Agenda for Council on Tuesday 26 March 2024, 7.00 pm

Agenda

Venue: Conference Chamber, West Suffolk House, Western Way, Bury St Edmunds, IP33 3YU

Contact: Claire Skoyles: Democratic Services Officer  Email: democratic.services@westsuffolk.gov.uk

Note: The link to view the livestream broadcast of the meeting is shown in 'Media' below. Please ensure the device in which you wish to view the broadcast allows access to YouTube. The livestream will commence from 7pm on Tuesday 26 March 2024. 

Media

Items
No. Item

West Suffolk Council logoPublic information

 

 

Venue

Conference Chamber, West Suffolk House, Bury St Edmunds, IP33 3YU

Contact information

Telephone: 01284 757176

Email: democratic.services@westsuffolk.gov.uk

Website: www.westsuffolk.gov.uk

 

Access to agenda and reports before the meeting

The agenda and reports will be available to view at least five clear days before the meeting on our website.

 

It is intended that the meeting will be livestreamed. The link to join the livestream broadcast will be made available on the Council’s website prior to the meeting.

 

Attendance at meetings

This meeting is being held in person in order to comply with the Local Government Act 1972. We may be required to restrict the number of members of the public able to attend in accordance with the room capacity. If you consider it is necessary for you to attend, please inform Democratic Services in advance of the meeting.

 

As a local authority, we have a corporate and social responsibility for the safety of our staff, our councillors and visiting members of the public. We therefore request that you exercise personal responsibility and do not attend the meeting if you feel at all unwell.

 

West Suffolk Council continues to promote good hygiene practices with hand sanitiser and wipes being available in the meeting room. Attendees are also able to wear face coverings, should they wish to.

 

Public participation

Members of the public who live or work in the district may put questions or make statements on items on the agenda to members of the Cabinet or any committee. A total of 30 minutes will be set aside for this with each person limited to asking one question of making one statement within a maximum time allocation of five minutes (subject to the Chair’s discretion). 30 minutes will also be set aside for questions at extraordinary meetings of the Council, but must be limited to the business to be transacted at that meeting.

 

The Constitution allows that a person who wishes to speak must register no later than midday on the Friday before the meeting is scheduled to take place.

 

This can be done online by sending the request together with their statement or question in full and confirmation of their address or workplace to democratic.services@westsuffolk.gov.uk

or telephoning 01284 757176 / 01638 719363.

 

See section 6.8 of the Council Procedure Rules of the Constitution regarding the scope of questions/statements that may be asked/made.

 

Accessibility

If you have any difficulties in accessing the meeting, the agenda and accompanying reports, including for reasons of a disability or a protected characteristic, please contact Democratic Services at the earliest opportunity using the contact details provided above in order that we may assist you.

 

Recording of meetings

The Council may record this meeting and permits members of the public and media to record or broadcast it as well (when the media and public are not lawfully excluded).

 

Any member of the public who attends a meeting and objects to being filmed should advise the Committee Administrator who will instruct that they are not included in the filming.

 

Personal information

Any personal information processed by West Suffolk Council arising from a request to speak at a public meeting under the Localism Act 2011, will be protected in accordance with the Data Protection Act 2018.  For more information on how we do this and your rights in regards to your personal information and how to access it, visit our website: https://www.westsuffolk.gov.uk/Council/Data_and_information/howweuseinformation.cfm or call Customer Services: 01284 763233 and ask to speak to the Information Governance Officer.

 

 

Agenda

 

Procedural matters

Pages

1.

Minutes pdf icon PDF 195 KB

To confirm the minutes of the meeting held on 20 February 2024 (copy attached).

 

2.

Chair's announcements pdf icon PDF 371 KB

To receive announcements (if any) from the Chair.

 

A list of civic events/engagements attended by the Chair and Vice-Chair since the last ordinary meeting of Council held on 20 February 2024 are attached.

3.

Apologies for absence

To receive announcements (if any) from the officer advising the Chair (including apologies for absence).

 

4.

Declarations of interests

Members are reminded of their responsibility to declare any disclosable pecuniary interest, other registerable or non-registrable interest which they have in any item of business on the agenda, no later than when that item is reached and, when appropriate, to leave the meeting prior to discussion and voting on the item.

Part 1 – public

 

5.

Public participation

Council Procedure Rules Section 6. Members of the public who live or work in the district may put questions or make statements on items on the agenda to members of the Cabinet or any committee.

 

(Note: The maximum time to be set aside for this item is 30 minutes, but if all questions/statements are dealt with sooner, or if there are no questions/statements, the Council will proceed to the next business.)

 

Each person may ask one question or make one statement only. A total of five minutes will be allowed for the question to be put and answered or the statement made. The Chair may use their discretion to extend or reduce the time allowed if they feel it appropriate. If a question is raised, one supplementary question will be allowed provided that it arises directly from the reply and the overall time limit of five minutes is not exceeded (subject to the Chair’s discretion).

 

The member to whom the question is directed may refer it to another member or may choose to give a written response. If a statement is made, then the Chair may allow the Leader of the Council, or other member to whom they refer the matter, a right of reply.

 

The Constitution allows that a person who wishes to speak must register by no later than midday on Friday 22 March 2024. This can be done online by sending the request together with their statement or question in full and confirmation of their address or workplace to democratic.services@westsuffolk.gov.uk or telephoning 01284 757176 / 01638 719363.

 

See section 6.8 of the Council Procedure Rules of the Constitution regarding the scope of questions/statements that may be asked/made.

6.

Leader's statement pdf icon PDF 126 KB

Paper number: COU/WS/24/006 TO FOLLOW

 

Council Procedure Rules 8.1 to 8.3. The Leader will submit a report (the Leader’s Statement) summarising important developments and activities since the preceding meeting of the Council.

 

The Leader will introduce the statement and members may ask the Leader questions:

 

a.       On the Leader’s statement

b.       On any Council matter

 

A total of 30 minutes will be allowed for all questions and responses. There will be a limit of five minutes for each question to be asked and answered. A supplementary question arising from the reply may be asked so long as the five minute limit is not exceeded.

 

The Chair may use their discretion to extend or reduce the time allowed if they feel it appropriate.

7.

Referrals report of recommendations from Cabinet

There are no referrals emanating from the last meeting of Cabinet held on 12 March 2024.

8.

Pay Policy Statement 2024 to 2025 pdf icon PDF 119 KB

Report number: COU/WS/24/007

Additional documents:

9.

West Suffolk Council Constitution: proposed amendments pdf icon PDF 222 KB

Report number: COU/WS/24/008

Additional documents:

10.

Any other urgent business

To consider any business, which by reason of special circumstances, should in the opinion of the Chair be considered at the meeting as a matter of urgency.

Part 2 – exempt

 

None

 

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