Venue: Conference Chamber, West Suffolk House, Western Way, Bury St Edmunds, IP33 3YU
Contact: Claire Skoyles: Democratic Services Officer
Email: democratic.services@westsuffolk.gov.uk
Note: The link to view the livestream broadcast of the meeting is shown in 'Media' below. Please ensure the device in which you wish to view the broadcast allows access to YouTube. The livestream will commence from 7pm on Tuesday 26 March 2024.
Media
Items
No. |
Item |
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Public information
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Venue
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Conference Chamber, West Suffolk House, Bury
St Edmunds, IP33 3YU
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Contact
information
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Telephone: 01284
757176
Email: democratic.services@westsuffolk.gov.uk
Website: www.westsuffolk.gov.uk
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Access to agenda and reports before the meeting
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The agenda and reports will be
available to view at least five clear days before the meeting on
our website.
It is intended that the meeting
will be livestreamed. The link to join the livestream broadcast
will be made available on the Council’s website prior to the
meeting.
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Attendance at meetings
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This meeting is being held in person in order
to comply with the Local Government Act 1972. We may be required to
restrict the number of members of the public able to attend in
accordance with the room capacity. If you consider it is necessary
for you to attend, please inform Democratic Services in advance of
the meeting.
As a local authority, we have a corporate and
social responsibility for the safety of our staff, our councillors
and visiting members of the public. We therefore request that you
exercise personal responsibility and do not attend the meeting if
you feel at all unwell.
West Suffolk Council continues to promote good
hygiene practices with hand sanitiser and wipes being available in
the meeting room. Attendees are also able to wear face coverings,
should they wish to.
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Public participation
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Members of the public who live or work in the
district may put questions or make statements on items on the
agenda to members of the Cabinet or any committee. A total of 30
minutes will be set aside for this with each person limited to
asking one question of making one statement within a maximum time
allocation of five minutes (subject to the Chair’s
discretion). 30 minutes will also be set aside for questions at
extraordinary meetings of the Council, but must be
limited to the business to be transacted at that meeting.
The Constitution allows that a person who
wishes to speak must register no later than midday on the Friday
before the meeting is scheduled to take place.
This can be done online by sending the request
together with their statement or question in full and confirmation
of their address or workplace to democratic.services@westsuffolk.gov.uk
or telephoning 01284 757176 / 01638
719363.
See section 6.8 of the Council
Procedure Rules of the Constitution regarding the scope of
questions/statements that may be asked/made.
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Accessibility
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If you have any
difficulties in accessing the meeting, the agenda and accompanying
reports, including for reasons of a disability or a protected
characteristic, please contact Democratic Services at the earliest
opportunity using the contact details provided above in order that
we may assist you.
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Recording of meetings
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The Council may record this
meeting and permits members of the public and media to record or
broadcast it as well (when the media and public are not lawfully
excluded).
Any member of the public who
attends a meeting and objects to being filmed should advise the
Committee Administrator who will instruct that they are not
included in the filming.
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Personal information
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Any personal information
processed by West Suffolk Council arising from a request to speak
at a public meeting under the Localism Act 2011, will be protected
in accordance with the Data Protection Act 2018. For more
information on how we do this and your rights in regards to your
personal information and how to access it, visit our
website:
https://www.westsuffolk.gov.uk/Council/Data_and_information/howweuseinformation.cfm
or call Customer Services: 01284 763233 and ask to
speak to the Information Governance Officer.
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1. |
Minutes PDF 195 KB
To confirm the minutes of the meeting held on
20 February 2024 (copy attached).
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2. |
Chair's announcements PDF 371 KB
To receive announcements (if any) from the
Chair.
A list of civic events/engagements attended by
the Chair and Vice-Chair since the last ordinary meeting of Council
held on 20 February 2024 are attached.
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3. |
Apologies for absence
To receive announcements (if any) from the
officer advising the Chair (including apologies for absence).
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4. |
Declarations of interests
Members are reminded of their responsibility
to declare any disclosable pecuniary interest, other registerable
or non-registrable interest which they have in any item of business
on the agenda, no later than when that item is reached and,
when appropriate, to leave the meeting prior to discussion and
voting on the item.
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5. |
Public participation
Council Procedure Rules Section 6.
Members of the public who live or work in the district may put
questions or make statements on items on the agenda to members of
the Cabinet or any committee.
(Note: The maximum time to be set aside for
this item is 30 minutes, but if all questions/statements are dealt
with sooner, or if there are no questions/statements, the Council
will proceed to the next business.)
Each person may
ask one question or
make one statement only. A total of five
minutes will be allowed for the question to be put and answered or
the statement made. The Chair may use their discretion to
extend or reduce the time allowed if they feel it appropriate. If a
question is raised, one supplementary question will be
allowed provided
that it arises directly from the reply and the
overall time limit of five minutes is not
exceeded (subject to the Chair’s discretion).
The member to whom the question is directed
may refer it to another member or may choose to give a written
response. If a statement is made, then the Chair may allow the
Leader of the Council, or other member to whom they refer the
matter, a right of reply.
The Constitution allows that a person who
wishes to speak must register by no later than midday on
Friday 22 March 2024. This can be done online by sending the
request together with their statement or question in full and
confirmation of their address or workplace to democratic.services@westsuffolk.gov.uk
or telephoning 01284 757176 / 01638 719363.
See section 6.8 of the Council
Procedure Rules of the Constitution regarding the scope of
questions/statements that may be asked/made.
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6. |
Leader's statement PDF 126 KB
Paper number: COU/WS/24/006 TO
FOLLOW
Council Procedure Rules 8.1 to
8.3. The Leader will submit a report (the
Leader’s Statement) summarising important developments and
activities since the preceding meeting of the Council.
The Leader will introduce the
statement and members may ask the Leader questions:
a. On the
Leader’s statement
b. On any Council
matter
A total of 30 minutes will be
allowed for all questions and responses. There will be a limit of
five minutes for each question to be asked and answered. A
supplementary question arising from the reply may be asked so long
as the five minute limit is not
exceeded.
The Chair may use their
discretion to extend or reduce the time allowed if they feel it
appropriate.
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7. |
Referrals report of recommendations from Cabinet
There are no referrals emanating from the last
meeting of Cabinet held on 12 March 2024.
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8. |
Pay Policy Statement 2024 to 2025 PDF 119 KB
Report number: COU/WS/24/007
Additional documents:
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9. |
West Suffolk Council Constitution: proposed amendments PDF 222 KB
Report number: COU/WS/24/008
Additional documents:
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10. |
Any other urgent business
To consider any business, which
by reason of special circumstances, should in the opinion of the
Chair be considered at the meeting as a matter of
urgency.
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