Venue: Council Chamber, Forest Heath District Council Offices, College Heath Road, Mildenhall
Contact: Claire Skoyles: Email: claire.skoyles@westsuffolk.gov.uk
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Apologies for Absence Minutes: Apologies for absence were received from Councillors Ian Houlder, Alaric Pugh, Joanna Rayner and Peter Stevens.
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Open Forum (This item will be undertaken at the beginning of the informal discussions, to allow Members to consider the issues raised by the non-Cabinet members.) Minutes: This item had already been considered during the informal discussions (Item 1 above refers.) |
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Public Participation (This item will be undertaken at the beginning of the informal discussions, to allow Members to consider the issues raised by the members of the public.)
(Following the informal discussions held with Forest Heath District Council’s Cabinet on Item 4. below, Members are reminded that no further debate shall take place. However, Members are requested to formally resolve Item 4.)
Minutes: This item had already been considered during the informal discussions (Item 2 above refers.) No members of the public were in attendance. |
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Business Case to Establish a Housing Development Company PDF 265 KB Report No: CAB/SE/15/070 Cabinet Member: Sara Mildmay-White Lead Officer: Simon Phelan
(For reference purposes, Forest Heath District Council’s Report Number is CAB/FH/15/048) Additional documents:
Decision: RECOMMENDED TO COUNCIL (Extraordinary meeting - 17 November 2015): That the following be approved:
(1) The establishment of a Housing Development Company incorporated as a company limited by shares that will be jointly owned by Suffolk County Council (50% of shares), Forest Heath District Council (25% of shares) and St Edmundsbury Borough Council (25% of shares). (2) St Edmundsbury Borough Council’s full Council assumes the role of Shareholder in St Edmundsbury.
(3) A Shareholder Advisory Group be established with the purpose of advising each Council when exercising its role as Shareholder consisting of two elected members from Forest Heath District Council, two from St Edmundsbury Borough Council and four from Suffolk County Council, with advice provided by senior officers of all Councils. The identification of St Edmundsbury Borough Council’s nominations to the Shareholder Advisory Group be delegated to the Leader of St Edmundsbury Borough Council acting in consultation with West Suffolk’s Lead Member for Housing. (4) The composition of the Company’s Board of Directors to be one director from Forest Heath District Council who shall be an officer of West Suffolk Council, one director from St Edmundsbury Borough Council who shall be an officer of West Suffolk and two directors from Suffolk County Council (anticipated to be officers of Suffolk County Council), with up to an additional three directors appointed by the unanimous decision of the Shareholders. (5) The recommendation of St Edmundsbury Borough Council’s Overview and Scrutiny Committee held on 15 October 2015 that the criteria for selection of the three additional directors as specified in the fourth bullet of paragraph 3.24 in Appendix A be amended to read “up to three additional directors unanimously approved by the three Shareholder Councils. These will be ‘independent’ individuals selected for their relevant expertise and experience”. (6) Authority to nominate St Edmundsbury’s director be delegated to the Joint West Suffolk Chief Executive, in consultation with West Suffolk’s Lead Member for Housing or the Leader of St Edmundsbury Borough Council. (7) That the approval of the Memorandum and Articles of Association be delegated to the Head of Housing and the Monitoring Officer acting in consultation with West Suffolk’s Lead Member for Housing and Suffolk County Council’s Director of Resources, who will act in consultation with Suffolk County Council’s Cabinet Member for Finance. (8) Authority to negotiate and finalise the Shareholder Agreement be delegated to the Head of Housing and the Monitoring Officer, acting in consultation with the West Suffolk’s Lead Member for Housing and Suffolk County Council’s Director of Resources, who will act in consultation with Suffolk County Council’s Cabinet Member for Finance.
(9) That the naming of the Housing Development Company be delegated to the Head of Housing acting in consultation with the Service Manager (Corporate Communications), West Suffolk’s Lead Member for Housing and Suffolk County Council’s Director of Resources, who will act in consultation with Suffolk County Council’s Cabinet Member for Finance. (10) Authority to complete and submit the necessary documentation for incorporation be delegated to West ... view the full decision text for item 141. Minutes: Further to the joint informal discussions held prior to the meeting with Forest Heath District Council’s Cabinet on Report No: CAB/SE/15/070, Business Case to Establish a Housing Development Company, it was proposed, seconded and,
RECOMMENDED TO COUNCIL: That the following be approved:
(1) The establishment of a Housing Development Company incorporated as a company limited by shares that will be jointly owned by Suffolk County Council (50% of shares), Forest Heath District Council (25% of shares) and St Edmundsbury Borough Council (25% of shares).
(2) St Edmundsbury Borough Council’s full Council assumes the role of Shareholder in St Edmundsbury.
(3) A Shareholder Advisory Group be established with the purpose of advising each Council when exercising its role as Shareholder consisting of two elected members from Forest Heath District Council, two from St Edmundsbury Borough Council and four from Suffolk County Council, with advice provided by senior officers of all Councils. The identification of St Edmundsbury Borough Council’s nominations to the Shareholder Advisory Group be delegated to the Leader of St Edmundsbury Borough Council acting in consultation with West Suffolk’s Lead Member for Housing. (4) The composition of the Company’s Board of Directors to be one director from Forest Heath District Council who shall be an officer of West Suffolk Council, one director from St Edmundsbury Borough Council who shall be an officer of West Suffolk and two directors from Suffolk County Council (anticipated to be officers of Suffolk County Council), with up to an additional three directors appointed by the unanimous decision of the Shareholders. (5) The recommendation of St Edmundsbury Borough Council’s Overview and Scrutiny Committee held on 15 October 2015 that the criteria for selection of the three additional directors as specified in the fourth bullet of paragraph 3.24 in Appendix A be amended to read “up to three additional directors unanimously approved by the three Shareholder Councils. These will be ‘independent’ individuals selected for their relevant expertise and experience”. (6) Authority to nominate St Edmundsbury’s director be delegated to the Joint West Suffolk Chief Executive, in consultation with West Suffolk’s Lead Member for Housing or the Leader of St Edmundsbury Borough Council. (7) That the approval of the Memorandum and Articles of Association be delegated to the Head of Housing and the Monitoring Officer acting in consultation with West Suffolk’s Lead Member for Housing and Suffolk County Council’s Director of Resources, who will act in consultation with Suffolk County Council’s Cabinet Member for Finance. (8) Authority to negotiate and finalise the Shareholder Agreement be delegated to the Head of Housing and the Monitoring Officer, acting in consultation with the West Suffolk’s Lead Member for Housing and Suffolk County Council’s Director of Resources, who will act in consultation with Suffolk County Council’s Cabinet Member for Finance.
(9) That the naming of the Housing Development Company be delegated to the Head of Housing acting in consultation with the Service Manager (Corporate Communications), West Suffolk’s Lead Member for Housing and Suffolk County Council’s Director of Resources ... view the full minutes text for item 141. |
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Exclusion of Press and Public To consider whether the press and public should be excluded during the consideration of the following items because it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the items, there would be disclosure to them of exempt categories of information as prescribed in Part 1 of Schedule 12A of the Local Government Act 1972, and indicated against each item and, in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Minutes: See minute 143 below.
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Business Case to Establish a Housing Development Company: Exempt Appendices (para 3) Exempt Appendices B, C and D to Report No: CAB/SE/15/070 Cabinet Member: Sara Mildmay-White Lead Officer: Simon Phelan
Minutes: The Cabinet considered Exempt Appendices B, C and D to Report No: CAB/SE/15/070 under Agenda Item 4, however no reference was made to specific detail and therefore this item was not held in private session. |