number: OAS/WS/21/014
Additional documents:
Minutes:
The Committee received report
number: OAS/WS/21/014, which informed members on forthcoming
decisions to be considered by the Cabinet for the period 1 July
2021 to 31 May 2022.
The Committee considered the
Decision Plan and asked questions on “Delivering a
Sustainable Budget 2022 to 2023” and the “Environment
Action Plan” reports, to which responses were
provided. In particular, the Committee
raised questions on the following:
-
The “West Suffolk Rural Task Force Action Plan
Update” report being considered by Cabinet on 21 September
2021. The Committee asked how the
recommendations of the Rural Task Force were being incorporated into the Local Plan, to which
officers agreed to provide a written response.
-
The
“Applications for Community Chest 2022-2023” report
being considered by Cabinet on 8 February 2022. The Committee asked how the awarding of the
community chest process worked.
Officers explained the community chest work was led by the Grant
Working Group and agreed to provide a written response on the
process.
There being no decision
required, the Committee noted the contents of the 1
July 2021 to 31 May 2022 Decisions Plan.
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127. |
Work programme update PDF 118 KB
Report number: OAS/WS/21/015
Additional documents:
Minutes:
The Committee received Report number
OAS/WS/21/015, which updated Members on the current status of its
rolling work programme of items, and items currently agreed but had
yet to be programmed for 2021 as attached at Appendix
1. It also set out information seeking
at least one new member from the Committee to replace Councillor
Ingwall-King on the Modern-Day Slavery Working Group.
The Committee considered the request to seek
at least one new member from the Overview and Scrutiny Committee to
replace Councillor Ingwall-King on the Modern-Day Slavery Working
Group who resigned as a West Suffolk Councillor in March 2021. At
the time of the meeting, no members came forward to sit on the
Working Group.
Councillor Diane Hind informed members she had
produced a small report on “anti-idling” on the work
carried out by the Residents Working Group which had been emailed
to the Committee for information. As a
follow-up to this, Councillor Diane Hind agreed to complete a work
programme suggestion form for the Committees consideration at its
September 2021 meeting, focusing on anti-idling, 20 mile and hour
speed limit and improving air quality around our towns. This piece of work was originally raised by
Councillor Lisa Ingwall-King in January 2020.
A member of the Committee raised a question
regarding the street trading and vending
policy, which had previously been scrutinised by the St Edmundsbury
Borough Council’s Overview and Scrutiny Committee over a
course of several months and questioned whether this was now due
for review. Officers explained that the
Council would be looking at the policy in the near future as
reported to all members in March 2021 and agreed to provide a
written response on the proposed time frame for carrying out this
piece of work.
At the conclusion of discussions, the
Committee:
1.
noted the
current status of topics currently scheduled in its rolling work
programme for 2021, attached at Appendix 1;
2. noted
that following the meeting, the Chair would seek a
volunteer to replace Councillor Lisa Ingwall-King on the Modern-Day
Slavery Working Group.
3.
noted Councillor Diane Hind agreed to complete a work programme
suggestion form setting out the scope for an update on Anti-Idling
for the Committee to consider at its meeting on 2 September
2021.
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