Agenda

Extraordinary meeting, Council - Tuesday 17 May 2022 7.30 pm

Venue: Conference Chamber, West Suffolk House, Western Way, Bury St Edmunds, IP33 3YU

Contact: Claire Skoyles: Democratic Services Officer Email: claire.skoyles@westsuffolk.gov.uk

Note: **This meeting is being convened to consider one substantive item of business. The meeting will start at 7.30pm, or at the conclusion of the Annual Meeting of Council, whichever is the later.**

Items

No.

Item

Public information
Venue	Conference Chamber, West Suffolk House, Bury St Edmunds
Contact information	Telephone: 01284 757176 / 07776 254986 Email: democratic.services@westsuffolk.gov.uk Website: www.westsuffolk.gov.uk
Access to agenda and reports before the meeting	The agenda and reports will be available to view at least five clear days before the meeting on our website.
Attendance at meetings	This meeting is being held in person in order to comply with the Local Government Act 1972. We may be required to restrict the number of members of the public able to attend in accordance with the room capacity. If you consider it is necessary for you to attend, please inform Democratic Services in advance of the meeting. As a local authority, we have a corporate and social responsibility for the safety of our staff, our councillors and visiting members of the public. We therefore request that you exercise personal responsibility and do not attend the meeting if you feel at all unwell. West Suffolk Council continues to promote good hygiene practices with hand sanitiser and wipes being available in the meeting room. Attendees are also able to wear face coverings, should they wish to.
Public participation	A total of 30 minutes will be set aside to receive statements or answer questions from members of the public who live or work in the district. As this is an extraordinary meeting of the Council, statements and questions must be limited to the business to be transacted at the meeting. Each person is limited to asking one question or making one statement within a maximum time allocation of five minutes. The Constitution allows that a person who wishes to speak must register at least 15 minutes before the time the meeting is scheduled to start. We have a corporate and social responsibility for the safety of our staff, our councillors and visiting members of the public. Wetherefore, strongly urge anyone who wishes to register to speak to notify Democratic Services by 9am on the day of the meeting so that advice can be given on the arrangements in place.
Accessibility	If you have any difficulties in accessing the meeting, the agenda and accompanying reports, including for reasons of a disability or a protected characteristic, please contact Democratic Services at the earliest opportunity using the contact details provided above in order that we may assist you.
Recording of meetings	The Council may record this meeting and permits members of the public and media to record or broadcast it as well (when the media and public are not lawfully excluded). Any member of the public who attends a meeting and objects to being filmed should advise the Committee Administrator who will instruct that they are not included in the filming.
Personal information	Any personal information processed by West Suffolk Council arising from a request to speak at a public meeting under the Localism Act 2011, will be protected in accordance with the Data Protection Act 2018. For more information on how we do this and your rights in regards to your personal information and how to access it, visit our website: https://www.westsuffolk.gov.uk/Council/Data_and_information/howweuseinformation.cfm or call Customer Services: 01284 763233 and ask to speak to the Information Governance Officer.

Agenda

Procedural matters

Pages

Apologies for absence

To receive announcements (if any) from the officer advising the Chair (including apologies for absence).

Declarations of interests

Members are reminded of their responsibility to declare any pecuniary or local non pecuniary interest which they have in any item of business on the agenda no later than when that item is reached and, when appropriate, to leave the meeting prior to discussion and voting on the item.

Part 1 – public

Public participation

Council Procedure Rules Sections 3 and 6. Members of the public who live or work in the district may put questions or make statements to members of the Cabinet or any committee.

As this is an extraordinary meeting of the Council, statements and questions must be limited to the business to be transacted at the meeting.

(Note: The maximum time to be set aside for this item is 30 minutes, but if all questions/statements are dealt with sooner, or if there are no questions/statements, the Council will proceed to the next business.)

Each person may ask one question or make one statement only. A total of five minutes will be allowed for the question to be put and answered or the statement made. If a question is raised, one supplementary question will be allowed provided that it arises directly from the reply and the overall time limit of five minutes is not exceeded.

If a statement is made, then the Chair may allow the Leader of the Council, or other member to whom they refer the matter, a right of reply.

The Constitution allows that a person who wishes to speak must register at least 15 minutes before the time the meeting is scheduled to start. We have a corporate and social responsibility for the safety of our staff, our councillors and visiting members of the public. Wetherefore, strongly urge anyone who wishes to register to speak to notify Democratic Services by 9am on the day of the meeting so that advice can be given on the arrangements in place.

As an alternative to addressing the meeting in person, written questions may be submitted by members of the public to the Monitoring Officer no later than 10am on Monday 16 May 2022. The written notification should detail the full question to be asked at the meeting of the Council.

Referral from Cabinet: West Suffolk Local Plan: Preferred Options consultation PDF 174 KB

Following its meeting on 26 April 2022, the recommendations contained in this report have been referred by Cabinet to Council for a final decision.

Due to the length and complexities of the report, the item is included as a separate agenda item rather than as a summarised referral from Cabinet.

Note: Due to the length and filesize of the documents, Appendix A (which is divided into three supplementary packs containing Parts One, Two and Three and their respective appendices) is only available electronically with the agenda papers, at the following link:

Agenda for Council on Tuesday 17 May 2022, 7.30 pm (westsuffolk.gov.uk)

Report number: COU/WS/22/010

Referral from Cabinet: West Suffolk Local Plan Preferred Options consultation - Appendix A: Part One Strategic Policies PDF 3 MB

Supplementary Agenda Pack ‘A’

Appendix A to Report number: COU/WS/22/010

Portfolio holder: Councillor David Roach

This provides the draft consultation document for Part One: Strategic Policies section of the Preferred Options consultation. It sets out the draft local plan vision and objectives and the strategic policies that are the heart of the West Suffolk Local Plan. These contain the Council’s development strategy establishing our commitment to achieving net zero, adapting to and mitigating for climate change, setting the pattern, scale and quality of development to meet our need in West Suffolk to 2040, and making provision for all types of development, infrastructure, community facilities and the conservation and enhancement of the natural and built environment (where these issues relate to strategic priorities).

Referral from Cabinet: West Suffolk Local Plan Preferred Options consultation - Appendix A: Part Two - Non Strategic Policies PDF 4 MB

Supplementary Agenda Pack ‘B’

Appendix A to Report number: COU/WS/22/010

Portfolio holder: Councillor David Roach

This provides the draft consultation document for Part Two: Non Strategic Policies section of the Preferred Options consultation. The non strategic policies are locally specific policies that will be used in day-to-day planning decisions (providing more detail on the strategic policies, and providing criteria that proposals are required to comply with).

Referral from Cabinet: West Suffolk Local Plan Preferred Options consultation - Appendix A: Part Three - Site Allocations PDF 21 MB

Supplementary Agenda Pack ‘C’

Appendix A to Report number: COU/WS/22/010

Portfolio holder: Councillor David Roach

This provides the draft consultation document for Part Three: Site Allocations section of the Preferred Options consultation. These include residential, mixed-use and employment site allocations. It also identifies existing employment areas, town centres and local centres.

Part 2 – exempt

None