Agenda

Annual Council, Council - Wednesday 19 May 2021 11.00 am

Venue: Conference Chamber, West Suffolk House, Western Way, Bury St Edmunds, IP33 3YU

Contact: Claire Skoyles: Democratic Services Officer  Email: claire.skoyles@westsuffolk.gov.uk

Note: In order to access the meeting virtually via a livestream broadcast, please click on the link below, which will automatically take you to the Vimeo Livestream. 

Media

Items
No. Item

West Suffolk Council logoPublic information

 

 

Venue

Conference Chamber

West Suffolk House

Western Way

Bury St Edmunds

Suffolk IP33 3YU

Contact information

Telephone: 01284 757176

Email: democratic.services@westsuffolk.gov.uk

Website: www.westsuffolk.gov.uk

 

Access to agenda and reports before the meeting

The agenda and reports will be available to view at least five clear days before the meeting on our website.

 

 

Attendance at meetings

This meeting is being held in person in order to comply with the Local Government Act 1972. In order to comply with coronavirus regulations and guidance, attendance at this meeting is being necessarily restricted to only those that are necessary to attend, being a quorum of 16 Councillors. Ordinarily, West Suffolk Council encourages members of the public to attend its meetings but on this occasion, we would encourage the public to watch the livestream of the non-decision making Annual Council meeting on 18 May 2021 and the livestream of this meeting instead wherever they can. If you do believe it is necessary for you to be in attendance at the meeting please let the Democratic Services team know as above and they will endeavour to accommodate you and advise you of the necessary health and safety precautions.

Accessibility

If you have any difficulties in accessing the meeting, the agenda and accompanying reports, including for reasons of a disability or a protected characteristic, please contact Democratic Services at the earliest opportunity using the contact details provided above in order that we may assist you.

 

Recording of meetings

The Council may record this meeting and permits members of the public and media to record or broadcast it as well (when the media and public are not lawfully excluded).

 

Any member of the public who attends a meeting and objects to being filmed should advise the Committee Administrator who will instruct that they are not included in the filming.

 

 

 

 

 

 

 

Personal information

Any personal information processed by West Suffolk Council arising from a request to speak at a public meeting under the Localism Act 2011, will be protected in accordance with the Data Protection Act 2018.  For more information on how we do this and your rights in regards to your personal information and how to access it, visit our website: https://www.westsuffolk.gov.uk/Council/Data_and_information/howweuseinformation.cfm or call Customer Services: 01284 763233 and ask to speak to the Information Governance Officer.

 

 

Agenda

 

Procedural matters

Part 1 – public

 

Pages

1.

Election of Chair of the Council for 2021 to 2022

The outgoing Chair (or Monitoring Officer in the absence of the outgoing Chair) will call for nominations for the election of the Chair for the ensuing year.

 

Taking into account the nominations received during the non-decision making virtual meeting of Annual Council held on 18 May 2021, a vote will be taken on the election of the Chair.

 

The Chair will sign their Declaration of Acceptance of Office, in the presence of the Monitoring Officer.

2.

Chair's announcements

To receive announcements from the Chair, which will briefly include acknowledging their forthcoming year in office, as presented during the non-decision making virtual meeting of Annual Council held on 18 May 2021.

3.

Apologies for absence

To receive apologies for absence and announcements from the officer advising the Chair. This will include reiterating, for health and safety purposes, the reasons for other members of the Council being unable to be present.

 

4.

Formal decision making on 'minded to' decisions

Taking into account the ‘minded to’ decisions made during the non-decision making virtual meeting of Annual Council held on 18 May 2021, to be advised at the meeting by the Monitoring Officer, the Council is required to formally resolve the following matters:

 

1.       Election of Vice Chair of the Council for 2021 to 2022

2.       Note the appointment of Cabinet members

3.       Review of political balance and appointment to politically balanced bodies 2021 to 2022 (Report number: AGM/WS/21/001 attached to the agenda for 18 May 2021)

4.       Appointment of Chair and Vice Chairs to the:

a.       Overview and Scrutiny Committee

b.       Performance and Audit Scrutiny Committee

5.       Review and representation on outside bodies 2021 to 2022

(Report number: AGM/WS/21/002 attached to the agenda for 18 May 2021)

 

At the conclusion of this item, the Vice Chair will sign their Declaration of Acceptance of Office, in the presence of the Monitoring Officer.

 

 

Part 2 – exempt

 

None