Agenda

Council - Tuesday 14 June 2022 7.00 pm

Venue: Conference Chamber, West Suffolk House, Western Way, Bury St Edmunds, IP33 3YU

Contact: Claire Skoyles: Democratic Services Officer  Email: claire.skoyles@westsuffolk.gov.uk

Items
No. Item

West Suffolk Council logoPublic information

 

 

Venue

Conference Chamber, West Suffolk House, Bury St Edmunds

Contact information

Telephone: 01284 757176 / 07776 254986

Email: democratic.services@westsuffolk.gov.uk

Website: www.westsuffolk.gov.uk

 

Access to agenda and reports before the meeting

The agenda and reports will be available to view at least five clear days before the meeting on our website.

 

Attendance at meetings

This meeting is being held in person in order to comply with the Local Government Act 1972. We may be required to restrict the number of members of the public able to attend in accordance with the room capacity. If you consider it is necessary for you to attend, please inform Democratic Services in advance of the meeting.

 

As a local authority, we have a corporate and social responsibility for the safety of our staff, our councillors and visiting members of the public. We therefore request that you exercise personal responsibility and do not attend the meeting if you feel at all unwell.

 

West Suffolk Council continues to promote good hygiene practices with hand sanitiser and wipes being available in the meeting room. Attendees are also able to wear face coverings, should they wish to.

 

Public participation

Members of the public who live or work in the district may put questions about the work of the Council or make statements on items on the agenda to members of the Cabinet or any committee. A total of 30 minutes will be set aside for this with each person limited to asking one question of making one statement within a maximum time allocation of five minutes. 30 minutes will also be set aside for questions at extraordinary meetings of the Council, but must be limited to the business to be transacted at that meeting.

 

The Constitution allows that a person who wishes to speak must register at least 15 minutes before the time the meeting is scheduled to start.  Weurge anyone who wishes to register to speak to notify Democratic Services by 9am on the day of the meeting so that advice can be given on the arrangements in place.

 

Accessibility

If you have any difficulties in accessing the meeting, the agenda and accompanying reports, including for reasons of a disability or a protected characteristic, please contact Democratic Services at the earliest opportunity using the contact details provided above in order that we may assist you.

 

Recording of meetings

The Council may record this meeting and permits members of the public and media to record or broadcast it as well (when the media and public are not lawfully excluded).

 

Any member of the public who attends a meeting and objects to being filmed should advise the Committee Administrator who will instruct that they are not included in the filming.

 

Personal information

Any personal information processed by West Suffolk Council arising from a request to speak at a public meeting under the Localism Act 2011, will be protected in accordance with the Data Protection Act 2018.  For more information on how we do this and your rights in regards to your personal information and how to access it, visit our website: https://www.westsuffolk.gov.uk/Council/Data_and_information/howweuseinformation.cfm or call Customer Services: 01284 763233 and ask to speak to the Information Governance Officer.

 

 

Agenda

 

Procedural matters

Pages

1.

Minutes pdf icon PDF 203 KB

To confirm the minutes of the meetings held on 22 March 2022 and 17 May 2022 (annual and extraordinary meetings of Council) (copies attached).

 

Additional documents:

2.

Chair's announcements pdf icon PDF 366 KB

To receive announcements (if any) from the Chair.

 

A list of civic events/engagements attended by the Chair and Vice-Chair since their election at the Annual Meeting of Council on 17 May 2022 are attached.

3.

Apologies for absence

To receive announcements (if any) from the officer advising the Chair (including apologies for absence).

 

4.

Declarations of interests

Members are reminded of their responsibility to declare any pecuniary or local non pecuniary interest which they have in any item of business on the agenda no later than when that item is reached and, when appropriate, to leave the meeting prior to discussion and voting on the item.

Part 1 – public

 

5.

Leader's statement pdf icon PDF 340 KB

Paper number: COU/WS/22/011 TO FOLLOW

 

Council Procedure Rules 8.1 to 8.3. The Leader will submit a report (the Leader’s Statement) summarising important developments and activities since the preceding meeting of the council.

 

Members may ask the Leader questions on the content of both his introductory remarks and the written statement itself.

 

A total of 30 minutes will be allowed for questions and responses. There will be a limit of five minutes for each question to be asked and answered. A supplementary question arising from the reply may be asked so long as the five minute limit is not exceeded.

6.

Public participation

Council Procedure Rules Section 6. Members of the public who live or work in the district may put questions about the work of the council or make statements on items on the agenda to members of the Cabinet or any committee.

 

(Note: The maximum time to be set aside for this item is 30 minutes, but if all questions/statements are dealt with sooner, or if there are no questions/statements, the Council will proceed to the next business.)

 

Each person may ask one question or make one statement only. A total of five minutes will be allowed for the question to be put and answered or the statement made. If a question is raised, one supplementary question will be allowed provided that it arises directly from the reply and the overall time limit of five minutes is not exceeded.

 

If a statement is made, then the Chair may allow the Leader of the Council, or other member to whom they refer the matter, a right of reply.

 

The Constitution allows that a person who wishes to speak must register at least 15 minutes before the time the meeting is scheduled to start.  Weurge anyone who wishes to register to speak to notify Democratic Services by 9am on the day of the meeting so that advice can be given on the arrangements in place.

 

As an alternative to addressing the meeting in person, written questions may be submitted by members of the public to the Monitoring Officer no later than 10am on Monday 13 June 2022. The written notification should detail the full question to be asked at the meeting of the Council.

7.

Referrals report of recommendations from Cabinet

The last meeting of Cabinet arranged for 24 May 2022 was cancelled, therefore on this occasion, there are no referrals emanating from Cabinet.

8.

Review of political balance and appointment to committees 2022 to 2023 pdf icon PDF 139 KB

Report number: COU/WS/22/012

Additional documents:

9.

West Suffolk Annual Scrutiny Report 2021 to 2022 pdf icon PDF 94 KB

Paragraph 7.5.1 of Article 7 of the Council’s Constitution requires that:

 

 ‘The Overview and Scrutiny Committee and the Performance and Audit Scrutiny Committee must report annually to the Council on their workings and make recommendations for future work programmes and amended working methods if appropriate’.

 

Report number: COU/WS/22/013

Additional documents:

10.

Any other urgent business

To consider any business, which by reason of special circumstances, should in the opinion of the Chair be considered at the meeting as a matter of urgency.

Part 2 – exempt

 

None