Agenda, decisions and minutes
Venue: Council Chamber, District Offices, College Heath Road, Mildenhall, Bury St Edmunds IP28 7EY
Contact: Sharon Turner: Democratic Services Officer
Email: sharon.turner@westsuffolk.gov.uk
Items
No. |
Item |
75. |
Apologies for Absence
Minutes:
Apologies for absence had been received from
Councillor Robin Millar.
|
76. |
Minutes PDF 145 KB
To confirm the minutes of the meeting held on
6 November 2018 (copy attached).
Minutes:
The minutes of the meeting held on 6 November
2018 were confirmed as a correct record and signed by the
Chairman.
|
77. |
Open Forum
At each Joint Executive (Cabinet) Committee
meeting, up to 15 minutes shall be allocated for questions from and
discussion with, non-Cabinet members.
Members wishing to speak during this session should if possible,
give notice in advance. Who speaks and
for how long will be at the complete discretion of the person
presiding.
Minutes:
No non-Cabinet Members in attendance wished to
speak under this item.
|
78. |
Public Participation
Members of the public who live or work in the
Borough/District are invited to put one question or statement of
not more than three minutes duration relating to items to be
discussed in Part 1 of the agenda only.
If a question is asked and answered within three minutes, the
person who asked the question may ask a supplementary question that
arises from the reply.
A person who wishes to speak must register at
least 15 minutes before the time the meeting is scheduled to
start.
There is an overall time limit of 15 minutes
for public speaking, which may be extended at the Chairman’s
discretion.
Minutes:
There were no questions/statements from
members of the public.
|
79. |
Reports of the Overview and Scrutiny Committees
|
80. |
St Edmundsbury Extraordinary Overview and Scrutiny Committee: 31 October 2018 PDF 83 KB
Report No:
CAB/JT/18/047
Chairman of the Committee: SEBC
Cllr Diane Hind
Lead Officer: Christine
Brain
Minutes:
(Report No:
CAB/JT/18/047)
The Joint Committee received and noted this
report, which informed Members of the following substantive items
discussed by the St Edmundsbury Overview and Scrutiny Committee on
31 October 2018:
(1)
Suffolk County Council Highways Services – Progress
Report
Councillor Diane Hind, Chairman of the
Overview and Scrutiny Committee drew relevant issues to the
attention of the Joint Committee.
|
81. |
St Edmundsbury Overview and Scrutiny Committee: 7 November 2018 PDF 89 KB
Report No: CAB/JT/18/048
Chairman of the Committee: SEBC
Cllr Diane Hind
Lead Officer: Christine
Brain
Minutes:
(Report No:
CAB/JT/18/048)
The Joint Committee received and noted this
report, which informed Members of the following substantive items
discussed by the St Edmundsbury Overview and Scrutiny Committee on
7 November 2018:
(1)
West Suffolk Housing Strategy and West Suffolk Tenancy
Strategy.
(2)
Garden Waste Collection Service Review – Final Report.
(3)
Christmas Fayre Review – Final Report.
(4)
Local Air Quality Management – Vehicle Anti-Idling.
(5)
Annual Portfolio Holder report – Planning and Growth.
(6)
Work Programme.
In relation to Item (1) above, there was a
separate report later on the agenda for consideration by the Joint
Committee. In relation to Items (2) and
(3) above, these had been considered by the Shadow Executive
(Cabinet) on 27 November 2018.
Councillor Diane Hind, Chairman of the
Overview and Scrutiny Committee, drew relevant issues to the
attention of the Joint Committee and specifically wished to record
her thanks and gratitude to both Officers and Cabinet Members who
had attended the Overview and Scrutiny Committee meetings during
the year.
|
82. |
Forest Heath Overview and Scrutiny Committee: 8 November 2018 PDF 134 KB
Report No:
CAB/JT/18/049
Chairman of the Committee: FHDC
Cllr Simon Cole
Lead Officer: Christine
Brain
Minutes:
(Report No:
CAB/JT/18/049)
The Joint Committee received and noted this
report, which informed Members of the following substantive items
discussed by the Forest Heath Overview and Scrutiny Committee on 8
November 2018:
(1)
West Suffolk Housing Strategy and West Suffolk Tenancy
Strategy.
(2)
Garden Waste Collection Service Review – Final Report.
(3)
Christmas Fayre Review – Final Report.
(4)
Universal Credit – Roll out in Forest Heath.
(5)
Annual Portfolio Holder Report – Operations.
(6)
Work Programme.
In relation to Item (1) above, there was a
separate report later on the agenda for consideration by the Joint
Committee. In relation to Items (2) and
(3) above, these had been considered by the Shadow Executive
(Cabinet) on 27 November 2018.
Councillor Simon Cole, Chairman of the
Overview and Scrutiny Committee, drew relevant issues to the
attention of the Joint Committee.
|
83. |
Report of the Forest Heath and St Edmundsbury (Informal Joint) Performance and Audit Scrutiny Committee's: 28 November 2018 PDF 154 KB
Report No:
CAB/JT/18/050
Chairmen of the
Committee’s: FHDC Cllr Louis Busuttil and SEBC Cllr Sarah
Broughton
Lead Officer: Christine
Brain
Minutes:
(Report No:
CAB/JT/18/050)
The Joint Committee received and noted this
report, which informed Members of the following substantive items
discussed by the Forest Heath and St Edmundsbury (Informal Joint)
Performance and Audit Scrutiny Committee’s on 28 November
2018:
(1)
Mid-Year Internal Audit Progress Report 2018-2019.
(2)
2018-2019 Performance Report – Quarter 2.
(3)
West Suffolk Strategic Risk Register Quarterly Monitoring Report
– September 2018.
(4)
Building Control Business Development Plan.
(5)
Work Programme Update.
(6)
Approach to Delivering a Sustainable West Suffolk Budget 2019-2020
and Medium Term Plan.
(7)
Mid-Year Treasury Management Report and Investment Activity (April
– September 2018).
In relation to Item (6) above, this would be
considered by the Shadow Executive (Cabinet) on 5 February
2019.
In relation to Item (7) above, separate
reports for both Forest Heath and St Edmundsbury’s Performance and Audit Scrutiny
Committee’s were included later on this agenda for
consideration by the Joint Committee.
Councillor Sarah Broughton, Chairman of the
SEBC’s Performance and Audit Scrutiny Committee drew relevant
issues to the attention of the Joint Committee.
|
84. |
Recommendations of the St Edmundsbury and Forest Heath Overview and Scrutiny Committees: 7 and 8 November 2018 - West Suffolk Housing Strategy and West Suffolk Tenancy Strategy 2018 - 2023 PDF 147 KB
Report No: CAB/JT/18/051
Portfolio Holders: West Suffolk
Lead for Housing/SEBC Cllr Sara Mildmay-White, SEBC Cllr Susan
Glossop and FHDC Cllr Lance Stanbury
Lead Officers: Julie Baird,
David Collinson, Davina Howes and Simon Phelan
Additional documents:
Decision:
RECOMMENDED TO SEBC AND FHDC COUNCILS: (18 and
19 December 2018)
That the West Suffolk Housing Strategy
2018-2023, attached as Appendix 1 to Report No: CAB/JT/18/051, be
adopted.
and
RESOLVED:
That the West Suffolk Tenancy Strategy
2018-2023, attached as Appendix 2 to Report No: CAB/JT/18/051, be
adopted.
Minutes:
(Report No:
CAB/JT/18/051)
The Joint Committee received this report which
set out the recommendations from the SEBC/FHDC Overview and
Scrutiny Committee’s meetings held on 7 and 8 November 2018
in relation to the following documents:
(a)
West Suffolk Housing Strategy (Appendix 1)
A review of West
Suffolk’s Housing Strategy was due in 2018. By adopting this new Strategy, priorities would be
aligned for housing with the Strategic Framework 2018-2020 and
responding to new legislation and additional duties such as the
Homelessness Reduction Act 2017 and the revised National Planning
Policy Framework 2018.
The formal
consultation took place for a six week period between 9 October and
20 November 2018. This involved an
online survey which was available on the Councils’ website
and which was also directly sent to Members, Parish Councils and a
number of the Councils’ partners.
There were a total of 31 responses to the online consultation and
three responses submitted by letter.
A number of themes
emerged during the consultation, mainly around the following
themes:
-
The need for infrastructure and services to support growth.
-
The need for social and affordable housing in the towns and rural
areas which was appropriate for local needs.
-
Providing accessible properties to meet the needs of vulnerable
groups and those with additional needs.
-
Providing sufficient housing in the right places to ensure that
local people could find suitable employment.
The points raised
during the consultation had been addressed through the robust
Implementation Plan. The action in the
Plan had also been further developed and refined during the
consultation period.
Whilst discussing the
Strategy, it was noted that some of the Forest Heath and St
Edmundsbury figures on page 8 of the Housing Strategy’s
Evidence Base (Appendix B) had been transposed. Therefore, these figures would be corrected
accordingly.
(b)
West Suffolk Tenancy Strategy (Appendix 2)
A review of West
Suffolk’s Tenancy Strategy was due in 2018. The Localism Act 2011 required all local
authorities to produce a Tenancy Strategy that outlined how
councils and Registered Providers (RPs) approached issues which
affected tenants living in their area.
Through this Strategy the Councils’ worked with RPs to
provide good quality housing where successful tenancies could be
sustained. The Strategy was intended to
promote quality and fairness and to offer a guide to RPs who may
manage stock within West Suffolk.
The formal
consultation took place for a six week period between 9 October and
20 November 2018. This involved an
online survey which was available on the Councils’ website
and which was also directly sent to a number of the Councils’
partners. There were a total of 3
responses received (two from RPs and one from a
resident).
There was general
support for the principles set out in the Strategy, with all
respondents agreeing that the maximum affordable rents being
charged should be capped at the local housing allowance
level. Officers were still in the
process of collecting the necessary monitoring data from some of
the RPs who did not respond ...
view the full minutes text for item 84.
|
85. |
Recommendations of the Forest Heath Performance and Audit Scrutiny Committee: 28 November 2018 - Treasury Management Report 2018/2019 Investment Activity (1 April to 30 September 2018) PDF 134 KB
Report No: CAB/JT/18/052
Portfolio Holder: FHDC Cllr
Stephen Edwards
Chairman of the Committee: FHDC
Cllr Louis Busuttil
Lead Officer: Gregory
Stevenson
Decision:
RECOMMENDED TO FHDC COUNCIL: (19 December
2018)
That, subject to the approval of Council, the
Mid-Year Treasury Management Report 2018-2019 and Investment
Activity (1 April to 30 September 2018), being Report No:
PAS/FH/18/040, be approved.
Minutes:
(Report No:
CAB/JT/18/052)
The Joint Committee received this report which
provided information on the Council’s Mid-Year Treasury
Management Report and also summarised the investment activities for
the period to 30 September 2018.
The total amount invested at 1
April 2018 was £16.005m and at 30 September 2018 was
£19.800m. The increase in
balances over the period was due primarily to timing differences in
respect of the collection of local taxes, the payment of precepts
and changes in the profile of the Capital Programme.
The 2018/19 Annual Treasury
Management and Investment Strategy (Report No: PAS/FH/18/009) set
out the Council’s projections for the current financial
year. The budget for investment income
in 2018/19 was £224,000, which was based on a 0.75% target
average rate of return on investments.
As at the end of September
2018, interest actually earned during the first six months of the
financial year amounted to £62,722 (average rate of return of 0.676%) against a
profiled budget for the period of £112,000; a budgetary
deficit of £49,278. The budgetary
deficit was due to lower cash balances as a result of re-phasing of
some income generating projects. These
projects were budgeted to be funded through external borrowing
which would have temporarily boosted the cash balances and
resultant interest. In addition,
investments were made on a shorter term basis for liquidity
resulting in lower yields.
The report also included
assumptions on borrowing for capital projects included within
it. The borrowing was based around
seven specific projects as per their agreed business
cases. The report included a summary of
capital borrowing budget 2018-2019, and a summary of capital
borrowing for quarter two. As at the
end of Quarter Two, there had been no requirement to borrow
externally over and above the £4.0m Barclays
loan. Therefore the only interest
payable for this quarter was the £169,000 relating to
this.
RECOMMENDED TO FHDC COUNCIL: (19 December 2018)
That, subject to the
approval of Council, the Mid-Year Treasury Management Report
2018-2019 and Investment Activity (1 April to 30 September 2018),
being Report No: PAS/FH/18/040, be approved.
|
86. |
Recommendations of the St Edmundsbury Performance and Audit Scrutiny Committee: 28 November 2018 - Treasury Management Report 2018/2019 - Investment Activity (1 April to 30 September 2018) PDF 81 KB
Report No: CAB/JT/18/053
Portfolio Holder: SEBC Cllr Ian
Houlder
Chairman of the Committee: SEBC
Cllr Sarah Broughton
Lead Officer: Gregory
Stevenson
Decision:
RECOMMENDED TO SEBC COUNCIL: (18 December
2018)
That, subject to the approval of Council, the
Mid-Year Treasury Management Report 2018-2019 and Investment
Activity (1 April to 30 September 2018), being Report No:
TMS/SE/18/004, be approved.
Minutes:
(Report No:
CAB/JT/18/053)
The Joint Committee received this report which
provided information on the Council’s Mid-Year Treasury
Management Report and also summarised the investment activities for
the period to 30 September 2018.
The total amount invested at 1
April 2018 was £36.35m and at 30 September 2018 was
£44.95m. The increase in balances
over the period was due primarily to timing differences in respect
of the collection of local taxes, the payment of precepts and
changes in the profile of the Capital Programme.
The 2018/19 Annual Treasury
Management and Investment Strategy Statements (Report No:
COU/SE/18/002 approved 20 February 2018) set out the
Council’s projections for the current financial
year. The budget for investment income
in 2018/19 was £308,000 which was based on a 0.70% target
average rate of return on investments.
As at the end of September
2018, interest actually earned during the first six months of the
financial year amounted to £155,169 (average rate of return
of 0.688%) against a profiled budget for the period of
£154,000 (average rate of return of 0.70%); a budgetary
surplus of £1,169.
The report also included
assumptions on borrowing for capital projects included within
it. The borrowing was based around four
specific projects as per their agreed business cases. The report included a summary of capital borrowing
budget 2018-2019 and a summary of capital borrowing for Quarter Two
– all of which was currently internally borrowed from the
Council’s overall cash balances.
As at the end of Quarter Two, there had been no requirement to
borrow externally, therefore there was no interest payable in this
particular quarter.
RECOMMENDED TO SEBC COUNCIL: (18 December 2018)
That, subject to the
approval of Council, the Mid-Year Treasury Management Report
2018-2019 and Investment Activity (1 April to 30 September 2018),
being Report No: TMS/SE/18/004, be approved.
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87. |
West Suffolk Local Development Scheme (LDS) December 2018: Adoption PDF 140 KB
Report No: CAB/JT/18/054
Portfolio Holders: FHDC Cllr
Lance Stanbury and SEBC Cllr Susan Glossop
Lead Officers: Marie Smith and
Ann-Marie Howell
Additional documents:
Decision:
RECOMMENDED TO SEBC AND FHDC COUNCILS: (18 and
19 December 2018)
That the West Suffolk Local Development Scheme
(LDS), as set out in Working Paper 1 to Report No: CAB/JT/18/054,
be adopted.
Minutes:
(Report No:
CAB/JT/18/054)
The Joint Committee received this report which
requested the adoption of a revised Local Development Scheme (LDS)
(as set out in Working Paper 1) as a timetable for the preparation
of the West Suffolk Local Plan.
A review of the existing Forest Heath and St
Edmundsbury Local Plans was now required to meet the
Councils’ ambitions and to safeguard communities from
speculative unsustainable growth/development in the wrong locations
and without the necessary strategic infrastructure. The Local Plan would provide a positive, flexible
and deliverable planning policy framework for West Suffolk.
Before starting work on the West Suffolk Local
Plan, the Councils’ had reviewed and updated the LDS, which
set out what Development Plan documents were to be produced, their
subject matter and broad timetable for their preparation including
consultation, examination and adoption of the Plan in May 2023.
RECOMMENDED TO SEBC AND FHDC COUNCILS:
(18 and 19 December
2018)
That the West Suffolk
Local Development Scheme (LDS), as set out in Working Paper 1 to
Report No: CAB/JT/18/054, be adopted.
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88. |
West Suffolk Statement of Community Involvement (SCI) December 2018: Adoption PDF 135 KB
Report No: CAB/JT/18/055
Portfolio Holders: FHDC Cllr
Lance Stanbury and SEBC Cllr Susan Glossop
Lead Officers: Marie Smith and
Boyd Nicholas
Additional documents:
Decision:
RECOMMENDED TO SEBC AND FHDC COUNCILS: (18 and
19 December 2018)
That the West Suffolk Statement of Community
Involvement (SCI), as set out in Working Paper 1 to Report No:
CAB/JT/18/055, be adopted.
Minutes:
(Report No:
CAB/JT/18/055)
The Joint Committee received this report which
requested the adoption of a revised Statement of Community
Involvement (SCI) (as set out in Working Paper 1) as a framework
for involving the community in planning policy and development
management processes in West Suffolk.
A review of the existing FHDC and SEBC Local
Plan was now required to meet the Councils’ ambitions and to
safeguard communities from speculative unsustainable
growth/development in the wrong locations and without the necessary
strategic infrastructure. The Local
Plan would provide a positive, flexible and deliverable planning
policy framework for West Suffolk.
Before starting work on the West Suffolk Local
Plan, the Councils’ had reviewed and updated the SCI which
explained how they would engage local communities and other
interested parties in producing their Local Plan and determining
planning applications. The SCI had also
been updated as a result of a number of legislative changes through
the Neighbourhood Planning Act 2017 and the National Planning
Policy Framework (NPPF) 2018.
RECOMMENDED TO SEBC AND FHDC COUNCILS:
(18 and 19 December
2018)
That the West Suffolk
Statement of Community Involvement (SCI), as set out in Working
Paper 1 to Report No: CAB/JT/18/055, be adopted.
|
89. |
Exemption to Contract Procedure Rules: Sub Compact Street and Precinct Sweeper
Portfolio Holders:
FHDC Cllr David Bowman and SEBC Cllr Peter Stevens
Lead Officer: Mark
Walsh
Summary and Reason
for Recommendation:
Purchase of Citymaster 2200 Ex-Demonstrator Street
and Precinct Sweeper
Section 4.3 of the
West Suffolk Contract Procedure Rules state that: Between
£50,001 and the EU Threshold any exemption must be approved
by the Officer and the relevant Assistant Director in consultation
with the Assistant Director for Resources and Performance. The
Officer must produce evidence to support the request for any
exemption and the relevant Assistant Director shall prepare a
report for the next Cabinet to support the action taken, hence this
agenda item.
The exemption, which
was exercised on 1st November 2018, the reason for it
(together with supporting evidence) has been be forwarded to the
Assistant Director for Resources and Performance for
approval.
West Suffolk Councils operate a
Scarab Minor sweeper, which is due for renewal from the 2018-19
vehicle replacement fund. It is in need of immediate replacement
and becoming increasingly uneconomical to repair. The value held in
reserve for replacing this vehicle is £80,000. We are being
offered, from Hako Sweepers, an Ex Demonstrator 2017 Registered
Sweeper for £65,000 and delivery to us within 2 weeks. The
new price for the model offered is £80,000.
This will be our fourth Hako on
fleet and our second ex-demo. The Sweeper meets the operational and
technical requirements of the street cleansing service. The product
customer support is good and our in-house vehicle workshops team
are familiar with maintaining the product.
The purchase of the
Ex-demonstrator vehicle represents a saving equivalent to 15k and
quick availability through a very short lead time. The opportunity represents good value for the
authority and likely reduced costs compared to a standard
procurement.
The total value of
the exemption is £65,000 and was made under the following
exemption criteria, as stated in Section 4.5 of the Contract
Procedure Rules:
Exemption category
|
|
The goods or services are
supplied at a fixed price.
|
1 year old Ex-Demo Sweeper
offered by Hako for £65,000.
(full price for new equivalent
£80,000)
|
Unforeseen works where delay
will adversely impact on the service delivery for the
Council(s).
|
Sweeper is due for replacement
this financial year 2018/19. Required urgently to replace defective
Sweeper, which is affecting Service Delivery.
|
Recommendation:
The Joint Executive
(Cabinet) Committee is requested to NOTE this exemption to
the West Suffolk Contract Procedure Rules, as contained in
FHDC’s and SEBC’s Constitutions.
Minutes:
Purchase of
Citymaster 2200 Ex-Demonstrator Street
and Precinct Sweeper
The Joint Committee
received and noted this exemption to Section 4.3 of the West
Suffolk Contract Procedure Rules which stated that: Between £50,001 and the EU Threshold any exemption must be
approved by the Officer and the relevant Assistant Director in
consultation with the Assistant Director for Resources and
Performance. The Officer must produce evidence to support the
request for any exemption and the relevant Assistant Director shall
prepare a report for the next Cabinet to support the action
taken. This exemption, which was
exercised on 1 November 2018 and the reason for it (together with
supporting evidence) had been be forwarded to the Assistant
Director (Resources and Performance) for approval.
It was explained that the West
Suffolk Councils operated a Scarab Minor sweeper, which was due for
renewal from the 2018/19 vehicle replacement fund. It was in need
of immediate replacement and becoming increasingly uneconomical to
repair. The value held in reserve for replacing this vehicle was
£80,000. Hako Sweepers were offering an ex-demonstrator 2017
Registered Sweeper for £65,000 and delivery within two weeks.
The new price for the model offered was £80,000.
This would be the fourth
Hako on fleet and the second ex-demo.
The Sweeper met the operational and technical requirements of the
street cleansing service. The product customer support was good and
our in-house vehicle workshops team were familiar with maintaining
the product.
The purchase of the
ex-demonstrator vehicle represented a saving equivalent to
£15,000 and quick availability through a very short lead
time. The opportunity represented good
value for the authority and likely reduced costs compared to a
standard procurement.
The total value of
the exemption was £65,000 and was made under the following
exemption criteria, as stated in Section 4.5 of the Contract
Procedure Rules within the FHDC and SEBC Constitutions:
Exemption category
|
|
The goods or services are
supplied at a fixed price.
|
1 year old Ex-Demo Sweeper
offered by Hako for
£65,000.
(full price for new equivalent
£80,000)
|
Unforeseen works where delay
will adversely impact on the service delivery for the
Council(s).
|
Sweeper was due for replacement
this financial year 2018/19. Required urgently to replace defective
Sweeper, which was affecting Service Delivery.
|
|
90. |
Forest Heath and St Edmundsbury Joint Executive (Cabinet) Committee Decisions Plan: 1 December 2018 to 31 March 2019 PDF 160 KB
To consider the most recently published
version of the Forest Heath and St Edmundsbury Joint Executive
(Cabinet) Committee Decisions Plan.
Report No:
CAB/JT/18/056
Portfolio Holder: FHDC Cllr
James Waters and SEBC Cllr John Griffiths
Lead Officer: Ian
Gallin
Minutes:
(Report No:
CAB/JT/18/056)
The Joint Committee received this report,
which was the Forest Heath District Council’s and the St
Edmundsbury Borough Council’s Joint Executive (Cabinet)
Committee Decisions Plan covering the period 1 December 2018 to 31
March 2019.
Members took the opportunity to review the
intended forthcoming decisions within the Plan. However, no further information or amendments were
required on this occasion.
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91. |
Forest Heath and St Edmundsbury Revenues Collection Performance and Write-Offs PDF 158 KB
Report No: CAB/JT/18/057
Portfolio Holders: FHDC Cllr
Stephen Edwards and SEBC Cllr Ian Houlder
Lead Officer: Gregory
Stevenson
Decision:
RESOLVED:
That the write-off of the amounts detailed in
the exempt Appendices to Report No: CAB/JT/18/057, be approved as
follows:
1.
Exempt Appendix 1: FHDC Council Tax totalling £48,553.67.
2.
Exempt Appendix 2: FHDC Business Rates totalling
£2,551.59.
3.
Exempt Appendix 3: FHDC Housing Benefit Overpayment totalling
£4,562.16.
Minutes:
(Report No:
CAB/JT/18/057)
The Joint Committee received this report which
provided the collection data in respect of Council Tax and National
Non-Domestic Rates (NNDR) for both Forest Heath District Council
(FHDC) and St Edmundsbury Borough Council (SEBC) and sought
approval for the write-off of the amounts contained in the Exempt
Appendices to this report.
Councillor Stephen Edwards, FHDC Portfolio
Holder for Resources and Performance, drew relevant issues to the
attention of the Joint Committee, including the current performance
of each authority, as set out in Section 3 of the report.
Some Members of the Joint Committee expressed
their concerns with regard to the length of some of the outstanding
debt being requested for write-off. The
Director explained, in general terms, the often complex nature of
the cases, but did acknowledge that further work would be
undertaken by Officers to see if, in the future, it would be
possible to write-off debts earlier within the process.
RESOLVED:
That the write-off of
the amounts detailed in the exempt Appendices to Report No:
CAB/JT/18/057, be approved as follows:
1.
Exempt Appendix 1: FHDC Council Tax totalling £48,553.67.
2.
Exempt Appendix 2: FHDC Business Rates totalling
£2,551.59.
3.
Exempt Appendix 3: FHDC Housing Benefit Overpayment totalling
£4,562.16.
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92. |
Exclusion of Public and Press
To consider whether the press and public
should be excluded during the consideration of the following items
because it is likely, in view of the nature of the business to be
transacted or the nature of the proceedings, that if members of the
public were present during the items, there would be disclosure to
them of exempt categories of information as prescribed in Part 1 of
Schedule 12A of the Local Government Act 1972, and indicated
against each item and, in all circumstances of the case, the public
interest in maintaining the exemption outweighs the public interest
in disclosing the information.
Minutes:
As Report No: CAB/JT/18/058 needed to be
considered by the Joint Committee in private session, it was
proposed, seconded and
RESOLVED:
That press and public
be excluded during the consideration of the following items because
it is likely, in view of the nature of the business to be
transacted or the nature of the proceedings, that if members of the
public were present during the items, there would be disclosure to
them of exempt categories of information as prescribed in Part 1 of
Schedule 12A of the Local Government Act 1972, and indicated
against each item and, in all circumstances of the case, the public
interest in maintaining the exemption outweighs the public interest
in disclosing the information.
|
93. |
Exempt Appendices: Forest Heath and St Edmundsbury Revenues Collection Performance and Write-Offs (paras 1 and 2)
Exempt Appendices 1, 2 and 3 to Report No:
CAB/JT/18/057
Portfolio Holders: FHDC Cllr
Stephen Edwards and SEBC Cllr Ian Houlder
Lead Officer: Gregory
Stevenson
Minutes:
(Exempt Appendices
to Report No: CAB/JT/18/057)
The Joint Committee considered the Exempt
Appendices to this report. However, no
reference was made to specific detail and, therefore, this item was
not held in private session.
|
94. |
Investing in our Commercial Asset Portfolio (para 3)
Report No: CAB/JT/18/058
Portfolio Holder: Cllr SEBC
John Griffiths
Lead Officer: Ian
Gallin
Additional documents:
Decision:
RECOMMENDED TO SEBC COUNCIL: (18 December
2018)
This exempt decision is not subject to call-in
as it has been recommended to Council for a final decision.
(This decision and
associated papers will be available in the public domain in due
course)
Minutes:
(Report No:
CAB/JT/18/058)
The Joint Committee received this report which
advised of the opportunity to acquire a commercial property
investment in Haverhill, using the Investing in Growth
Fund. It was considered that this
acquisition could assist in delivering both strategic place shaping
and investment opportunities for the SEBC Council, helping to
deliver on the Masterplan through re-development of the site.
RECOMMENDED TO SEBC COUNCIL: (18 December 2018)
That:-
1. The proposal to
purchase the property for the sum, as set out within Report No:
CAB/JT/18/058, (excluding VAT, fees and Stamp Duty Land Tax) funded
from the Investing in Growth Agenda Fund, be approved.
2. The required capital
budget be established, as set out in Report No: CAB/JT/18/058, to
be made available to facilitate the purchase, including fees and
Stamp Duty Land Tax, to be funded from the Investing in our Growth
Agenda Fund.
3. The
‘Options’ due diligence costs be funded, as set out in
Report No: CAB/JT/18/058 and the holding costs associated with the
purchase at Recommendation 1. above, and as detailed in paragraph
3.7 of Report No: CAB/JT/18/058, from the Strategic Priorities and
Medium Term Financial Strategy Reserve.
4. A further report,
detailing options for the site to be submitted.
5. Should the purchase
be made, the Council’s Section 151 Officer to make the
necessary changes to the Council’s prudential indicators as a
result of Recommendation 2. above.
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