Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

03/02/2021 - Planning Application DC/20/1870/FUL - Maid's Head, 9 Kingsway, Mildenhall (Report No: DEV/WS/21/001) ref: 713    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 03/02/2021 - Development Control Committee

Decision published: 22/02/2021

Effective from: 03/02/2021

Decision:

(Councillor Ian Houlder declared a non-pecuniary interest in this item in view of having worked for Greene King (the owner of the premises) for a number of years prior to retirement.  He would continue to take part in the meeting and determination of the item.

Councillor Richard Alecock declared a non-pecuniary interest in this item in view of being a Mildenhall High Town Councillor, however, he stipulated that he did not take part in the High Town Council's formal consideration of the application and he would therefore continue to take part in the Committee meeting and determination of the item.

Councillor Andy Drummond declared a non-pecuniary interest in this item in view of his parents living close to the application site, he would therefore not take part in the determination of the item.)

 

Planning application - Conversion of existing storage barn to one dwelling with associated access and parking

 

This application was referred to the Development Control Committee following consideration by the Delegation Panel and in view of the support from Mildenhall High Town Council, which was in conflict with the Officer’s recommendation of refusal, for the reason set out in Paragraph 46 of Report No DEV/WS/21/001.

 

As part of his presentation the Officer provided videos of the site by way of a virtual ‘site visit’.

 

Speakers:    Councillor Ian Shipp (Ward Member: Mildenhall Kingsway & Market) spoke in support of the application

                   Ron Pammenter (applicant) spoke in support of the application

                   (Neither individual connected to the meeting to personally address the Committee and instead opted to have the Democratic Services Officer read out pre-prepared submitted statements on their behalf.  During this part of the meeting Councillor Carol Bull briefly lost connection during the Ward Member’s statement, accordingly the Chair asked the Democratic Services Officer to re-read this statement once Councillor Bull had regained connection.)

 

During the debate the Committee posed a number of questions which the Planning Officer responded to as follows:

Wall – it was confirmed that the wall in question was not listed and had been assessed by the Council’s Conservation Officer as not being of listed status;

Access – the joint access was not able to be amended and the application should be considered as set out in the proposed plans;

Occupation – contrary to the statement from the applicant, the Planning Authority had been advised that the intention was for the converted building to be rented out; and

Linkage condition – Members were informed that, if they so wished, it would be possible to condition planning permission to tie the occupation of the converted building to that of the public house, thereby, preventing it from being an independent premises.

 

Councillor Don Waldron proposed that the application be approved, contrary to the Officer recommendation, as he did not consider that the proposal would have a significant adverse impact on the public house or future residents of the converted building. This was duly seconded by Councillor Jim Thorndyke.

 

In response, the Service Manager (Planning – Development) addressed the meeting and advised that the proposal would not be ‘minded to’ and the Decision Making Protocol would not be invoked in this instance.

 

The Chair sought clarification from the proposer and seconder if their motion included the condition to tie the occupation of the converted building in with the public house.  Councillors Waldron and Thorndyke confirmed that they did not consider the condition to be necessary.

 

Following which, the Planning Officer verbally outlined the conditions that could be appended to a planning permission, if granted.

 

Upon being put to the vote and with 15 voting for the motion and with 1 abstention, it was resolved that

 

Decision

 

Planning permission be GRANTED, CONTRARY TO THE OFFICER RECOMMENDATION, subject to the following conditions:

  1. 01A - The development hereby permitted shall be commenced no later than 3 years from the date of this permission.        
  2. 14FP - The development hereby permitted shall not be carried out except in complete accordance with the details shown on the approved plans and documents.
  3. The use shall not commence until the area within the site shown on Drawing No.

20-5079-04 REV A for the purposes of manoeuvring and parking of a vehicle has been provided and thereafter that area shall be retained and used for no other purposes.

  1. Before the development is first occupied details of the areas to be provided for secure cycle storage shall be submitted to and approved in writing by the Local Planning Authority. The approved scheme shall be carried out in its entirety before the development is brought into use and shall be retained thereafter and used for no other purpose.
  2. The areas to be provided for storage of Refuse/Recycling bins as shown on Drawing

No. 20-5079-04 REV A shall be provided in its entirety before the development is brought into use and shall be retained thereafter for no other purpose.

  1. Prior to first occupation, the dwelling hereby permitted shall be provided with an operational electric vehicle charge point at a reasonably and practicably accessible location, with an electric supply to the charge point capable of providing a 7kW charge.
  2. 12B – Limit Water Use - The dwelling(s) hereby approved shall not be occupied until the optional requirement for water consumption (110 litres use per person per day) in part G of the Building Regulations has been complied with and evidence of compliance has been obtained.     
  3. No occupation of the dwelling hereby permitted shall take place until details of the treatment of the boundaries of the site have been submitted to and approved in writing by the Local Planning Authority. The details shall specify the siting, design, height and materials of the screen walls/fences to be constructed or erected and/or the species, spacing and height of hedging to be retained and / or planted together with a programme of implementation. Any planting removed, dying, being severely damaged or becoming seriously diseased within five years of planting shall be replaced by soft landscaping of similar size and species to those originally required to be planted.  The works shall be completed prior to first use/occupation in accordance with the approved details.
  4. Permitted Development – Extensions And Outbuildings Notwithstanding the provisions of the Town and Country Planning (General Permitted Development) (England) Order 2015 (or any order amending, revoking or re-enacting that Order), the dwelling shall not be extended in any way, and no structures shall be erected within the curtilage of the dwelling.

Wards affected: Mildenhall Kingsway & Market;


09/02/2021 - Recommendation of the Performance and Audit Scrutiny Committee: 28 January 2021: Financial Resilience (December 2020) ref: 708    Recommmend Forward to Council

The Cabinet will be asked to consider the recommendations of the Performance and Audit Scrutiny Committee regarding seeking approval for the financial resilience activities between 1 April 2020 and 31 December 2020.

Decision Maker: Cabinet

Made at meeting: 09/02/2021 - Cabinet

Decision published: 11/02/2021

Effective from: 09/02/2021

Decision:

Recommended to Council (23 February 2021):

 

That the Financial Resilience Report (December 2020), as contained in Report number: FRS/WS/21/001, be approved.

Wards affected: (All Wards);

Lead officer: Rachael Mann


09/02/2021 - Recommendation of the Performance and Audit Scrutiny Committee: 28 January 2021: Delivering a Sustainable Medium-Term Budget ref: 707    Recommmend Forward to Council

The Cabinet will be asked to consider recommendations of the Performance and Audit Scrutiny Committee for recommending to Council on proposals for achieving a sustainable budget in 2021 to 2022 and in the medium term.

Decision Maker: Cabinet

Made at meeting: 09/02/2021 - Cabinet

Decision published: 11/02/2021

Effective from: 09/02/2021

Decision:

Recommended to Council, as part of the budget setting process (23 February 2021):

 

That the proposals as detailed in Section 2 and Table 1 at Appendix B of Report number: PAS/WS/21/003, be included in the medium-term financial plans.

Wards affected: (All Wards);

Lead officer: Rachael Mann


09/02/2021 - Revenues Collection Performance and Write-Offs ref: 712    Recommendations Approved

The Cabinet will be asked to consider writing-off outstanding debts, as detailed in the exempt appendices.

Decision Maker: Cabinet

Made at meeting: 09/02/2021 - Cabinet

Decision published: 11/02/2021

Effective from: 19/02/2021

Decision:

Resolved:

That:

 

The write-off of the amounts detailed in the exempt appendices to Report number: CAB/WS/21/011, be approved, as follows:

                                     

1.       Exempt Appendix 1: business rates totalling £29,946.61

2.       Exempt Appendix 2: West Suffolk Council sundry debts totalling £43,656.53

Wards affected: (All Wards);

Lead officer: Rachael Mann


09/02/2021 - Recommendations of the Performance and Audit Scrutiny Committee: 28 January 2021: Financial Resilience - Strategy Statement 2021 to 2022 and Treasury Management Code of Practice ref: 709    Recommmend Forward to Council

The Cabinet will be asked to recommend to Council, approval of the FinancialResilience and Investment Strategy Statements and Financial Resilience Code of Practice for West Suffolk Council, which must be undertaken before the start of each financial year.

Decision Maker: Cabinet

Made at meeting: 09/02/2021 - Cabinet

Decision published: 11/02/2021

Effective from: 09/02/2021

Decision:

Recommended to Council (23 February 2021):

That:

 

1.       the Financial Resilience Strategy Statement 2021 to 2022 as set out in Appendix 1 to Report number: FRS/WS/21/002, be approved; and

 

2.       the Treasury Management Code of Practice, as set out in Appendix 2 to Report number: FRS/WS/21/002, be approved.

Wards affected: (All Wards);

Lead officer: Rachael Mann


09/02/2021 - Budget and Council Tax Setting 2021 to 2022 and Medium Term Financial Strategy 2021 to 2025 ref: 710    Recommmend Forward to Council

The Cabinet will be asked to consider the proposals for the 2021 to 2022 budget and Medium Term Financial Strategy 2021 to 2025 for West Suffolk Council, prior to its approval by Council.  This report includes the Minimum Revenues Provision (MRP) Policy and Prudential Indicators.

Decision Maker: Cabinet

Made at meeting: 09/02/2021 - Cabinet

Decision published: 11/02/2021

Effective from: 09/02/2021

Decision:

Recommended to Council (23 February 2021):

That:

 

1.       the revenue and capital budget for 2021 to 2025, plus 2020 to 2021 capital projects that subsequently require to be carried forward at the year end, attached at Attachment A and as detailed in Attachment D (Appendices 1-5), Attachment E (Appendices 1-3) and Attachment F to Report number: CAB/WS/21/008, be approved.

 

2.       Having taken into account the conclusions of the Assistant Director’s (Resources and Performance) report on the adequacy of reserves and the robustness of budget estimates (Attachment C) and the Medium Term Financial Strategy (MTFS) (Attachment D), particularly the Scenario Planning and Sensitivity Analysis (Attachment D, Appendix 5) and all other information contained in Report number: CAB/WS/21/008, the Cabinet recommends an average £4.99 increase in Band D council tax across both predecessor areas of St Edmundsbury and Forest Heath.  This assumption is based on the option to harmonise the two predecessor areas by April 2022.  The level of Band D council tax for 2021 to 2022, therefore, be recommended to be set at £185.40 for the predecessor area of St Edmundsbury and £175.59 for the predecessor area of Forest Heath. (The level of council tax beyond 2021 to 2022 will be set in accordance with the annual budget process for the relevant financial year).

 

3.       The Assistant Director (Resources and Performance), in consultation with the Portfolio Holder for Resources and Performance, be authorised to vire funds between existing Earmarked Reserves (as set out at Attachment D, Appendix 3) as deemed appropriate throughout the medium term financial planning period.

 

4.       Approval be given to the Flexible Use of Capital Receipts Strategy (as set out in Attachment G).

Wards affected: (All Wards);

Lead officer: Rachael Mann


09/02/2021 - Recommendations from the Grant Working Party - January 2021: Community Chest 2021 to 2022 ref: 711    For Determination

The Cabinet will be asked to consider the recommendations of the Grant Working Party in respect of the levels of funding (if any) to be awarded to applicants to the Community Chest funding scheme for 2021 to 2022 and in some cases, 2022 to 2023.

Decision Maker: Cabinet

Made at meeting: 09/02/2021 - Cabinet

Decision published: 11/02/2021

Effective from: 19/02/2021

Decision:

Resolved:

That:

 

1.       the allocation of Community Chest funding for 2021 to 2022, as previously approved in 2019 to 2020 as part of two-year funding agreements, be noted, (Report number: CAB/WS/20/007 refers) namely:

 

a.       Reach Community Projects, Haverhill (separate project to that listed in 2a. below) £10,000

 

b.       Relate, West Suffolk (separate project to that listed in 2m.below) £5,000

 

2.       The allocation of Community Chest funding for 2021 to 2022, be approved, namely:

 

a.       Reach Community Projects, Haverhill   £10,000

b.       West Suffolk Citizens Advice, West Suffolk    £204,000

c.       Friends of Priory School, Bury St Edmunds    £5,304

d.       Haverhill Community Trust, Haverhill   £6,900

e.       Student Life, West Suffolk         £5,000

f.       Greener Growth CIC, West Suffolk      £2,660

g.       Suffolk Accident And Rescue Service (SARS), West Suffolk          £10,000

h.       Risby Village Hall, Risby   £1,340

i.        St John’s Church, Beck Row       £2,000

j.        Alumah CIO, Brandon      £5,880

k.       Bury Women’s Aid, West Suffolk £6,280

l.        Fresh Start New Beginnings, West Suffolk     £10,000

m.      Relate, West Suffolk        £5,000

n.       Suffolk Cruse Bereavement, West Suffolk      £5,738

o.       Suffolk Rape Crisis, West Suffolk         £5,625

p.       Best Before Project, Bury St Edmunds £8,740

q.       Epic Dads CIC, West Suffolk      £14,500

r.       Homestart in Suffolk, West Suffolk      £7,000

s.       Homestart Mid and West Suffolk – Forest School, West Suffolk   £9,510

t.       Sharing Parenting – Family Outreach, West Suffolk £13,000

u.       St Peter’s Church, Brandon       £9,623

v.       Art Branches CIC, West Suffolk £9,600

w.      Headway, West Suffolk    £6,240

x.       Millennium Farm Trust, West Suffolk   £6,480

y.       St Nicholas Hospice Trust, West Suffolk        £13,158

z.       Suffolk Mind, West Suffolk         £5,360

aa.     The Shed, West Row        £1,139

bb.     Bury Drop In, Bury St Edmunds £11,996

cc.     Gatehouse, Bury St Edmunds    £15,000

dd.     Lightwave, Red Lodge and Beck Row   £6,000

ee.     Our Special Friends, West Suffolk        £10,660

ff.      The Voluntary Network, West Suffolk  £12,000

gg.     West Suffolk Vineyard Church, Bury St Edmunds    £6,000

 

 

3.       No Community Chest funding be awarded for two years for the reasons outlined in paragraph 3.3 of Report number: CAB/WS/21/010

 

4.       No Community Chest funding for 2021 to 2022 be awarded to:

 

a.    Babylon Arts West Suffolk

b.    Bury Cricket Club, Bury St Edmunds

c.    Bury Scout Group, Bury St Edmunds

d.    Haverhill Running Club, Haverhill

e.    Ipswich Town Football Club, Brandon

f.     Kinetic Science, West Suffolk

g.    M&L Arts, West Suffolk

h.   Mildenhall Girl Guides, Mildenhall

i.     Mildenhall Sea Scouts, Mildenhall

j.     Newmarket Swimming Club, Newmarket

k.    St Edmundsbury Sailing and Canoe Club, Lackford Lakes

l.     The Racing Centre, Newmarket

m.  The Suffolk Foundation, West Suffolk

n.   Theatre Royal, Bury St Edmunds (separate project to 5. below)

o.    Bardwell Allotments, Bardwell

p.    Brandon in Bloom, Brandon

q.    Bury Water Meadows Project, Bury St Edmunds

r.    Pakenham Water Mill, Pakenham

s.    Radio West Suffolk, Bury St Edmunds

t.     SOS Bus, Newmarket

u.   West Suffolk Hive, West Suffolk

v.    All Saints Church, Newmarket

w.   Honington and Sapiston Village Hall

x.    Jiggens Memorial Hall and Playing Field, Ixworth

y.    Ousden Village Hall, Ousden

z.    Stansfield Village Hall, Stansfield

aa.         Homestart Mid and West Suffolk – Home Talk, West Suffolk

bb.        Sharing Parenting – Mental Health Worker, West Suffolk

cc.     Resume Foundation, Newmarket

 

5.       The current level of £61,250 core funding grant for the Theatre Royal, Bury St Edmunds be continued for 2021 to 2022, as set out in section 4 of Report number: CAB/WS/21/010.

 

Wards affected: (All Wards);

Lead officer: Davina Howes