Agenda and minutes

Development Control Committee - Wednesday 1 February 2023 10.00 am

Venue: Conference Chamber, West Suffolk House, Western Way, Bury St Edmunds IP33 3YU

Contact: Helen Hardinge: Democratic Services Officer  Email:


No. Item


Apologies for absence


Apologies for absence were received from Councillors Andy Drummond and David Palmer.



Any member who is substituting for another member should so indicate, together with the name of the relevant absent member.


The following substitutions were declared:


Councillor James Lay substituting for Councillor Andy Drummond; and

Councillor Sara Mildmay-White substituting for Councillor David Palmer.


Minutes pdf icon PDF 196 KB

To confirm the minutes of the meeting held on 4 January 2023 (copy attached).


The minutes of the meeting held on 4 January 2022 were confirmed as a correct record, with 12 voting for the motion and with 4 abstentions, and were signed by the Chair.


Declarations of interest

Members are reminded of their responsibility to declare any pecuniary or local non pecuniary interest which they have in any item of business on the agenda, no later than when that item is reached and, when appropriate, to leave the meeting prior to discussion and voting on the item.


Members’ declarations of interest are recorded under the item to which the declaration relates.


Planning Application DC/22/1198/FUL - The Gallops, Old Station Road, Newmarket (Report No: DEV/WS/23/005) pdf icon PDF 168 KB

Report No: DEV/WS/23/005


Planning application - removal of the existing timber windows and doors and replace with upvc windows and composite entrance doors

Additional documents:


Planning application - removal of the existing timber windows and doors and replace with upvc windows and composite entrance doors


This application was referred to the Development Control Committee following consideration by the Delegation Panel, having been referred to the Panel as a result of call-in by the Ward Members (Newmarket East) Councillors Rachel Hood and Robert Nobbs.


Newmarket Town Council had not objected to the proposal. A Member site visit was held prior to the meeting.


Attention was drawn to the supplementary ‘late paper’ that had been issued in respect of the application, following publication of the agenda, and which set out a further condition in respect of details of the proposed windows being submitted to the Planning Authority.


The Committee was advised that Officers were recommending an amendment to that additional condition to include the details of the doors, alongside the windows.


Accordingly, the application was recommended for approval subject to conditions as set out in Paragraph 28 of Report No DEV/WS/23/005 and the late paper, inclusive of the amendment as verbally outlined to the meeting.


Some discussion took place on the windows example included within the presentation to the meeting, as provided by the applicant. Reservations were voiced on the image and Members were therefore reassured by the inclusion of the condition for details of windows and doors to be submitted to the Planning Authority for prior approval.


Councillor Peter Stevens proposed that the application be approved, as per the Officer recommendation, and this was duly seconded by Councillor John Burns.


Upon being put to the vote and with the vote being unanimous, it was resolved that




Planning permission be GRANTED subject to the following conditions:


  1. Time limit

The development hereby permitted shall be commenced no later than 3 years from the date of this permission.

  1. Approved plans

The development hereby permitted shall not be carried out except in complete accordance with the details shown on the approved plans and documents, unless otherwise stated.

  1. Timing of works

All works, including the erection and removal of scaffolding, on the north-west and south-east elevations of the building facing the training grounds, shall not start until after 11am.

4.   Details of windows and doors

No development above slab level shall take place until details of the proposed windows and doors have been submitted to and approved in writing by the Local Planning Authority. The development shall be carried out in accordance with the approved details.