Agenda and decisions

Cabinet - Tuesday 6 February 2024 6.00 pm

Venue: Conference Room, MIldenhall Hub, Sheldrick Way, Mildenhall, IP28 7JX

Contact: Sharon Turner: Democratic Services Officer  Email: democratic.services@westsuffolk.gov.uk

Media

Items
No. Item

1.

Apologies for absence

2.

Minutes pdf icon PDF 144 KB

To confirm the minutes of the meeting held on 5 December 2023 (copy attached).

3.

Declarations of interest

Members are reminded of their responsibility to declare any disclosable pecuniary interest, other registerable or non-registrable interest which they have in any item of business on the agenda, no later than when that item is reached and, when appropriate, to leave the meeting prior to discussion and voting on the item.

4.

Open forum

At each Cabinet meeting, up to 15 minutes shall be allocated for questions or statements from and discussion with, non-Cabinet members. Members wishing to speak during this session are encouraged to give notice in advance. Who speaks and for how long will be at the complete discretion of the person presiding.

5.

Public participation

Members of the public who live or work in the district are invited to put one question or statement of not more than three minutes duration relating to items to be discussed in Part 1 of the agenda only. If a question is asked and answered within three minutes, the person who asked the question may ask a supplementary question that arises from the reply.

 

A person who wishes to speak must register at least 15 minutes before the time the meeting is scheduled to start. This can be done online by sending the request to democratic.services@westsuffolk.gov.uk or telephoning 01638 719237 or in person by telling the Committee Administrator present at the meeting. We would urge anyone who wishes to register to speak to notify Democratic Services by 9am on the day of the meeting so that advice can be given on the arrangements in place. 

 

There is an overall time limit of 15 minutes for public speaking, which may be extended at the Chair’s discretion.

6.

Report of the Anglia Revenues and Benefits Partnership Joint Committee: 5 December 2023 pdf icon PDF 253 KB

Report number:     CAB/WS/24/004

Portfolio holder: Councillor Diane Hind

Lead officer: Rachael Mann

7.

Report of the Overview and Scrutiny Committee: 18 January 2024 pdf icon PDF 145 KB

Report number:     CAB/WS/24/005

Chair of the Committee: Councillor Sarah Broughton

Lead officer: Christine Brain

8.

Report of the Performance and Audit Scrutiny Committee: 25 January 2024 pdf icon PDF 172 KB

Report number:     CAB/WS/24/006

Portfolio holder: Councillor Diane Hind

Chair of the Committee: Councillor Peter Armitage

Lead officer: Christine Brain

9.

Recommendations of the Performance and Audit Scrutiny Committee: 25 January 2024 - Delivering a Sustainable Medium-Term Budget pdf icon PDF 241 KB

Report number:     CAB/WS/24/007

Portfolio holder: Councillor Diane Hind

Chair of the Committee: Councillor Peter Armitage

Lead officer: Rachael Mann

Decision:

Recommended to Council (as part of the budget setting process):

(20 February 2024)

 

That:-

1.           The proposal as detailed in Section 2 of Report number PAS/WS/24/001 and Appendix A (budget assumption changes) be included in the 2024 to 2025 Revenue Budget.

 

2.           The capital programme, as set out in Appendix C of Report number PAS/WS/24/001, be included in the 2024 to 2025 budget setting process.

10.

Recommendation of the Performance and Audit Scrutiny Committee: 25 January 2024 - Treasury Management Report - December 2023 pdf icon PDF 124 KB

Report number:     CAB/WS/24/008

Portfolio holder: Councillor Diane Hind

Chair of the Committee: Councillor Peter Armitage

Lead officer: Rachael Mann

 

Decision:

Recommended to Council: (20 February 2024)

 

That the Treasury Management Report (December 2023), as contained in Report number FRS/WS/24/001, be approved.

11.

Recommendations of the Performance and Audit Scrutiny Committee: 25 January 2024 - Financial Resilience - Strategy Statement 2024 to 2025 and Treasury Management Code of Practice pdf icon PDF 130 KB

Report number:     CAB/WS/24/009

Portfolio holder: Councillor Diane Hind

Chair of the Committee: Councillor Peter Armitage

Lead officer: Rachael Mann

 

Decision:

Recommended to Council: (20 February 2024)

 

That:

1.           The Treasury Management Statement 2024 to 2025, as set out in Appendix 1 to Report number FRS/WS/24/002, be approved.

 

2.           The Treasury Management Code of Practice, as set out in Appendix 2 to Report number FRS/WS/24/002, be approved.

 

12.

Budget and Council Tax Setting 2024 to 2025 and Medium Term Financial Strategy 2024 to 2028 pdf icon PDF 359 KB

Report number:     CAB/WS/24/010

Portfolio holder: Councillor Diane Hind

Lead officer: Rachael Mann

 

(Note: This item constitutes a Key Decision in part where proposed increases in fees and charges contained in the report are greater than five percent (Attachment D, Appendix 6a refers).  Other decisions emanating from the report will require final approval by Council on 20 February 2024)

 

Additional documents:

Decision:

(Note: This item constituted a Key Decision in part where proposed increases in fees and charges contained in the report were greater than five percent (Attachment D, Appendix 6a).  Other decisions emanating from the report would require final approval by Council on 20 February 2024.  This was reflected in the Decisions Notice accordingly).

 

Recommended to Council (as part of the budget setting process)

(20 February 2024):

 

That:

1.           The revenue and capital budget for 2024 to 2028, plus 2023 to 2024 capital projects that subsequently require to be carried forward at the year end, attached at Attachment A and as detailed in Attachment D (Appendices 1-6), Attachment E, and Attachment F to Report number CAB/WS/24/010, be approved.

 

2.           Having taken into account the conclusions of the Director’s (Resources and Property) report on the adequacy of reserves and the robustness of budget estimates (Attachment C) and the Medium Term Financial Strategy (MTFS) (Attachment D), particularly the Scenario Planning and Sensitivity Analysis (Attachment D, Appendix 5) and all other information contained in Report number CAB/WS/24/010, the Cabinet recommends the level of council tax for 2024 to 2025 be established at £197.82 for an average band D property (the level of council tax beyond April 2025 will be set in accordance with the annual budget process for the relevant financial year).

 

3.           The Director (Resources and Property), in consultation with the Portfolio Holder for Resources, be authorised to vire funds between existing Earmarked Reserves (as set out at Attachment D, Appendix 3) as deemed appropriate throughout the medium term financial planning period.

 

4.           The Director (Resources and Property) in consultation with the Portfolio Holder for Resources, be given delegated authority to formulate and implement in full, Government grant, discount or relief schemes (examples include but not limited to those set out in paragraphs 3.14-3.16 and 4.7-4.10 of Report number CAB/WS/24/010), so long as they are as a minimum, revenue cost neutral to the Council.

 

5.           The change to the Second Home Premium, set out in paragraphs 4.7 to 4.10 of Report number CAB/WS/24/010, be approved.

 

Resolved:

That:

6.           The fees and charges price increases (as set out in Attachment D, Appendix 6a of Report number CAB/WS/24/010) be approved.

 

Recommended to Council (as part of the budget setting process) (20 February 2024):

7.           The Flexible Use of Capital Receipts Strategy (as set out in Attachment F of Report number CAB/WS/24/010), be approved.

 

 

13.

Community Chest Grants 2024 to 2025 pdf icon PDF 572 KB

Report number:     CAB/WS/24/011

Portfolio holder: Councillor Donna Higgins

Lead officer: Davina Howes

 

Additional documents:

Decision:

Resolved:

That:

 

A.   The allocation of Community Chest funding for 2024 to 2025, be approved, namely:

1.

Reach Community Projects, Haverhill and Newmarket £6,600

2.

West Suffolk Citizens Advice, West Suffolk £245,000

3.3.    3.

Haverhill Community Trust – Signpost Project, Haverhill £5,000

4.

Haverhill Men’s Shed Haverhill £10,052

5.

Haverhill Scout and Guide Management Committee £5,000

6.

The Offshoot Foundation, West Suffolk £3,000

7.

The Racing Centre, Newmarket £5,100

8.

Bridge Community Church, Bury St Edmunds £5,000

9.

Rural Coffee Caravan, West Suffolk £6,812

10.

Suffolk Accident and Rescue Service (SARS), West Suffolk £10,000

11.11 11.

The Stable Café and Community Space, Newmarket £5,000

12.

Bury St Edmunds Women’s Aid, West Suffolk £20,300

13.

HOPE after Suicide Loss,

West Suffolk £10,000

14.

St Nicholas Hospice Care, West Suffolk £10,000

15.

Suffolk Rape Crisis, West Suffolk £10,000

16.

Brave Futures, West Suffolk £10,000

17.

EPIC Dads, Mildenhall £2,500

18.

Home-start in Suffolk, West Suffolk

£7,000

19.

Still Good Food CIO, Bury St Edmunds £8,672

20.

Suffolk Family Carers, West Suffolk

£2,500

21.

The Befriending Scheme, Haverhill

£5,000

22.

Second Chance Stroke Association, Bury St Edmunds £2,500

23.

Suffolk Mind, West Suffolk £6,000

24.

Bury Drop In, Bury St Edmunds £9,916

25.

Free Food in Haverhill, Haverhill £7,481

26.

Gatehouse Caring, Bury St Edmunds £10,000

22 27.

Lyward Colley Trust CIC, West Suffolk £6,000

28.

Music Prescription CIC, Bury St Edmunds £2,500

29.

Our Special Friends, West Suffolk £9,000

30.

Lightwave CIO, Red Lodge and Beck Row £5,000

31.

The Voluntary Network, West Suffolk £10,000

32.

West Suffolk Vineyard Church, Bury St Edmunds £5,800

 

B.   For the reasons set out in paragraph 3.4.3 of Report number: CAB/WS/24/011, no Community Chest funding for 2024 to 2025 be awarded to:

1.1.1.

Abbeycroft Leisure – Family Park Cooking, West Suffolk

2.

Jiggens Memorial Village Hall and Playing Field, Ixworth

3.

Theatre Royal, Outreach Project in Haverhill

4.

Vogue Athletics, Newmarket

5.

Brandon in Bloom, Brandon

6.

Haverhill Community Trust, Volunteer Centre, Haverhill

7.

St Mary’ Church Community Project, Kennett and Kentford

8.

Moreton Hall Youth Action Group Ltd, Bury St Edmunds

9.

Cruse Bereavement, West Suffolk

10.

Families Together, West Suffolk

11.

Zebras Children and Adults Charity CIO, Brandon

12.

Art Branches CIC, West Suffolk

13.

Boomerang Pet Food Bank, Haverhill

14.

British Red Cross, West Suffolk

 

14.

Great Barton Air Quality Action Plan (AQAP) pdf icon PDF 153 KB

Report number:     CAB/WS/24/012

Portfolio holder: Councillor Gerald Kelly

Lead officer: Jen Eves

 

Additional documents:

Decision:

Resolved:

 

That the proposed update of the Great Barton Air Quality Action Plan, for the period January 2024 to January 2029, as set out in Appendix A to Report number CAB/WS/24/012, be adopted.

15.

West Suffolk Council Contaminated Land Strategy 2024 to 2029 pdf icon PDF 147 KB

Report number:     CAB/WS/24/013

Portfolio holders: Councillors Gerald Kelly and Jim Thorndyke

Lead officer: Jen Eves

 

Additional documents:

Decision:

Resolved:

 

That the draft West Suffolk Contaminated Land Strategy for the period January 2024 to January 2029, as set out in Appendix A to Report number CAB/WS/24/023, be adopted.

16.

Decisions Plan: 1 February 2024 to 31 May 2024 pdf icon PDF 193 KB

To consider the most recently published version of the Cabinet’s Decisions Plan

 

Report number:     CAB/WS/24/014

Leader of the Council: Councillor Cliff Waterman

Lead officer: Ian Gallin

17.

Exclusion of the Press and Public

To consider whether the press and public should be excluded during the consideration of the following item because it is likely in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item, there would be disclosure to them of exempt categories of information as prescribed in Part 1 of Schedule 12A of the Local Government Act 1972 and indicated against each item and, in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

18.

Exempt Appendices: Budget and Council Tax Setting 2024 to 2025 and Medium Term Financial Strategy 2024 to 2028 (paragraph 3)

Exempt Attachment D, Appendices 2d, 2e and 2f to Report number CAB/WS/24/010 (Exempt Business Cases to support new strategic capital projects)

 

Portfolio holder: Councillor Diane Hind

Lead officer: Rachael Mann

 

(These Appendices are to be considered in private under paragraph 3 of Schedule 12A of the Local Government Act 1972, as they contain information relating to the financial or business affairs of any particular person (including the authority holding that information))

 

(No representations have been received from members of the public regarding this item being held in private)