Agenda

Council - Tuesday 23 February 2021 6.30 pm

Venue: Virtual meeting only - facilitated by Microsoft TeamsLive meeting platform

Contact: Claire Skoyles: Democratic Services Officer  Email: claire.skoyles@westsuffolk.gov.uk

Note: The link to view the live stream of the meeting is shown in 'Media' below together with a supporting guidance document // Public speakers are directed to the procedure rules for registering to speak under Agenda Item 6 

Media

Items
No. Item

West Suffolk Council logoPublic information

 

 

Venue

Virtual meeting only to be facilitated by Microsoft Teamslive

Contact information

Telephone: 01284 757176

Email: democratic.services@westsuffolk.gov.uk

Website: www.westsuffolk.gov.uk

 

Access to agenda and reports before the meeting

The agenda and reports will be available to view at least five clear days before the meeting on our website.

 

On this occasion, a link to the meeting livestream broadcast, and guidance on how members of the public can access the meeting broadcast will be made available on the Council’s website when the agenda is published.

 

Attendance at meetings

The Council actively welcomes members of the public and the press to attend its meetings and holds as many of its meetings as possible in public.

 

The meeting will be held virtually.  You can view the livestream of the meeting via the link provided on the webpage where the agenda and papers are published. Please note that a virtual meeting is not invalid by virtue of members of the public being unable to attend or participate in meetings that are held virtually.

Public participation

Members of the public who live or work in the district are welcome to speak and may ask one question or make a statement of not more than three minutes duration relating to items to be discussed in Part 1 of the agenda only.

 

If a question is asked and answered within three minutes, the person who asked the question may ask a supplementary question that arises from the reply. As the meeting is taking place virtually, a person who wishes to speak must register by 9am the last working day before the day of the meeting. This can be done by sending the request to democratic.services@westsuffolk.gov.uk or telephoning 07776 254986, 07595 428481 or 01638 719237. See Agenda Item 6 for further details on how to participate.

 

If a member of the public cannot attend the meeting remotely, they may submit a written question or statement to Democratic Services by midday at the very latest on the day of the meeting and this will be read out on their behalf during the meeting. There is an overall time limit of 15 minutes for public speaking, which may be extended at the Chair’s discretion

 

Accessibility

If you have any difficulties in accessing the meeting, the agenda and accompanying reports, including for reasons of a disability or a protected characteristic, please contact Democratic Services at the earliest opportunity using the contact details provided above in order that we may assist you.

 

Recording of meetings

The Council may record this meeting and permits members of the public and media to record or broadcast it as well (when the media and public are not lawfully excluded).

 

Any member of the public who attends a meeting and objects to being filmed should advise the Committee Administrator who will instruct that they are not included in the filming.

 

Personal information

Any personal information processed by West Suffolk Council arising from a request to speak at a public meeting under the Localism Act 2011, will be protected in accordance with the Data Protection Act 2018.  For more information on how we do this and your rights in regards to your personal information and how to access it, visit our website: https://www.westsuffolk.gov.uk/Council/Data_and_information/howweuseinformation.cfm or call Customer Services: 01284 763233 and ask to speak to the Information Governance Officer.

 

 

Agenda

 

Procedural matters

Pages

1.

Minutes pdf icon PDF 203 KB

To confirm the minutes of the meeting held on 15 December 2020 (copy attached).

 

2.

Chair's announcements pdf icon PDF 61 KB

To receive announcements (if any) from the Chair.

 

A list of civic events/engagements attended by the Chair and Vice-Chair since the last ordinary meeting of Council held on 15 December 2020 are attached.

3.

Apologies for absence

To receive announcements (if any) from the officer advising the Chair (including apologies for absence).

 

4.

Declarations of interests

Members are reminded of their responsibility to declare any pecuniary or local non pecuniary interest which they have in any item of business on the agenda no later than when that item is reached and, when appropriate, to leave the meeting prior to discussion and voting on the item.

Part 1 – public

 

5.

Leader's statement (paper number: COU/WS/21/001) pdf icon PDF 237 KB

Paper number: COU/WS/21/001

 

Council Procedure Rules 8.1 to 8.3. The Leader will submit a report (the Leader’s Statement) summarising important developments and activities since the preceding meeting of the council.

 

Members may ask the Leader questions on the content of both his introductory remarks and the written statement itself.

 

A total of 30 minutes will be allowed for questions and responses. There will be a limit of five minutes for each question to be asked and answered. A supplementary question arising from the reply may be asked so long as the five minute limit is not exceeded.

6.

Public participation

Council Procedure Rules Section 6. Members of the public who live or work in the district may put questions about the work of the council or make statements on items on the agenda to members of the Cabinet or any committee.

 

(Note: The maximum time to be set aside for this item is 30 minutes, but if all questions/statements are dealt with sooner, or if there are no questions/statements, the Council will proceed to the next business.)

 

Each person may ask one question or make one statement only. A total of five minutes will be allowed for the question to be put and answered or the statement made. If a question is raised, one supplementary question will be allowed provided that it arises directly from the reply and the overall time limit of five minutes is not exceeded.

 

If a statement is made, then the Chair may allow the Leader of the Council, or other member to whom they refer the matter, a right of reply.

 

As the meeting is taking place virtually, a person who wishes to speak must register by 9am on Monday 22 February 2021 to ensure that there is time to brief them on how they can speak at the meeting. This can be done by sending the request to democratic.services@westsuffolk.gov.uk or telephoning one of the numbers provided on the Public Information Sheet at the start of this agenda. Members of the public will either be set up as a ‘Guest Speaker’ or provided with a telephone number they can call when prompted to do so during the meeting to enable them to participate. If a member of the public cannot attend the meeting remotely, they may submit a written question or statement to Democratic Services by midday at the very latest on the day of the meeting and this will be read out on their behalf during the meeting.

7.

Referrals report of recommendations from Cabinet (Report number: COU/WS/21/002 pdf icon PDF 135 KB

Report number: COU/WS/21/002

 

A.      Referrals from Cabinet: 9 February 2021

 

1.       Delivering a Sustainable Medium-Term Budget

 

          Portfolio holder: Councillor Sarah Broughton

 

(The recommendations emanating from this item have been incorporated into the main budget setting report due to be considered later on this Council agenda at Agenda Item 8. No decision is therefore required at this stage.)

 

2.       Financial Resilience Report: December 2020

 

          Portfolio holder: Councillor Sarah Broughton

 

3.       Financial Resilience - Strategy Statement 2021 to 2022 and Treasury Management Code of Practice

 

          Portfolio holder: Councillor Sarah Broughton

 

4.       Budget and Council Tax Setting 2021 to 2022 and Medium Term Financial Strategy 2021 to 2025

 

          Portfolio holder: Councillor Sarah Broughton

 

(The recommendations emanating from this item have been incorporated into the main budget setting report due to be considered later on this Council agenda at Agenda Item 8. No decision is therefore required at this stage.)

8.

Budget and Council Tax Setting 2021 to 2022 and Medium Term Financial Strategy 2021 to 2025 (Report number: COU/WS/21/003) pdf icon PDF 288 KB

Report number: COU/WS/21/003

Additional documents:

9.

West Suffolk Planning Code of Practice (Report number: COU/WS/21/004) pdf icon PDF 115 KB

Report number: COU/WS/21/004

Additional documents:

10.

Calendar of Meetings 2021 to 2022 (Report number: COU/WS/21/005) pdf icon PDF 117 KB

Report number: COU/WS/21/005

Additional documents:

11.

Any other urgent business

To consider any business, which by reason of special circumstances, should in the opinion of the Chair be considered at the meeting as a matter of urgency.

Part 2 – exempt

 

None