Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

21/06/2022 - Street Lighting ref: 769    Recommendations Approved

Ahead of any engagement with the County Council and town and parish councils, the Cabinet will be asked to consider an initial report on the ownership and future management of street lighting within the district, including the links between this topic and the Council’s wider review of its relationship with town and parish councils.

Decision Maker: Cabinet

Made at meeting: 21/06/2022 - Cabinet

Decision published: 23/06/2022

Effective from: 01/07/2022

Decision:

Resolved:

 

That:

1.           The draft vision, scope and guiding principles for the proposed 2023-2024 review of West Suffolk Council’s relationship with Town and Parish Councils as set out in section 2.1 of Report number CAB/WS/22/027, be approved.

 

2.           Pending a more detailed audit, the initial analysis of the disposition of street lighting in West Suffolk contained in section 2.2 of Report number CAB/WS/22/027 be noted.

 

3.           The next steps for working with Suffolk County Council and Town and Parish Councils on a review of street lighting in West Suffolk as set out in section 2.3 of Report number CAB/WS/22/027, be approved.

Wards affected: (All Wards);

Lead officer: Alex Wilson


21/06/2022 - Procurement Policy and Contract Procedure Rules ref: 770    Recommmend Forward to Council

The Cabinet will be asked to consider revisions to the Council’s procurement policy and contract procedure rules. As it will be a change to the Constitution, approval of the contract procedure rules will be recommended to Council for a decision.

Decision Maker: Cabinet

Made at meeting: 21/06/2022 - Cabinet

Decision published: 23/06/2022

Effective from: 21/06/2022

Decision:

Resolved:

 

That:

1.           The new West Suffolk Council Procurement Policy, attached at Appendix A to Report number CAB/WS/22/028, be approved.

 

Recommended to Council (27 September 2022):

 

That:

2.           The constitutional changes, as set out in the revised West Suffolk Council Contract Procedure Rules, at Appendix B to Report number CAB/WS/22/028, be approved.

 

Wards affected: (All Wards);

Lead officer: Rachael Mann


21/06/2022 - West Suffolk Workforce Strategy 2022 to 2028 ref: 771    Recommendations Approved

The Cabinet will be asked to approve the Workforce Strategy 2022 to 2028.

Decision Maker: Cabinet

Made at meeting: 21/06/2022 - Cabinet

Decision published: 23/06/2022

Effective from: 01/07/2022

Decision:

Resolved:

 

That the West Suffolk Workforce Strategy 2022 to 2028, as set out in Appendix A to Report number CAB/WS/22/029 be endorsed and its implementation be supported across the organisation.

 

Wards affected: (All Wards);

Lead officer: Wendy Canham, Jennifer Eves


21/06/2022 - Revenues Collection Performance and Write-Offs ref: 773    Recommendations Approved

The Cabinet will be asked to consider writing-off outstanding debts, as detailed in the exempt appendices.

Decision Maker: Cabinet

Made at meeting: 21/06/2022 - Cabinet

Decision published: 23/06/2022

Effective from: 01/07/2022

Decision:

Resolved:

 

That the write-off of the amounts detailed in the Exempt Appendix 1 to Report number CAB/WS/22/032 be approved, as follows:

 

1.           Exempt Appendix 1: Business Rates totalling £163,686.01.

Wards affected: (All Wards);

Lead officer: Rachael Mann


21/06/2022 - Annual Review and Appointment of the Cabinet's Joint Committee, Panel and Other Working Groups ref: 772    Recommendations Approved

The Cabinet will be asked to review its membership and appoint to its Panel/Working Groups/Joint Committee. It will alsoconsider the establishment of any new Panels/Working Groups.

Decision Maker: Cabinet

Made at meeting: 21/06/2022 - Cabinet

Decision published: 23/06/2022

Effective from: 01/07/2022

Decision:

Resolved:

 

1.           That the Leader of the Council re-appoints:

a.            Councillor Sarah Broughton, Deputy Leader and Portfolio Holder for Resources and Property, as the full member representing West Suffolk Council on the Anglia Revenues and Benefits Partnership Joint Committee in 2022 to 2023.

 

b.            Councillor Sara Mildmay-White, Portfolio Holder for Housing and Strategic Health, as a substitute member representing West Suffolk Council on the Anglia Revenues and Benefits Partnership Joint Committee in 2022 to 2023.

 

c.            It be noted that on the nomination of the Leader of the Council, the Monitoring Officer may exercise their delegated authority to appoint appropriate Cabinet membership (full and substitute members) to the above joint committee during 2022 to 2023, as necessary.

 

2.           That:

a.            The Cabinet continues to operate the Staff Consultative Panel in 2022 to 2023 in accordance with the Terms of Reference (ToR) contained in Appendix A to Report number: CAB/WS/22/030.

 

b.            Periodical meetings of the above Panel be scheduled as and when required, but with regard to the discussion outlined in Section 2.2.2 of Report number: CAB/WS/22/030.

 

3.           The Cabinet continues to operate the West Suffolk Grant Working Party in 2022 to 2023 in accordance with the ToR contained in Appendix B to Report number: CAB/WS/22/030.

 

4.           The Cabinet continues to operate the West Suffolk Local Plan Working Group in 2022 to 2023 in accordance with the ToR contained in Appendix C to Report number: CAB/WS/22/030.

 

5.           It be noted that should it become necessary and on the nominations of Group Leaders, the Monitoring Officer may exercise their delegated authority to appoint appropriate membership (full and substitute members) to the above Panel, Working Party and Working Group during 2022 to 2023 in accordance with their Terms of Reference.

 

6.           Provided that resources are available to support them, informal task-and-finish working groups or taskforces be established to consider specific issues as required throughout 2022 to 2023.

 

 

Wards affected: (All Wards);

Lead officer: Jennifer Eves, Teresa Halliday


22/06/2022 - West Suffolk Council Housing Assistance Policy ref: 774    Recommendations Approved

The Portfolio Holder for Housing and Strategic Health will be asked to approve proposed changes to the West Suffolk Housing Assistance Policy to increase the maximum threshold of the Fast Track Disabled Facilities Grant (DFG) from £7,000 to £15,000.  Paper Number CAB/WS/22/025 sets out the rationale for this proposed change.

Decision Maker: Portfolio Holder for Housing and Strategic Health

Decision published: 13/06/2022

Effective from: 30/06/2022

Decision:

Resolved:

 

That the proposed changes to the West Suffolk Housing Assistance Policy to increase the maximum threshold of the Fast Track Disabled Facilities Grant (DFG) from £7,000 to £15,000, be approved.

Wards affected: (All Wards);

Lead officer: Jennifer Eves


13/06/2022 - Council Tax Energy Rebate: Discretionary Scheme ref: 768    Implemented

In accordance with the attached Officer Decisions Record, the Director (Resources and Property) has made a decision on the implementation of the Council Tax Energy Rebate “Discretionary Scheme” following the allocation of funding from Government.

Decision Maker: Director (Resources and Property)

Decision published: 13/06/2022

Effective from: 13/06/2022

Decision:

The Director (Resources and Property) has taken the decision to use the following approach to allocate the £150 payments to households under the “discretionary scheme”:

 

1.   To build on the principles for eligibility for the scheme, as set out in the Government guidance.

 

2.   For the scheme to be administered by Anglia Revenues Partnership

 

3.   For support to be given to the following groups:

·         Recipients of Local Council Tax Support in bands E to H.

·         Properties exempt from Council Tax under class U (severely mentally impaired) in bands E to H.

·         Those liable Council Taxpayers in Band F-H who qualify for the Disabled Band Reduction.

·         Movers from temporary accommodation or a care placement after 1 April 2022.

·         Residents of Houses in Multiple Occupation (HMO) where the landlord pays Council Tax but the applicant pays for energy.

·         Residents of band E-H properties who do not meet any of the above categories but are experiencing exceptional financial hardship.

 

4.   To mirror the payment arrangements for the main scheme, namely:

a)   to make payments to Council Tax payers who have direct debits in place straight into the relevant bank account as soon as at least one successful direct debit payment has been made (so long as the name on the account matches the liable party for Council Tax). These recipients will be asked through social media messaging and other communications to check their eligibility against the criteria on the council website.

b)   To contact householders with no direct debit in place (or no matching names – see above) by letter, asking them to complete an online form to provide bank details so that payments can be made to them. If no response is received within 28 days, the £150 will be applied to the Council Tax account relating to the property, and a new bill issued. If, following payment of the rebate, the Council Tax account shows a credit balance, a follow-up process will then be initiated whereby the liable person is contacted by post and phone to help them claim a refund (a range of methods will be offered). No time limit has been set by Government for this process.

 

Wards affected: (All Wards);

Lead officer: Rachael Mann


09/06/2022 - Proposed changes to the Community Chest scheme criteria ref: 767    Recommendations Approved

The Portfolio Holder for Families and Communities will be asked to approve proposed changes to the Community Chest grant scheme criteria, as set out in paragraph 2.2 of Report number: CAB/WS/22/024 (attached).

Decision Maker: Portfolio Holder for Families and Communities

Decision published: 10/06/2022

Effective from: 18/06/2022

Decision:

Resolved: That

 

1.       The changes to the Community Chest grant scheme criteria, as set out in paragraph 2.2 of Report number: CAB/WS/22/024, be approved.

 

2.       The changes be made in time for the launch of the 2023 to 2024 Community Chest scheme.

Wards affected: (All Wards);

Lead officer: Davina Howes