Agenda and decisions

Cabinet - Tuesday 7 December 2021 6.00 pm

Venue: Conference Chamber, West Suffolk House, Western Way, Bury St Edmunds IP33 3YU

Contact: Claire Skoyles: Democratic Services Officer  Email: claire.skoyles@westsuffolk.gov.uk

Items
No. Item

1.

Apologies for absence

2.

Minutes pdf icon PDF 217 KB

To confirm the minutes of the meeting held on 9 November 2021 (copy attached).

3.

Declarations of interest

Members are reminded of their responsibility to declare any pecuniary or local non pecuniary interest which they have in any item of business on the agenda, no later than when that item is reached and, when appropriate, to leave the meeting prior to discussion and voting on the item.

4.

Open forum

At each Cabinet meeting, up to 15 minutes shall be allocated for questions or statements from and discussion with, non-Cabinet members. Members wishing to speak during this session are encouraged to give notice in advance. Who speaks and for how long will be at the complete discretion of the person presiding.

5.

Public participation

Members of the public who live or work in the district are invited to put one question or statement of not more than three minutes duration relating to items to be discussed in Part 1 of the agenda only. If a question is asked and answered within three minutes, the person who asked the question may ask a supplementary question that arises from the reply.

 

A person who wishes to speak must register at least 15 minutes before the time the meeting is scheduled to start. This can be done online by sending the request to democratic.services@westsuffolk.gov.uk or telephoning 01284 757176 or in person by telling the Committee Administrator present at the meeting. Due to applying coronavirus health and safety measures, precautions taken will apply to members of the public in attendance and registered to speak, and therefore, would urge anyone who wishes to register to speak to notify Democratic Services by 9am on the day of the meeting so that advice can be given on the arrangements in place.

 

There is an overall time limit of 15 minutes for public speaking, which may be extended at the Chair’s discretion.

6.

Report of the Overview and Scrutiny Committee: 11 November 2021 pdf icon PDF 153 KB

Report number:     CAB/WS/21/053

Chair of the Committee: Councillor Ian Shipp

Lead officer: Christine Brain

7.

Report of the Performance and Audit Scrutiny Committee: 18 November 2021 pdf icon PDF 174 KB

Report number:     CAB/WS/21/054

Chair of the Committee: Councillor Ian Houlder

Portfolio holder: Councillor Sarah Broughton

Lead officer: Christine Brain

8.

Recommendation of the Performance and Audit Scrutiny Committee: 18 November 2021 - Arrangements for Appointment of External Auditors pdf icon PDF 133 KB

Report number:     CAB/WS/21/055

Portfolio holder: Councillor Sarah Broughton

Chair of the Committee: Councillor Ian Houlder

Lead officer: Rachael Mann

Decision:

Recommended to Council:

(14 December 2021)

 

That it be agreed to continue to ‘opt-in’ to the sector led body (Public Sector Audit Appointments Limited (PSAA)) for the independent appointment of the Council’s external auditor, beginning with responsibilities for the financial year 2023 to 2024.

9.

Recommendations of the Performance and Audit Scrutiny Committee: 18 November 2021 - Delivering a Sustainable Medium-Term Budget pdf icon PDF 186 KB

Report number:     CAB/WS/21/056

Portfolio holder: Councillor Sarah Broughton

Chair of the Committee: Councillor Ian Houlder

Lead officer: Rachael Mann

Decision:

Recommended to Council:

(14 December 2021)

 

That the proposals as detailed in Section 2 and Table 1 at paragraph 3.6 of Report number: PAS/WS/21/024, be included in the medium-term financial plans to 2026.

 

10.

Recommendations of the Performance and Audit Scrutiny Committee: 18 November 2021 - Treasury Management Report (September 2021) pdf icon PDF 130 KB

Report number:     CAB/WS/21/057

Portfolio holder: Councillor Sarah Broughton

Chair of the Committee: Councillor Ian Houlder

Lead officer: Rachael Mann

Decision:

Recommended to Council:

(14 December 2021)

 

That the Treasury Management Report (September 2021), as contained in Report number: FRS/WS/21/005, be approved.

 

Resolved:

 

That the externalisation of our underlying need to borrow in order to manage the Council’s interest rate risk exposure, be agreed.

11.

West Suffolk Local Council Tax Reduction Scheme (LCTRS): 2022 to 2023 pdf icon PDF 192 KB

Report number:     CAB/WS/21/058

Portfolio holder: Councillor Sarah Broughton

Lead officer: Rachael Mann

Additional documents:

Decision:

Recommended to Council:

(14 December 2021)

 

That:

1.       the Local Council Tax Reduction (LCTRS) Scheme for 2022 to 2023, as outlined in Report number: CAB/WS/21/058, be reviewed.

 

2.       The changes to the scheme outlined in section 2 of Report number: CAB/WS/21/058, and as detailed in Appendix C, be agreed.

 

12.

Housing Priorities: Progress Update pdf icon PDF 159 KB

Report number:     CAB/WS/21/059

Portfolio holders:   Councillor Sara Mildmay-White

                             Councillor Andy Drummond

                             Councillor Susan Glossop

                             Councillor David Roach

Lead officers:        Julie Baird

                             Jen Eves

                             Davina Howes

Additional documents:

Decision:

Resolved:

 

That:

1.       an addendum to the Housing Strategy 2018-2023, as set out in Appendix A of Report number: CAB/WS/21/059, be approved.

 

2.       The life of the Housing Strategy be extended to 2024, be approved.

 

3.       The revised Housing Strategy Implementation Plan, as set out in Appendix B of Report number: CAB/WS/21/059, be approved.

 

4.       Progress against the Housing Delivery Action Plan (Appendix C), be noted.

 

5.       Progress against the Homelessness Reduction and Rough Sleeping Strategy Delivery Plan (Appendix D), be noted.

13.

Decisions Plan: 1 December 2021 to 31 May 2022 pdf icon PDF 382 KB

To consider the most recently published version of the Cabinet’s Decisions Plan

 

Report number:     CAB/WS/21/060

Portfolio holder: Councillor John Griffiths

Lead officer: Ian Gallin

14.

Revenues Collection Performance and Write Offs pdf icon PDF 136 KB

Report number:     CAB/WS/21/061

Portfolio holder: Councillor Sarah Broughton

Lead officer: Rachael Mann

Decision:

Resolved:

 

That the write-off of the amounts detailed in the Exempt Appendices to Report number: CAB/WS/21/061, be approved, as follows:

 

Exempt Appendix 1: Council Tax totalling £5,918.07

Exempt Appendix 2: Business Rates totalling £37,868.71

Exempt Appendix 3: Housing Benefit Overpayment totalling £25,257.78

15.

Barley Homes: Business Plan 2021 pdf icon PDF 161 KB

Report number:     CAB/WS/21/062

Portfolio holder: Councillor Sara Mildmay-White

Lead officer: Julie Baird

 

Additional documents:

Decision:

Resolved:

 

That:

1.       the progress update for Barley Homes and steps outlined in Report number: CAB/WS/21/062, to secure its medium term pipeline of sites, be noted.

 

2.       The Barley Homes Business Plan 2021, attached as Exempt Appendix A to Report number: CAB/WS/21/062, be approved.

16.

Exclusion of press and public

To consider whether the press and public should be excluded during the consideration of the following items because it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the items, there would be disclosure to them of exempt categories of information as prescribed in Part 1 of Schedule 12A of the Local Government Act 1972, and indicated against each item and, in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

17.

Exempt Appendix A: Barley Homes: Business Plan 2021 (paragraph 3)

Exempt Appendix A to Report number: CAB/WS/21/062

Portfolio holder: Councillor Sara Mildmay-White

Lead officer: Julie Baird

 

(This exempt appendix is to be considered in private under paragraph 3 of Schedule 12A of the Local Government Act 1972, as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information))

18.

Exempt Appendices: Revenues Collection Performance and Write Offs (paragraphs 1 and 2)

Exempt Appendices 1, 2 and 3 to Report number: CAB/WS/21/061

Portfolio holder: Councillor Sarah Broughton

Lead officer: Rachael Mann

 

(These exempt appendices are to be considered in private under paragraphs 1 and 2 of Schedule 12A of the Local Government Act 1972, as they contain information relating to an individual and information which is likely to reveal the identity of an individual)