Agenda

Council - Tuesday 20 February 2024 7.00 pm

Venue: Conference Chamber, West Suffolk House, Western Way, Bury St Edmunds, IP33 3YU

Contact: Claire Skoyles: Democratic Services Officer  Email: democratic.services@westsuffolk.gov.uk

Note: The link to view the livestream broadcast of the meeting is shown in 'Media' below. Please ensure the device in which you wish to view the broadcast allows access to YouTube. The livestream will commence from 7pm on Tuesday 20 February 2024. 

Media

Items
No. Item

West Suffolk Council logoPublic information

 

 

Venue

Conference Chamber, West Suffolk House, Bury St Edmunds, IP33 3YU

Contact information

Telephone: 01284 757176

Email: democratic.services@westsuffolk.gov.uk

Website: www.westsuffolk.gov.uk

 

Access to agenda and reports before the meeting

The agenda and reports will be available to view at least five clear days before the meeting on our website.

 

It is intended that the meeting will be livestreamed. The link to join the livestream broadcast will be made available on the Council’s website prior to the meeting.

 

Attendance at meetings

This meeting is being held in person in order to comply with the Local Government Act 1972. We may be required to restrict the number of members of the public able to attend in accordance with the room capacity. If you consider it is necessary for you to attend, please inform Democratic Services in advance of the meeting.

 

As a local authority, we have a corporate and social responsibility for the safety of our staff, our councillors and visiting members of the public. We therefore request that you exercise personal responsibility and do not attend the meeting if you feel at all unwell.

 

West Suffolk Council continues to promote good hygiene practices with hand sanitiser and wipes being available in the meeting room. Attendees are also able to wear face coverings, should they wish to.

 

Public participation

Members of the public who live or work in the district may put questions or make statements on items on the agenda to members of the Cabinet or any committee. A total of 30 minutes will be set aside for this with each person limited to asking one question of making one statement within a maximum time allocation of five minutes (subject to the Chair’s discretion). 30 minutes will also be set aside for questions at extraordinary meetings of the Council, but must be limited to the business to be transacted at that meeting.

 

The Constitution allows that a person who wishes to speak must register no later than midday on the Friday before the meeting is scheduled to take place.

 

This can be done online by sending the request together with their statement or question in full and confirmation of their address or workplace to democratic.services@westsuffolk.gov.uk

or telephoning 01284 757176 / 01638 719363.

 

See section 6.8 of the Council Procedure Rules of the Constitution regarding the scope of questions/statements that may be asked/made.

 

Accessibility

If you have any difficulties in accessing the meeting, the agenda and accompanying reports, including for reasons of a disability or a protected characteristic, please contact Democratic Services at the earliest opportunity using the contact details provided above in order that we may assist you.

 

Recording of meetings

The Council may record this meeting and permits members of the public and media to record or broadcast it as well (when the media and public are not lawfully excluded).

 

Any member of the public who attends a meeting and objects to being filmed should advise the Committee Administrator who will instruct that they are not included in the filming.

 

Personal information

Any personal information processed by West Suffolk Council arising from a request to speak at a public meeting under the Localism Act 2011, will be protected in accordance with the Data Protection Act 2018.  For more information on how we do this and your rights in regards to your personal information and how to access it, visit our website: https://www.westsuffolk.gov.uk/Council/Data_and_information/howweuseinformation.cfm or call Customer Services: 01284 763233 and ask to speak to the Information Governance Officer.

 

 

Agenda

 

Procedural matters

Pages

1.

Minutes pdf icon PDF 224 KB

To confirm the minutes of the meeting held on 19 December 2023 (copy attached).

 

2.

Chair's announcements pdf icon PDF 381 KB

To receive announcements (if any) from the Chair.

 

A list of civic events/engagements attended by the Chair and Vice-Chair since the last ordinary meeting of Council held on 19 December 2023 are attached.

3.

Apologies for absence

To receive announcements (if any) from the officer advising the Chair (including apologies for absence).

 

4.

Declarations of interests

Members are reminded of their responsibility to declare any disclosable pecuniary interest, other registerable or non-registrable interest which they have in any item of business on the agenda, no later than when that item is reached and, when appropriate, to leave the meeting prior to discussion and voting on the item.

Part 1 – public

5.

Public participation

Council Procedure Rules Section 6. Members of the public who live or work in the district may put questions or make statements on items on the agenda to members of the Cabinet or any committee.

 

(Note: The maximum time to be set aside for this item is 30 minutes, but if all questions/statements are dealt with sooner, or if there are no questions/statements, the Council will proceed to the next business.)

 

Each person may ask one question or make one statement only. A total of five minutes will be allowed for the question to be put and answered or the statement made. The Chair may use their discretion to extend or reduce the time allowed if they feel it appropriate. If a question is raised, one supplementary question will be allowed provided that it arises directly from the reply and the overall time limit of five minutes is not exceeded (subject to the Chair’s discretion).

 

The member to whom the question is directed may refer it to another member or may choose to give a written response. If a statement is made, then the Chair may allow the Leader of the Council, or other member to whom they refer the matter, a right of reply.

 

The Constitution allows that a person who wishes to speak must register by no later than midday on Friday 16 February 2024.This can be done online by sending the request together with their statement or question in full and confirmation of their address or workplace to democratic.services@westsuffolk.gov.uk or telephoning 01284 757176 / 01638 719363.

 

See section 6.8 of the Council Procedure Rules of the Constitution regarding the scope of questions/statements that may be asked/made.

6.

Leader's statement (Paper number: COU/WS/24/001) pdf icon PDF 319 KB

Paper number: COU/WS/24/001

 

Council Procedure Rules 8.1 to 8.3. The Leader will submit a report (the Leader’s Statement) summarising important developments and activities since the preceding meeting of the Council.

 

The Leader will introduce the statement and members may ask the Leader questions:

 

a.       On the Leader’s statement

b.       On any Council matter

 

A total of 30 minutes will be allowed for all questions and responses. There will be a limit of five minutes for each question to be asked and answered. A supplementary question arising from the reply may be asked so long as the five minute limit is not exceeded.

 

The Chair may use their discretion to extend or reduce the time allowed if they feel it appropriate.

7.

Referrals report of recommendations from Cabinet (Report number: COU/WS/24/002) pdf icon PDF 137 KB

Report number: COU/WS/24/002

 

A.      Referrals from Cabinet: 6 February 2024

 

1.       Treasury management report (December 2023)

          Portfolio holder: Councillor Diane Hind

 

2.       Financial Resilience Strategy Statement 2024 to 2025 and Treasury Management Code of Practice

          Portfolio holder: Councillor Diane Hind

 

3.       Budget and Council Tax setting 2024 to 2025 and Medium Term Financial Strategy 2024 to 2028

          Portfolio holder: Councillor Diane Hind

 

(The recommendations emanating from this item, together with Cabinet’s approval of the recommendation contained in Report number: CAB/WS/24/007 ‘Recommendation of the Performance and Audit Scrutiny Committee: 25 January 2024 - Delivering a sustainable medium-term budget’ have been incorporated into the main budget setting report due to be considered later on this Council agenda at item 8. No decision is therefore required at this stage.)

8.

Budget and Council Tax setting 2024 to 2025 and Medium Term Financial Strategy 2024 to 2028 (Report number: COU/WS/24/003) pdf icon PDF 380 KB

Report number: COU/WS/24/003

Additional documents:

9.

Calendar of meetings 2024 to 2025 (Report number: COU/WS/24/004) pdf icon PDF 119 KB

Report number: COU/WS/24/004

Additional documents:

10.

Motion on notice - West Suffolk archives (Paper number: COU/WS/24/005) pdf icon PDF 153 KB

Councillor Cliff Waterman has given notice of a motion under section 9.3 of the Council Procedure Rules, as attached as Paper number: COU/WS/24/005.

 

Paragraphs 9.6 to 9.11 of the Council Procedure Rules states:

 

Each member may put one motion on notice at each Council meeting.  A maximum of three motions may be considered at each Council meeting unless the Chair agrees, by virtue of special urgency, that additional motions may be considered. Any motions that cannot be considered at the meeting will be deferred for consideration at a future meeting of Council.

 

The motion on notice can be moved and seconded at the meeting by any member.  If the motion on notice is not moved, it will be treated as withdrawn and may not be moved without another notice in accordance with these rules.  A motion may be withdrawn at any time by the proposer of the motion.

 

Once the motion has been moved and seconded, the Chair will invite members to debate the motion.  Only five members, in addition to the proposer and seconder, may speak to the motion.  Each member may speak only once, for a maximum of three minutes on the motion.  The proposer has the right of reply at the conclusion of the debate for three minutes.

 

The Chair has the discretion to extend the time allowed and/or the number of speakers to discuss the motion, to allow for the proposer (with the agreement of the seconder) to amend the motion, or to allow for the proposer to respond to questions or points of clarification on the motion.

 

At the conclusion of the debate, the motion shall be put to a vote and determined by a simple majority of those present and voting.

 

Where an agreed motion on notice refers a matter to a committee for consideration, then a report shall be presented in due course to the Council on how the motion on notice was considered by that committee and any consequential outcomes as a result.’

11.

Any other urgent business

To consider any business, which by reason of special circumstances, should in the opinion of the Chair be considered at the meeting as a matter of urgency.

12.

Exclusion of press and public

To consider whether the press and public should be excluded during the consideration of the following items because it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the items, there would be disclosure to them of exempt categories of information as prescribed in Part 1 of Schedule 12A of the Local Government Act 1972, and indicated against each item and, in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Part 2 – exempt

13.

Exempt appendices: Budget and Council Tax setting 2024 to 2025 and Medium Term Financial Strategy 2024 to 2028 (paragraph 3)

Exempt Attachment D, Appendices 2d, 2e and 2f to Report number: COU/WS/24/003 (exempt business cases to support new strategic capital projects)